TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
July 18, 2017
Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor-Excused
Shawn Warnke, City Manager
Linsey Nessen, City Recorder
CITY COUNCIL WORKSHOP
Mayor Pro-tem Jeff Reese called the July 18, 2017 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Pro-Tem Reese, Councilmembers Doutre, Holmgren, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Zoning Administrator Steve Bench (arrived at 6:03 p.m.), Community Services Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler (arrived at 6:03 p.m.) Also in attendance was City Engineer Chris Breinholt (left at 6:40 p.m.). Mayor Fridal was excused.
1. Update and discussion of preliminary work associated with establishing a secondary water system in Tremonton City
Engineer Breinholt and Director Fulgham provided the Council with an updated version of potential secondary water system projects for review. Engineer Breinholt asked them to provide comments within the week so they can publish a final draft.
Engineer Breinholt said with the project, there will be 71 new homes in Tremonton, based on the historical growth model, and in order to maintain the status quo on the culinary water system, the City needs to connect at least 107 homes to a secondary water system this year. By next year, the City has to connect an additional 110 homes. If the City built service areas 1 and 2 this year, 136 homes would be connected to the secondary system. Since that will only solve the solution this year, the City needs to be thinking about expanding another significant area by next year to get ahead of it.
Councilmember Vance asked about bonding. Engineer Breinholt said he did not address that in his Capital Facilities Plan. Councilmember Rohde asked about the total dollar amount for all 11 proposed projects, which would be $15 million and includes purchases of water shares to build out the system. Engineer Breinholt explained they do not need to build the whole system all at once, however, if they were to bond they could do the first five areas. The others would be put off until development occurs because they will not impact the system as great as some of the more densely populated areas.
The City would need to build a pump station, pay for line oversizing, and construct lines in existing roads. The basic lines and valves would be constructed as development happens. Since areas east of town are a ways from the canal, the Council will have to determine if it is feasible to build a pump station and get lines to those locations.
Director Fulgham explained that service areas 1 through 5 would get a lot of people off the culinary system. The other service areas could wait until development generates the need around them. They include area 6 (2000 West), area 7 (next to the I-15 freeway), area 8 (behind Buttars Tractors), area 9 (Holmgren East toward the State Highway), which would require the City to acquire an easement and they would need to look at the Master Road Plan to ensure it would be in the City’s future right of ways, service area 10 (Fridal Heights and toward the east) and area 11 (Radio Hill south of 10th North). Each service area will be served by one pump station on its own, independently.
Councilmember Holmgren asked what the cost per gallon saved would be. Engineer Breinholt said the cost to construct the City’s portion (pump station, oversizing lines, and adding lines in existing roads) divided by the amount of gallons saved out of the culinary water system shows the cost saved to build out is very low in the later proposed project areas because most of the infrastructure would be built as development happens. The first few proposed projects have a much higher gallon savings because they are mostly developed.
Councilmember Holmgren asked about water shares. The City currently owns 136 shares and will need anywhere from 1,505 to 2,505 to construct the first five areas of the secondary water system. Engineer Breinholt stated the max share flow rate limitation comes out to about 62% of a share per developed acre, but they will need to watch how those areas actually operate. He also asked where the City would get the shares. Engineer Breinholt suggested taking all the shares, one per acre developed, and exact .62 percent and pay for the balance. In areas where there are no shares, developers could either bring those shares or pay the City for them. Manager Warnke explained that is yet to be determined and is up to the Council. Director Fulgham said the only problem with that is if the City takes the money and has to find the shares and they cost more than what was exacted from developers then the City is left holding the bag. It is easier to make them bring the shares for the property they want to develop.
Councilmember Doutre questioned how this would affect people who have wells. Director Fulgham said the goal is to get people off culinary for irrigation use. That is a decision the Council will have to make. They could pay a minimum cost because it is available to them in case their well dries up or collapses. Some entities do tax in cases where they could serve you. The goal is not to tell them to get off their well, but there is value to having secondary water to their property. Engineer Breinholt added when someone is added to the secondary system, the City is saving culinary water for culinary use. The goal is to make everyone hook up and get irrigation off the culinary system and provide drinkable water, which benefits everyone.
Manager Warnke said under the bonding scenario, a State law allows cities to add a property tax for culinary sources to help preserve culinary water. Whether you have or take secondary or not, you need to help pay for the system paying for culinary water. Those who do hookup will have an ongoing user fee. Under that scenario, the City would bond for it and would have to have a secure revenue stream.
Councilmember Vance was hesitant about bonding. Director Fulgham said if you wanted to spend a big chunk of money and get the most people off the culinary system, then do service areas 1 through 5 right now, which is a cost of $9.2 million. The City would also have to buy or lease the water shares (557 shares at about $3,000 per share).
Councilmember Vance asked what the cost per resident would be if they do service areas 1 through 5. Director Fulgham said that depends how the City pays for it. There will also be power consumption and maintenance to consider. They determined, with the current ERUs of 2,400, the monthly payment to users would be about $22. As service areas 1 through 5 are built out, that payment could go down to $11 a month once 4,700 ERUs are created. Councilmember Rohde said although there is another fee, this would reduce water overages for residents and save culinary water. Director Fulgham said with the new rate the City set, hooking up to secondary water would push residents back to the low usage (7,000 gallons and less).
Engineer Breinholt clarified, if the City does not build a secondary system, it will have to expand culinary water by drilling a well and creating more storage and transmission. The well itself will cost about $1.5 million. He added that most systems operating like this charge $25-32 a month all year round to use as much water as wanted. The City charges $14.10 per month for the current system they have on the hill with about 80 users but are losing money. There is not enough users to pay for the cost of the system so they supplement it as part of the Water Utility Fund.
In conclusion, Engineer Breinholt said the goal would be to adopt this plan and proceed. There is a need to adopt an ordinance requiring developers to construct the infrastructure and to submit water shares or payment for water shares. The City needs to begin construction of service areas 1 and 2 right away to balance out this year’s demands and look at financing to see how to proceed after that. There will be a bid package put together that will come out in late September.
Cost to build service areas 1 and 2 will be about $2 million. Manager Warnke reminded the Council they have budgeted $500,000 for this development. Director Fulgham added that a portion of the proceeds from the new water rate will be used for water development. Engineer Breinholt said they can go as far as they can with the $500,000 by harnessing an existing pump station and getting existing infrastructure in the ground working.
By approving the budget, the Council already authorized progress on a secondary system, but this discussion will give City staff more direction on how to continue. Director Fulgham and Manager Warnke will continue to work closely with Finance Director Curtis Roberts to see how the City can best fund this.
2. Review of agenda items on the 7:00 p.m. City Council Meeting
Discussion of Ordinance No. 17-09. Zoning Administrator Bench brought up four items of discussion, amending Title I Zoning Ordinance and Title II Subdivision Ordinance. First, amending diagram 17.1, which requires a backup area for parking stalls that is 90 degrees. Second, increasing the trash enclosure height from four-feet to six-feet in height. In Title II amending the section to approve template acknowledgements for various legal entities for additional notary acknowledgements (Individual, LLC, Trust, and Corporation). Lastly, in Title I approving supplementary regulations for Recreational Vehicle (RV) parks. The City did not have any regulations in place so this adopts a citywide regulation for any RV parks.
Discussion of Ordinance No. 17-10. Zoning Administrator Bench said the owners of Aspen Grove on West Main want to convert from a manufactured home park to an RV park. Councilmember Rohde said during Planning Commission, residents came in to share their concerns and the Planning Commission put together a great proposal to protect those citizens. This is an overlay and if another park came in it would be treated the same way. Councilmember Doutre asked about outdoor activities and wondered if there would be a lot of noise. Zoning Administrator Bench said the proposed club house and pickleball courts will be on the north east corner, which will be the opposite end of where residents are located (south west corner). Manager Warnke said the Council would be authorizing that land use to be constructed in accordance with supplemental regulations.
Discussion of Resolution No. 17-35. This would approve an application to be submitted to the Governor’s Office of Economic Development, establishing a Utah Recycle Market Development Zone for Tremonton City. These types of zones have been adopted in the past. Manager Warnke noted this is a tax credit given to industries that use recycled product in their manufacturing process.
The Council did not go into a closed session at this time
3. CLOSED SESSIONS:
a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation
The meeting adjourned at 6:55 p.m. by consensus of the Council.
CITY COUNCIL MEETING
Mayor Pro-tem Reese called the July 18, 2017 City Council Meeting to order at 7:00 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Pro-tem Reese, Councilmembers Doutre, Holmgren, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Zoning Administrator Steve Bench (left at 7:30 p.m.), Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham (left at 7:27 p.m.), Police Chief David Nance, and Treasurer Sharri Oyler. Also in attendance was Deputy Recorder Cynthia Nelson. Mayor Fridal was excused.
The following items were discussed out of order.
1. Opening Ceremony:
Mayor Pro-tem Reese informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Holmgren and the Pledge of Allegiance was led by Councilmember Doutre.
2. Introduction of guests:
Mayor Pro-tem Reese welcomed those in attendance.
3. Approval of Agenda:
Motion by Councilmember Doutre to approve the agenda of July 18, 2017. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
4. Approval of minutes – June 20, 2017
Motion by Councilmember Rohde to approve the minutes of June 20, 2017. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
5. Public comments: Comments limited to three minutes.
Helen Whiting of Tremonton spoke to the Council about the park between Our House Assisted Living and Alice C Harris Intermediate School. She explained the grass is being mowed and sprayed but not watered. It is also missing a swing. The first time she called the City, she was told they would put a work order in. The second time she called, she was told it was not a priority. She has been shoving her hose under the fence and watering the tree so it does not die.
6. Employee Award
a. Cynthia Nelson, Certified Municipal Clerk
Leigh Ann Warnock, City Recorder of Ephraim and the president of the Utah Municipal Clerks Association, presented Deputy Recorder Cynthia Nelson with the Certified Municipal Clerk’s certification, which they equate with getting an Associates Degree. She said they work closely with IIMC (International Institute of Municipal Clerks) to provide education for City Recorders and Clerks to make sure they are up to date on the latest legislation, all of the State laws, and everything pertaining to their jobs. To obtain her CMC, Deputy Recorder Nelson had to have lots of experience points (so many years in her job) along with more than 260 in-class hours. She has worked really hard for this and is in the top percentage of the recorders in Utah. We are very proud of her and would like to thank you for your support and allowing her to go to these trainings. Mayor Pro-tem Reese said they appreciate Deputy Recorder Nelson also.
7. Presentations:
a. Trust Accountability Program Award – Jason Watterson, Utah Local Governments Trust.
Jason Watterson presented the City with the Trust Accountability Program award for the third straight year. This also comes with a check for $3,056 and a 1.5% discounting on Workers Compensation premiums each year progressively. On the next renewal, Tremonton City will be up to 4.5% discounting on Workers Compensation. He said we are voting on you because you have put programs in place that will prevent loss. Tremonton City had a rough January and February, so did the rest of Box Elder County due to flooding. However, that is why they partner together with local governments. He said local governments balance each other out, but year after year, day after day, there has to be programs in place to avoid those losses. He highlighted Manager Warnke and City staff for their efforts in avoiding incidents and ensuring they do not happen again.
b. Overview of Tremonton City Days – Marc Christensen, Community Services Director.
Director Christensen talked about the success of the Suicide Prevention Walk with about 100 people in attendance to support their loved ones. Several coalitions joined together and had several booths giving out information.
He then addressed the pickleball tournament, which is full with 16 teams and two different skill level tournaments. Sierra Homes gave the city $150, which will allow them to give away a pickleball paddle at each tournament.
Thursday they will have baseball games at Jeanie Steve’s Park with 11 teams in a softball tournament. The Box Elder Chamber of Commerce teamed up with the City for the homerun derby. The City also received a lot of sponsorships and prizes and thanked several local businesses.
A new addition this year will be a free petting zoo and pony rides on Friday and Saturday. At Shuman Park they have lots of booths, a couple pageants, and tournaments scheduled. This year’s theme was Fiesta, based on the menu for the community dinner—street tacos and nachos. That will be Friday night followed by the movie in the park, “The Book of Life.” They will also have a mariachi band.
This year they moved the Battle of the Barbecue to Saturday. They will need the Council’s help serving breakfast on Saturday as well. There will be the annual baby contest, but have added a diaper derby sponsored by the Bear River Valley Hospital and Procter & Gamble, who gave boxes of diapers for prizes.
The bounce houses held on Saturday from 10 a.m. until 4 p.m. will be free. There will be a new magic man and a concert in the park by the Fender Benders. Fireworks close the event at 10 p.m.
Mayor Pro-tem Reese said it amazes him how fast this comes around. The Council thanked Director Christensen for his efforts. Manager Warnke added that from the risk management perspective, the bounce houses and other features like it, are an exclusion in the insurance policy. They have asked those vendors for certificates of insurance.
8. Council Business:
a. Discussion and consideration of adopting Ordinance No. 17-09 approving miscellaneous amendments to Title I Zoning Ordinance and Title II Subdivision Ordinance of the Tremonton City Land Use Code
Zoning Administrator Bench addressed four items on Ordinance 17-09. The first is in Chapter 1.17, Off Street Parking Regulations, amending a diagram, which added a backup for 90-degree parking lot stalls.
The next item is in Chapter 1.19, Supplemental Regulations, increasing trash enclosure heights from four-feet to six-feet. This is a staff recommendation after several newer commercial developments have done this.
The third item is in Chapter 1.19, Supplemental Regulations, approving supplementary regulations for Recreational Vehicle (RV) parks. Zoning Administrator Bench said there has never been anything written for RV parks so they took some time to write an ordinance for it. There are now generalized regulations for all RV parks.
Lastly, the Title II Subdivision Ordinance in Chapter 2.04, Final Plats, amending a section by adding a notary acknowledgement template for various legal entities such as an LLC, Trust, Individual, and Corporate. This provides language the City is comfortable with when those documents are needed. Most of this language comes from the State but has been changed to fit the City’s needs with the help of City Attorney Dustin Ericson.
Motion by Councilmember Holmgren to adopt Ordinance No. 17-09 and approve the amendments for Title I and II. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
b. Discussion and considerations for adopting Ordinance No. 17-10 approving the Aspen Grove Recreational Vehicles (RV) Park Overlay Zone and rezoning Parcel Number 05-168-0073 consisting of approximately 8.42 acres to the Aspen Grove Recreational Vehicle (RV) Park Overlay Zone
Zoning Administrator Bench said the owners of Aspen Grove, by Town and Country, want to convert some of that area to an RV park. This particular ordinance deals strictly with that RV park as an overlay zone to the current underlying zoning. In developing the park, they will have to follow the regulations the Council just passed on the supplementary ordinance. Councilmember Doutre asked about traffic and doing what they can to keep most of the noise away from the nearby homes. Zoning Administrator Bench said there will be pickleball courts and a club house on the east side away from the homes, plus they will add a solid fence. There will also be no open fires or tent camping.
Motion by Councilmember Rohde to adopt Ordinance 17-10. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
c. Discussion and considerations for adopting Ordinance No. 17-11 adopting certain restrictions on the use of fireworks within certain areas of Tremonton City
The State Forestry, Fire, and State Lands regulates the unincorprated areas of Box Elder County to help mitigate or reduce fire, which does not apply to the incorprated areas. They handed down some regulations for Box Elder County, which was sent to Fire Chief Steve Batis. The City felt it was appropriate to consider this ordinance.
Manager Warnke said these areas of restriction, which are wildland curb and interfaces with vegetation that could fuel a fire, have been adopted in the past. These areas include Radio Hill from the Highline canal, at the bottom border up from the BR mountain, as well as the Malad River Bottoms. All these areas have vegetation that could support a large fire.
This restriction would apply to all Class C Fireworks. This would include all land within 100 feet of those sensitive zones. Councilmember Vance asked how the City would enforce this. Chief Nance said it amounts to police officers driving around and giving warnings. If they have to go back, then they would issue a citation.
These areas have the potential to support large wildfires that require some caution said Manager Warnke. We hope people would use common sense, but not everyone does, so the ordinance helps.
Motion by Councilmember Vance to adopt Ordinance 17-11 for restrictions on fireworks. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
d. Discussion and consideration of adopting Resolution No. 17-35 approving an application to be submitted to the Governor’s Office of Economic Development to establish a Utah Recycle Market Development Zone for Tremonton City
Manager Warnke said by adopting this Resolution, the Council is authorizing City staff to submit an application to the Governor’s Office of Economic Development for businesses that have recycling as a part or element of their business. It is an economic development tool. If the Governor’s Office approves the application and a business qualifies, based on their criteria, they are eligible for State income tax credits.
These zones require a contribution from the City. Tremonton City will contribute to this zone by waiving the business license fee for any entity that uses the recycling market development zone. They will have to show proof of qualification and give a few statistics so the City can track the success of the zone.
Manager Warnke said Intertape Polymer uses recycled plastic as a part of their manufacturing process and would likely quality. The zone has been in place in the past, but it lapsed and the City is simply renewing what is available.
Motion by Councilmember Holmgren to adopt Resolution 17-35 and follow the Governor’s Office of Economic Development. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
e. Discussion and consideration of adopting Resolution No. 17-36 reaffirming, amending, and enacting new fees and fines in a schedule entitled Tremonton City Consolidated Fees and Fines Schedule, including but not limited to, amendments to the City Consolidated Bail Schedule
Manager Warnke said the biggest proposed amendment to this resolution is the bail schedule and adjusting the severity of Class B and C misdemeanors to an infraction. A recent State law requires a certified police officer to site anyone for criminal violations (Class C Misdemeanors or above), which does allow the judge to give jail time, while an infraction does not. The City’s Code Enforcement/Animal Control Officer is not a certified police officer because he has not been though the police academy. Manager Warnke said, for that reason, it is proposed to adjust some of these according to the State requirement, which would allow the Code Enforcement Officer to continue to do his job. Mayor Pro-tem Reese said this is really helping with some of the nuisances we have had that we have not been able to put some teeth into.
There are also some general housekeeping items that have been adopted in the past that were moved and made clearer in the Consolidated Fee Schedule and cross referenced ordinances. There is also an increase in the price of water meters. The City has always charged their cost and so they want to update the fee schedule to reflect that.
One other item open for the Council’s discussion is an increase in the recycling program. About a year ago, the recycling fees for the City’s contractor increased because of Hillside Recycling closing down. They now have to haul the waste to a center in Weber County. For the last 14 months, the City has been charged $5 for each recycle can, but only charges residents $4.50. The City is proposing an increase to cover their direct cost by the contractor. Manager Warnke mentioned that Brigham City is in the process of instituting a recycling program with an opt-out option. They will charge a minimum of $5.70 based on 50% participation. If they have less than that they could charge anywhere from $6.34 to $7.09. Perry charges $5.80 but is considering an increase.
Councilmember Rohde suggested looking into the new recycle center in Logan as an option. The Council also suggested a campaign to increase participation in this program.
Motion by Councilmember Doutre to approve Resolution 17-36. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
f. Discussion and consideration of adopting Resolution No. 17-37 Professional Service Agreement between Tremonton City and Zion’s Public Finance, Inc. for the creation of an economic development plan for Tremonton City
Manager Warnke said the City had an opportunity to receive a contribution of $4,500 from the Box Elder Small Business Resource Center to help further their economic development objectives and initiatives, by creating an economic development plan.
Tremonton City reached out to Zion’s Public Finance, who they have used in the past, to help develop an economic and impact fee plan. They have put together a scope of work for consideration, which was included in the Resolution along with a contractual engagement to do the work. The plan itself cost $17,450, which was not contemplated in this year’s budget.
Manager Warnke said this is an element of the City’s General Plan for economic development. This has not been updated for a long time. This scope of work will provide the City with a lot of valuable information. There will be a lot of objectives and initiatives that can be launched from the plan. One thing that is missing that they thought would be interesting, is a merchant void analysis. They would look at what industries and retailers the City has and identify what is missing and what this area could support.
Councilmember Vance questioned what they would be getting for $17,000 and if it was only ideas or an actual plan. Manager Warnke said they have included a copy of the plan and since the City does not have an economic development plan this could provide some direction.
Councilmember Holmgren wondered if some of this was already done with the SDAT (Sustainable Design Assessment Team). Manager Warnke said some of that work was done but it would be interesting to compare the data. This could create a good template and some economic benchmarks so that, as the City continues to grow, they can look back and have a little history of where it has been.
Councilmember Vance also wondered about providing before and after façades. He said the City is trying to increase the value of property through the CDA (Community Development Area) going down Main Street. If they can increase income coming in and renovate Tremonton, then it would be worth having someone help. Manager Warnke said that is not included in this scope of work, but it would not be hard to include that element.
Manager Warnke explained there are two primary focuses to this plan. First, the retail element of increasing retail and sales in Tremonton as well as finding out what new retail could succeed here. The second is the large industry-manufacturing element. The City has been successful with large industries in the past and trying to improve our retail center for Northern Box Elder County is a great element of the plan.
Councilmember Holmgren said things change enough around here it would be nice to have some guidance on a few of these things. He stated it is a worthwhile thing to look into. The Council felt it was best to have more information and moved to table it.
Motion by Councilmember Holmgren to table Resolution 17-37. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
g. Discussion and consideration of adopting Resolution No. 17-38 Professional Service Agreement between Tremonton City and Jessica Tanner as a contract minute taker.
The Council had previously discussed this item and made the motion to approve.
Motion by Councilmember Rohde to adopt Resolution 17-38. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
h. Discussion and consideration of adopting Resolution No. 17-39 approving a Professional Services Agreement between Tremonton City and Dynaquest for Information Technology services
Manager Warnke said this is the City’s existing vendor and they are just updating the contract, which has not been renewed or updated for five years. Over the years, they have talked to this vendor about improving service, which has mostly been done remotely. This contract adds more on-site service to resolve issues and they will be available every other week. Manager Warnke said in some ways they have done a great job, but this will help. There is room to improve.
Motion by Councilmember Doutre to adopt Resolution 17-39. Motion seconded by Councilmember Vance. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
i. Discussion and consideration of adopting Resolution No. 17-33 approving a lease agreement for a copier/printer/scanner, service agreement and related software with Les Olsen Company
Councilmember Rohde said this is the same copier he is using and it is a good one. There was not a difference on the lease so go ahead and adopt the lease.
Motion by Councilmember Rohde to approve a lease agreement for a copier with Les Olsen Company. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
9. Reports & Comments:
a. City Manager Reports and Comments
1. Discussion of agenda items listed on the 6:00 p.m. City Council Workshop, wherein the discussion was not completed
No further discussion was held at this time.
b. City Department Head Reports and Comments
c. Council Reports and Comments
Councilmember Doutre asked if the City had put in a work order to make sure the park near the Alice C. Harris Intermediate gets watered. Director Christensen said that area does use culinary water and they have cut back on outdoor water use. The replacement swing was ordered but never came and another is on its way.
Councilmember Doutre said the museum is five years old and debt free, which is something a lot of people thought would never happen. She said those ladies have done it and it is a worthy thing to spend a little time to go see.
Councilmember Doutre and a few others attended a job fair where Lt. Governor Cox mentioned Utah has one of the lowest unemployment rates in the nation and Box Elder County is lower than that (2.9%). She also asked what was going in the old King’s building and was told it is a True Value Hardware store.
Councilmember Rohde said that a citizen came to Planning Commission to discuss the fire in Holmgren Estates. He brought up concerns about the City’s ordinances and having the compliance officer giving fines for those who have tall weeds and grasses.
Councilmember Rohde is also concerned the City is short officers and that they are being underpaid. He felt there needed to be a discussion on that.
Councilmember Reese added that the wages for Tremonton’s officers need to be comparable to other entities around them. Manager Warnke said he did not disagree, but a lot of City employees need to be looked at. This is one of the things we will be doing in the wintertime. We do have some additional property taxes coming out of West Liberty Foods, instead of going to the RDA that will be coming back to the City.
The Council did not go into a closed session at this time
10. CLOSED SESSION:
a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation
11. Adjournment.
Motion by Councilmember Doutre to adjourn the meeting. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.
The meeting adjourned at 8:06 p.m.
The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.
Dated this 1st day of August, 2017.
Linsey Nessen, City Recorder