City Council Minutes 1-7-20

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
JANUARY 7, 2020

Members Present:
Connie Archibald
Lyle Holmgren
Bret Rohde
Rick Seamons
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the January 7, 2020 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Archibald, Holmgren, Rohde, Seamons, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Community Services Director Marc Christensen, Public Works Director Paul Fulgham, and Police Chief Kurt Fertig.

1. Review of items listed on the 7:00 p.m. agenda

Councilmember Vance asked about a couple big-ticket items on the Warrant Register. Director Fulgham said the Golden Spike Electric expense is the new backup generator and electrical work for the treatment plant. The Rupp’s Trucking expense is the 600 West Storm Drain Project. That includes all the pavement work, too. This is just one pay request. Sorensen Company has done work for secondary water. Councilmember Vance asked if the 600 West project cost more than planned. Director Fulgham said it was a little more because of the sewer work, but as far as the general fund, it was right there. Some of the sewer had a line going underneath and we did not want to have to go back in the future and dig up a parking lot so we added a whole new pipe through there. When asked about Frontier in the area, Manager Warnke said they wanted $60,000, but we ended up paying $30,000. We worked with our attorney to get that amount and Frontier was reasonable and appreciated the value.

The Council discussed modifying the calculation of overtime pay for Police Officers. Manager Warnke said because of the change in the shift we wanted to update our policies to reflect the 12-hour work shift and start the calculation of overtime at 84 hours. That overtime threshold for public safety is within the allowance of the law. Chief Fertig said the pay period would be 84 hours instead of 80 so there is not automatic overtime.

The Council reviewed the City’s project list submittal for the Box Elder County Local Transportation Corridor Preservation Fund. Manager Warnke said this is a new process for the Council. Box Elder County has imposed a $10 tax with the registration of every vehicle and that money is set aside to help governmental entities acquire right-of-ways ahead of development. In the past we have applied for and received this funding. We are currently working on our third project, but would like to continue to apply. This Transportation Fund identifies these corridors and critical areas. We have acquired some of them already. Some of these properties do not have a clear exaction. When someone submits a development application, the City can require property owners to do improvements that are proportionate to the impact of their development on City services. Roads are one of those exactions as long as they are roughly proportionate. The roads we are seeing here are collector and arterial roads. Collectors can be exacted, but most of these properties already have access to a road so it is not necessarily needed to service their development. These are properties we believe are eligible for a building permit so we are trying to acquire them. We plan to bring this list to the Council for approval annually even though we do not anticipate it changing much from year to year.

Manager Warnke said we have identified these corridors by virtue of going through a planning process or a transportation plan to help prioritize them. All are important, but several factors could help determine their priority, including development pressure and a willing seller. The first application we received approval for was the BR Mountain Road extension from 2300 West to the west. I would like the City to work toward continuing that east. We also planned a traffic light at 2300 West, but UDOT said it does not meet the standards for distance from the off ramp. So the traffic light will be at 2000 West. This is called Commerce Way, but it is a long-term aspiration. This is a bypass road going from Main Street and extending to SR-102. It would connect into Iowa String. This would move traffic off Iowa String and give traffic a more direct route to Main Street and the interstate. This would have limited access so there would be a raised median in the middle of the road to control and consolidate traffic turns. We want to acquire the intersection portion of that so it does not get developed over. Once this list is approved, it will be forwarded to the County. The City could also apply for maintenance projects, but we are more focused on acquisitions. When asked about his opinion, Manager Warnke suggested a few projects that would be most important. He said all of them are important to a degree, but some could go away.

The Council discussed the idea of granting right-of-ways and easements to Questar Gas for gas lines to service natural gas generators for UTOPIA Fiber Huts in the police department’s parking lot. Director Fulgham said these are just standard easements the gas company requires to bring their service to those locations.

The Council then discussed the Pheasant Run Subdivision Phase 3 Development Agreement. Manager Warnke said when we approve a subdivision we have an agreement that formalizes the approval. There are a lot of similarities with these, but if anything is unique to that subdivision it will be found within the Special Conditions Section. All the other language has been approved by previous City Council action. That allows these to be recorded ahead of being approved by the Council and ratified by City Staff and not delay the developer in recording. This subdivision is by the West Stake Center and is just adding six more lots to the west. We are working with them on the 1650 West connection and to acquire a regional storm drain basin on their property adjacent to the interstate.

2. 2020 City Council Assignments

The Council switched up their assignments a bit and cleaned up the list by deleting ones that were no longer necessary. They deleted the Promotion of an Inclusive Community, and the Veterans Memorial. They changed the SDAT to Main Street Projects and merged Legislative Support and the League of Cities and Towns into one. Councilmembers Holmgren and Vance were suggested for economic development with one focusing on the planning side while the other deals with people coming to and considering Tremonton. They also decided to combine redevelopment and the Taxing Entity Committee, which Councilmember Vance took over. Councilmember Archibald will now be over the Box Elder County Chamber, working with Coordinator Zach LeFevre, who is on the board. She is also over the New Hope Crisis Center, USU’s Dean Council, Library, Food Pantry and Historic Preservation. Councilmember Holmgren said he would like to do something with the Cemetery. The Council also wanted to add a focus on secondary water, which Councilmembers Holmgren and Seamons would help with. Seamons is over roads and sidewalks, as well as the treatment plant. For DRC meetings they suggested having one consistent Councilmember instead of taking turns. Councilmember Vance would go, but Councilmember Rohde will be available as an alternate when needed. Manager Warnke is on the UTOPIA board, but Mayor Fridal would be an alternate.

3. CLOSED SESSIONS: No closed session was held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or systems

The meeting adjourned at 7:03 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the January 7, 2020 City Council Meeting to order at 7:09 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Archibald, Holmgren, Rohde, Seamons and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Community Services Director Marc Christensen, Public Works Director Paul Fulgham, and Police Chief Kurt Fertig.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Archibald and the Pledge of Allegiance was led by Councilmember Rohde.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Swearing in of New City Councilmembers

Recorder Nessen swore in Councilmember Archibald and then Councilmember Seamons.

4. Declaration of Conflict of Interest: none.

5. Approval of Agenda:

Motion by Councilmember Vance to approve the agenda of January 7, 2020. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

6. Approval of minutes – December 3, 2019

Motion by Councilmember Vance to approve the minutes of December 3, 2019. Motion seconded by Councilmember Holmgren. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

7. Public comments: there were no public comments.

8. New Council Business:

a. Discussion and consideration of approving the November 2019 Warrant Register

Motion by Councilmember Holmgren to approve the November 2019 Warrant Register. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving the November 2019 Financial Statements

Motion by Councilmember Archibald to approve the November 2019 Financial Statements. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 20-01 amending Section XII Employment Terms of the Tremonton City Personnel Policies and Procedures Manual modifying the calculation of overtime pay for Police Officers

Motion by Councilmember Vance to adopt the resolution. Motion seconded by Councilmember Archibald. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 20-02 approving Tremonton City’s project list submittal for the Box Elder County Local Transportation Corridor Preservation Fund

Motion by Councilmember Archibald to adopt the resolution. Motion seconded by Councilmember Seamons. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 20-03 granting right-of-ways and easements to Questar Gas Company for gas lines to service natural gas generators for UTOPIA Fiber Huts located at 750 North 1000 West (Jeanie Stevens Park) and 131 South 100 West (Police Department Parking Lot)

Motion by Councilmember Holmgren to adopt the resolution. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of adopting Resolution No. 20-04 approving Pheasant Run Subdivision Phase 3 Development Agreement

Motion by Councilmember Vance to adopt the resolution. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

9. Calendar Items and Previous Assignment

a. Review of calendar

The Council discussed the upcoming League of Cities and Towns meeting, which will be April 22-25 in St. George. All Councilmembers intend to go.

b. Review of past assignment: none

10. Reports & Comments:

a. City Manager Reports and Comments

1. Discussion of a scope of work associated with creating an integrated Land Use Plan for Tremonton City

Manager Warnke said in the budget we had approved $25,000 to do a future Land Use Plan. As part of that we envisioned getting additional funding to engage a consultant and so the City applied for a UDOT grant, which we did not get. However, UDOT was gracious enough to find additional resources in the amount of $35,000 so we have about 60,000 to do a future Land Use Plan. UDOT has a pool of consultants available who have gone through this process. I have been talking to a consultant who seems to be a good match. We have had some conversations and I shared the scope of work, which was born out of the application to UDOT. We need to get an actual contract from UDOT to formalize their contribution. The scope of work will be taken to the Planning Commission for their review and refinement. The City has the General Plan, but has never done a thorough or extensive Land Use Plan. We recently did the Transportation Plan and are currently working on updating our Housing Plan. This extensive planning process would be used to help guide us in future land uses for zoning. All of our plans would be integrated into one cohesive plan for land uses the City can rely on.

b. Development Review Committee Report and Comments: none
c. City Department Head Reports and Comments: none
d. Council Reports and Comments

Councilmember Holmgren gave a shout out to former Councilmembers Doutre and Reese for all their years of service. We are going to miss them and think they did a wonderful job.

Councilmember Vance expressed his appreciation for the Christmas light display—it is awesome.

Councilmember Archibald mentioned during public comment time that she appreciates what the City has done with the Christmas light display. That is such a great thing to offer families. Hats off to all those involved. It is well done and a lot of fun. During Council comment she said a citizen approached her about the need to update or change the Christmas lights along Main Street. Director Fulgham gave a little history on that, but said when we are able to do improvements along Main Street, we will update the poles, which will help the City become more progressive.

Mayor Fridal said we have had a great City Council for years and we have another great one. I am looking forward to having you guys with us.

Motion by Councilmember Holmgren to move into closed session. Motion seconded by Councilmember Vance. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 7:39 p.m.

11. CLOSED SESSIONS:

Motion by Councilmember Vance to return to open session. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 8:49 p.m.

12. Adjournment.

Motion by Councilmember Rohde to adjourn the meeting. Motion seconded by Councilmember Holmgren. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:50 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 21st day of January, 2020.

Linsey Nessen, City Recorder

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