City Council Minutes 11-7-17

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

NOVEMBER 7, 2017

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the November 7, 2017 City Council Workshop to order at 6:01 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal (arrived at 6:01 p.m.), Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler (left at 6:44 p.m.).

The following items were discussed out of order

1. Review of agenda items on the 7:00 p.m. Council Meeting:

The Council reviewed the November 7, 2017 Agenda with the following items being discussed in more detail:

October Warrant Register. Councilmember Doutre wanted to know what the check for Ensure was. Recorder Nessen said the Senior Center buys Ensure in bulk.

Resolution No. 17-51. Manager Warnke said the lease/purchase agreement presented for the fire truck and defibrillators is in its final form ready for the Council’s action. We anticipate the fire truck being delivered mid-December and at that point we owe the balance of $254,000. He explained that their 1984 fire truck is out of compliance with National Fire Protection Association (NFPA) standards. This rescue/crash truck, is big enough to carry the firemen in a closed cab with all the necessary equipment. The City owes $338,000 on the fire truck and $129,000 for the five defibrillators. What is being proposed is a six-year lease, which would replace the payment the City previously had for the ladder truck (about $90,000 a year). Councilmember Vance confirmed we will make those payments monthly and said paying those big loans off as quickly as possibly really helps out.
Councilmember Reese asked if we ever addressed the fact that the Fire Department now has five defibrillators that could all wear out at the same time. Manager Warnke said we did a capital improvement replacement plan last year and he and Chief Nance are working on doing that same exercise for the Fire Department to look at vehicles and ambulances, which will be presented in the next iteration of the budget.

Resolution No. 17-52. Manager Warnke said in the last legislative session, the State Legislature changed State Law related to business licenses. State Law allows cities to only charge a business license fee sufficient to cover the cost of regulation. There is also a disproportionate impact that can be charged to businesses for their impact on the City so business license fees can be adjusted based upon cost to regulate and the City services provided. Manager Warnke said the City has never gone through that exercise, but recommended it. Manager Warnke said he spoke with Zion’s about doing that study and was given a bid of about $5,000, which could be recovered in the business license fees.

Manager Warnke also said State Law changed to prohibit cities from charging business license fees for home-based businesses that have minimal impact on the neighborhood. The fee schedule has been adjusted to reflect that there is no business license fee for a home-based business. Administrator Bench approves conditional use permits for home occupations, but there are variations between Minor and Major home occupations and he will decide what category the business falls into. Mayor Fridal asked if home occupations have had business licenses in the past. Manager Warnke said yes and the City will still license them, but will not charge them the $40 license fee. Going forward, any home-based business will not be charged a fee, but will still be issued a license. Councilmember Doutre agreed that is a good idea. Councilmember Holmgren said we will need to look at the impact. If a lot of people are coming and going, it could have an impact on that neighborhood and that is important to differentiate. Manager Warnke said we do need to look at business licenses in general and consider the disproportionate business license component to our fee schedule, but this legislation reinforces the fact that cities can really only charge license fees based on the cost to regulate and impacts on the community.

Manager Warnke said another change to the schedule is that State Code limits the amount cities can charge on a returned check, which has been adjusted in accordance with State Code. It is also being proposed the City charge a $10 Utility Setup Fee on any new utility account.

Mr. Val Sanders with Econo Waste then talked to the Council about a solid waste adjustment. Mr. Sanders, who has taken care of the garbage in the area for about 24 years, said they are asking for a 50 cent increase per resident. With 2,209 homes in the City, that cost would be about $1,100 more per month. Mr. Sanders said the current charge for garage is $8.25 per household, which would be raised to $8.75. He explained there has only been three increases, 80 cents total, over that 24-year span due to an increase in landfill fees and fuel. When they first started hauling for the City, he could buy a brand new side loader (1994) for $110,000. That cost today is about $307,000. In 24 years that has increased from $100,000 to $300,000 to purchase the same equipment to do the same job. In the last four years, the consumer price index has increased by about 6% and the cost of everything has gone up. In nearly 25 years, the garbage service has raised only 80 cents, which is phenomenal and cheap. There are several other cities that are asking for a 15 to 25 cent raise every year. We only raise rates when we have to.

Manager Warnke asked what other communities, which Mr. Sanders hauls for, charge. He gave the example of Brigham City, which charges $9 per home. That is a good deal, but Brigham City also charges $6 for the landfill so it is actually closer to $15 per month, per resident. Each city does things different, but compared to everything else, Tremonton City has a good deal. Manager Warnke asked if Mr. Sanders is asking Garland City for the same increase. Mr. Sanders said yes.

Councilmember Rohde said his neighbors have been missed by the recycling truck several times. Treasurer Oyler said to have them call the City when this happens so we can let Econo Waste know. Councilmember Rohde commended and thanked Mr. Sanders saying his employees are very good and very customer oriented. Several times he has seen them go beyond what normal drivers would do. Councilmember Reese asked Manager Warnke if this increase would still make the City competitive. Manager Warnke said yes.

Resolution No. 17-53. Councilmember Reese asked which logo the Hess family will be using. Mayor Fridal suggested letting them pick the one they like best. Councilmember Reese said he does not have a problem with that at all. Councilmember Doutre said she thinks it is nice. Mayor Fridal said he talked to her son, Emergency Manager Jim Hess, who said her whole life really was the City. It is cool they want to do that.

Ordinance No. 17-14. Manager Warnke said this item has been discussed in the past and the Planning Commission has put some thoughtful consideration into it. What it comes down to is exacting one share for one irrigable acre of property. City staff had a good discussion with the Canal Company and it is understood that what we are proposing in this Ordinance would work with their requirements. For subdivisions, we will have to estimate based on historical data and Engineer Breinholt will do that calculation together with Director Fulgham. We will also look at site plans individually to calculate irrigable acreage. Mayor Fridal clarified if somebody develops 20 acres and are only using 10 acres, we would go off the footprint and they would not owe a share per acre it would only be for the acres that are being watered. Director Fulgham said we would look at each of them individually. At the beginning of a subdivision we kind of know the house footprint per subdivision. The house footprint takes up a lot of the acreage. Homes on a bigger lot typically have less irrigated property because they have a three car garage, where smaller homes do not have that. Councilmember Reese said that is why they will be reviewed on a case-by-case basis. Someone could have a two-acre lot and have a lot more water use even with a big house and that needs to be taken into consideration.

Councilmember Vance said we are making a big mistake evaluating every subdivision that comes in. We need to come up with a hard number so that everybody knows what that number is before they come into the City, otherwise City staff will be in negotiations forever. Manager Warnke said we would look at historical data and what those subdivisions are zoned for and adjust according to the lot size. Engineer Breinholt did some good analysis and calculations that we will use as the basis. It will essentially be a ratio we could codify in our future ordinance so it is just like you are suggesting and everyone would know upfront. Councilmember Doutre said we do not want to end up in litigation because somebody thinks they are getting treated differently. Director Fulgham said every subdivision that comes here—we know exactly the footprint of those lots. They are on every recorded deed and each lot has a standardized house. Councilmember Holmgren said it is not just the lot it is also the impervious areas such as the road and sidewalk. Councilmember Vance said he is just looking for consistency. Councilmember Holmgren said that is why he likes the idea of basing it off of the zones. Manager Warnke said they could monitor it and adjust as needed. Director Fulgham said we would have to evaluate this for our discussion with the Canal Company. The City will have to provide evidence before they would consider a reduction.

Councilmember Reese said this has come a long ways, but agreed with Councilmember Vance. We have to have something more solid than a negotiation. Manager Warnke said along with the site plan, there will also be a site specific analysis done by Engineer Breinholt. They do not always do that upfront to come up with a number that works for all of them. However, for subdivisions, we have enough history and it is pretty general as far as size and square footage of lots and what turns into irrigable acreage. Director Fulgham said we do not want to go through a negotiation every time, on every subdivision. Developers will know if they build in this zone this is the typical footprint and this is the typical water share they will have to turnover per lot. Councilmember Vance said when Contractor A and Contractor Z come in, if they are in the same zone, we need to be consistent and treat everybody equitably and fairly. Manager Warnke said it never was or ever would be a negotiation. It is an analysis because we have to justify, according to Utah code, that the exaction is proportionate. To that end, we can come up with these standards and ratios that are roughly proportionate and based upon the analysis and make it upfront. So it is clear, there is no negotiation, it is an Ordinance we are exacting based upon an analysis.

2. Calendar Items and Previous Assignments

a. Review of calendar

Manager Warnke told the Council about the annual holiday open house that the City holds with the help of Treasurer Oyler. Past and current employees are invited to visit and enjoy some snacks on Tuesday, November 21.

On Tuesday, December 12, is the holiday social at its usual location at 6 p.m.

Manager Warnke said he did email a flyer from Centro De La Familia about a lunch to honor the veterans for their contributions on Tuesday, November 14, at noon. The Council was invited.

b. Review of past assignments

Director Fulgham said he went through each zone and made the adjustments, which were then emailed to the Council for their review. This needs to be put on the agenda and brought back to the Council. He said we did the analysis and adjusted the zone sizes so we take in more of the population and build out areas 1-5. Councilmember Vance said we went over those zones, but the question was on the east side of the Malad River and how much more it would cost to do those zones. Director Fulgham said the east side of the Malad is the total cost shown on the report. Councilmember Vance said the report shows two pump houses and asked if it would work to have one pump house and pipe it under the road. Director Fulgham said we do not want to mess with going under Main Street—it would not save us anything. UDOT would not allow the City to dig up the road, we would have to bore under it and it is costly. Councilmember Rohde asked if it is more costly than another pump. Director Fulgham said it is just as costly. We would be throwing money away that in the future we would never get back. Councilmember Vance asked how much it costs for a pump house. Director Fulgham said he would have to look at the numbers again.

Councilmember Vance asked what the cost is going to be for the end user just by doing the five zones versus all of the zones. Director Fulgham said we do not have that answer yet because it depends on how we are going to finance the system. Councilmember Rohde asked what it would cost to bore under the road. Director Fulgham said about $150,000 just to go under the road and we would have to install at least an eight to 10-inch line to get enough water to those homes. We would also have to put casting under the road with the pipe. Director Fulgham said the cost to the customer is something they have not got to yet. We have to figure out how we are going to fund the project, whether that be through loans or to buy it down with money in the bank, and then we could find out the cost per month per user. Councilmember Vance said we have to figure out what that number is before we start publically talking about it. Councilmember Reese said he can see it is going to cost $150,000 to go under the road, but asked if maintaining the two systems and two pumps is a better deal. We have to take that into consideration too. Director Fulgham said, in his opinion, we are throwing the money away by boring under the road because we are not going to pick up enough users. The reason we need to have this system done is to have water for the future. The Council has not decided what we are doing yet. We made the recommendation to do areas 1-5 because they are the most economical and we get the majority of users off the culinary system, (about 1,700 of the 2,400 total customers). The areas have been expanded to include a couple hundred more residents, but they are not looking at anything on the east side of town. Councilmember Reese said he struggles with not bringing everyone on the system. Director Fulgham said that is the Council’s decision.

Councilmember Rohde previously sent out an email to the Council about the City’s mission statement and important values and will resend the email, which has a long list of values for them to review. This week he will be posting it online in order to get input from the public. He wanted each Councilmember to compile what they think are their top five to seven values for Tremonton. Councilmember Rohde said we will then compile those into a statement once we have our core three or four values and start to develop a statement.

3. Discussion of tasks and details surrounding the implementation of a pressurized secondary water system

Director Fulgham said we had two meetings, one with the Box Elder County Commission and one with the Bear River Canal Company. Councilmember Holmgren asked if Director Fulgham has heard anything more from the County. Director Fulgham said he has not and suggested one of the Councilmembers approach the County to see where they are at. Mayor Fridal said the County was not in opposition to it, they just need to see how many acres and shares they need. Director Fulgham said he has a request from the Canal Company to put the City’s shares in the lease pool, but has not decided if he wants to do that this year. If we are going to be using those, we might put a portion of those in the lease pool and keep the others out.

Director Fulgham said in the meeting with the Canal Company, they required one share per irrigated acre. In the future, if we can bring them hard data showing them what is actually being used through our meters, that amount could be reduced. Mayor Fridal said the Canal Company was cooperative and very favorable. Manager Warnke said the chairman of the Canal Company said he wished everyone was doing this. Tremonton is doing something ahead of their time. Councilmember Holmgren said they appreciated us taking the steps that we are taking and the board members seemed to receive it very well.

Councilmember Holmgren asked Director Fulgham if he had determined what the outflow of water from the Treatment Plant would be. Director Fulgham said he was going to compare it to a share usage, but has not done so yet. Councilmember Holmgren asked if the water could be cleaned to get the bacteria under control. Director Fulgham said if we were to measure our water quality versus the Canal Company, we exceed theirs, but it is perception. If it is used on lawns and gardens, the State would require us to disinfect it again with chlorine. Mayor Fridal said he talked with Scott Dahle, who has helped people establish ways to use recycled water for secondary water and suggested City staff speak with him.

Councilmember Holmgren asked if the water that is discharged into the Malad River is tested for bacteria when it is in the basin. Director Fulgham said our permit is based on that point of discharge. We know what we are discharging and that is what our permit is for. Councilmember Holmgren clarified that we could compare what is in the canal system with what is going in the Malad River. Director Fulgham said we could easily do that.

4. CLOSED SESSIONS: There was no closed session held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation

The meeting adjourned at 6:53 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the November 7, 2017 City Council Meeting to order at 7:01 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham and Police Chief David Nance.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Vance and the Pledge of Allegiance was led by Manager Warnke.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Approval of Agenda:

Motion by Councilmember Holmgren to approve the agenda of November 7, 2017. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

4. Approval of minutes – October 17, 2017

Motion by Councilmember Reese to approve the minutes of October 17, 2017. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes.

a. Val Stokes – Impact fees and project improvements, which may include the construction of a sewer collection line

Mr. Val Stokes stated he is here to plead for help and consideration on the fees for his building permit for his project on 1000 North. The total fees for that building permit are just under $69,000, which he assumes is the standard rate for a commercial building. Mr. Stokes stated the reason he is here is to ask for the City help on that permit because he was also charged with bringing the sewer line up 2000 West to his property. When 2000 West was constructed, the City brought the sewer line up 2000 West in front of Valley View Granite and for whatever reason, it stopped there. All the men and equipment were there, the road was tore up and the canal bridge was not there. It would have been a lot easier at that time to install that. Whatever expense it saved at that time is 50 times more now to do it. For most of that distance, Mr. Stokes said they will have to bore under the ground. The bid from Rupp’s Excavation to do that work is just under $70,000. Since he has to provide the City with 110% cash bond for that work, it will be about $76,000 on top of building permit fees. He also brought up sewer impact fees for about $3,400. He said he feels this is not fair. Whoever developed that road should have put in that sewer line.

Mr. Stokes said he will install the sewer line—it has to be done, but asked for the City’s help and some consideration on that. We are bringing three really good businesses into Tremonton. Mr. Stokes wasn’t sure how many jobs it will equate to, but for Stokes Trucking alone, we are bringing about 40 employees with us now and have openings for five to 10 more today. Mr. Stokes assured the Council that when his project is done, there will not be anything as nice in Tremonton as what we are doing there. Mr. Stokes pleaded for help on those fees. Councilmember Holmgren said we cannot decide and do anything tonight, we just listen to your concern at this time. Councilmember Doutre asked what the three businesses are. Mr. Stokes said we are building two buildings. The furthest west side of the property where it is narrower will be our office building and we have a shop bay on the back of it. There will be another shop bay he will rent out for a truck tire shop. On the east side of the property where it is deeper will be Warner’s Truck Centers. Mr. Stokes said we have never collected a penny from Tremonton and we do not have one customer in this City. We could have built our office anywhere, but we chose to build it here.

6. Council Business:

a. Discussion and consideration of approving the October Warrant Register

Motion by Councilmember Doutre to approve the October Warrant Register. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving the September Financial Statements

Motion by Councilmember Reese to approve the September Financial Statements. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 17-51 approving the form of the Lease/Purchase Agreement for a fire truck and defibrillators with ZB, N.A., Salt Lake City, Utah and authorizing and delivery thereof

Councilmember Rohde clarified we are including the defibrillators in this lease and paying off a loan. Manager Warnke said the defibrillators have been purchased from Zoll on a loan, which will be paid off as Zoll charges a higher interest rate. The interest rate will be changing from 4.5% through Zoll to 3.05% through Zions. Councilmember Rohde asked why the City is entering into a loan rather than just paying off the defibrillators and asked if it would hurt our capital that much. Manager Warnke said Finance Director Roberts said the funds are doing relatively well and ambulance calls continue to increase, but he felt we were better off to enter into this loan. We could pay the loan off early, but he felt it was best to have a little more cash on hand for that specific fund. Councilmember Rohde said we talked about other funds paying for them and decided not to do that and asked if this fund does not have enough money in it to pay for them. Manager Warnke said we do, but it would drain the fund. We recently purchased an ambulance and paid cash for it instead of using the City’s Capital Equipment Fund. While the fund is doing well, it is not to the point to where he felt we could pay it off.

Councilmember Vance asked what the life of the defibrillators are, which is about 10 years. He also said it had not been solidified and asked if we are putting money away each month to build up that fund since we are going to be buying five more defibrillators in 10 years. We talked about taking that money out of the Fire Fund to set aside into a fund to pay for them and asked if we can develop an account to do that so we know that is happening. Manager Warnke said we can do it a number of ways. We have to put the Fire Fund in perspective in the sense that the ambulance is the enterprise that is generating funds. It is paying for the fire and is doing quite a bit financially as far as expenses. It continues to do well and increase, but we do perceive the need to look at staffing at some point. The first thing we need to do is figure out what the schedule is for replacement for all the equipment and then figure out how we are going to finance it. We could also program it to be done in one of our Capital Project Funds, but we try to make this fund self-sufficient and really look at all the costs. The first thing we have done to step outside of that was to pay for half the fire truck outside of the Fire Fund. We need to develop the plan and then figure out how we are going to do it, but we have not done it specifically yet.

Councilmember Rohde said we ought to take the money out of the fund now to pay for it and not pay interest on those. We already made the decision to use the other money to fund the payment of the truck, we should not have citizens pay interest payments on equipment we have already purchased if we have enough money in that fund. Manager Warnke said Finance Director Roberts is still working on the financial statements, which will adjust this, but we just do not think we have the money to do it. Councilmember Reese said we never planned on this expense and that is why we are in this predicament. That is why we are going to have to finance them. If we would have only bought one we would have been able to pay cash for it.

Councilmember Vance asked Manager Warnke if we need that fund to keep growing because we may need to hire people in the future rather than setting some money aside. Manager Warnke said the Fire Fund is a special revenue fund that operates independently from all the other funds so the money is accumulating a fund balance whether a certain amount of that fund is designated specifically for a piece of equipment or not. Manager Warnke said that can be done, but suggested looking at what the replacement needs will be for all the equipment in that fund at certain periods of time and once we know that, we can start to plan and see how those revenues are going to match those future expenses. The money within this fund will generate revenue by the calls. We have to see where the calls are and where all our expenses are. Historically, we have borrowed money for ambulances, but we did not this last time, we paid cash. We have historically borrowed for fire trucks, which this year we are only borrowing for six years, half of what we typically have borrowed in the past. Calls are increasing, but we need to chart out what expenses are projected, along with revenue, and start doing some planning from there.

Councilmember Rohde said he would like to see it built in to the schedule that we replace the defibrillators in eight, nine, and 10 years to get them staggered again. Manager Warnke said the Council will not be surprised again, we will start doing some planning and we will know what expenses need to occur in a certain amount of time. Councilmember Vance said the delivery of this thing is right at our doorstep, we need to set a time frame to have the capital plan put together and to set money aside. Manager Warnke said it will be done as part of the ongoing budget process so we will start that again come January as part of the normal yearly exercise we do.

Motion by Councilmember Holmgren to approve the lease/purchase agreement for a fire truck and defibrillators from Zion’s Bank. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 17-52 reaffirming, amending, and enacting new fees and fines in a schedule entitled Tremonton City consolidated fees and fines schedule including, but not limited to, amendments to the fees for: solid waste collection, home-based business licenses, and other miscellaneous amendments

Motion by Councilmember Vance to approve the resolution reaffirming all the fees. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 17-53 approving the use of the City logo on the headstone of Darlene Hess, Former Tremonton City Recorder

Motion by Councilmember Doutre to approve this resolution. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of adopting Ordinance No. 17-14 enacting the requirement for new developments to provide as public improvements a secondary water system and water shares to the City for secondary water and other exactions

Councilmember Vance clarified this ordinance is just talking about exacting water shares and has nothing to do with the secondary water system. Councilmember Holmgren said the ordinance says other exactions. Mayor Fridal asked what those other exactions would be. Manager Warnke said it is the water system and distribution lines, as well as the shares themselves. This would require developers to install those lines during development. Councilmember Holmgren asked if it is appropriate to zero it in a bit and associate the exaction amounts with the zoning. Manager Warnke said we could do that and table the ordinance until we can talk about it more. Councilmember Holmgren said we could put more thought into this and give Engineer Breinholt and Director Fulgham a chance to give their input.

Motion by Councilmember Holmgren to table the ordinance until the November 21 meeting. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

7. Reports & Comments:

a. City Manager Reports and Comments

Manager Warnke said, for the Economic Development Plan, the Council adopted a contract with Zions to do the work with $4,500 of that amount coming from the Small Business Resource Center. He added that EDC Utah has chipped in an additional $1,500. We have about a third of the cost covered by grants and we are still working on getting money to pay for it.

b. City Department Head Reports and Comments

No reports or comment.

c. Mayor and Council Reports and Comments

Councilmember Holmgren said he appreciated the opportunity to go and talk to the Canal Company and felt really good about it and like that they were behind us.

Motion by Councilmember Holmgren to move into closed session. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 7:31 p.m.

8. CLOSED SESSIONS:

Motion by Councilmember Reese to return to open session. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 8:10 p.m.

11. Adjournment.

Motion by Councilmember Reese to adjourn the meeting. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:10 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 21st day of November, 2017.

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

The Council tabled Ordinance No. 17-14, dealing with secondary water, in order to get more information on subdivision sizes and how many shares will be exacted. The Council asked Director Fulgham and Engineer Breinholt to bring more information to their meeting on November 21. Manager Warnke would also look into the fee schedule for water shares based on the size of lots in subdivisions and help them set rates.

Councilmember Rohde will send an email to the Council. Councilmembers are to review the email and go through the list of values, narrowing them down to their top five to seven. This will be discussed at the next Council meeting and will be used to create a mission statement for the City. Councilmember Rohde will also be posting that information online in order to get input from the public.

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