TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
FEBRUARY 15, 2022

Members Present:
Connie Archibald
Wes Estep
Bret Rohde
Rick Seamons
Lyle Vance
Lyle Holmgren, Mayor
Shawn Warnke, City Manager
Marc Christensen, Assistant City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Holmgren called the February 15, 2022 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Holmgren, Councilmembers Archibald, Estep, Rohde, Seamons, and Vance, City Manager Warnke, Assistant City Manager Christensen, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham and Police Chief Nick Nessen (arrived at 6:08 p.m.).

1. Presentation and update on UTOPIA- Roger Timmerman, Executive Director, and Kim McKinley, Chief Marketing Officer

Mr. Timmerman said UTOPIA had a rough start, but we have largely turned things around. We are not totally in the clear. Cities are still making payments on the original phase of the project. UTOPIA has a partnership with 11 cities who originally bonded to build the network. We also have partner cities. Most of our members are UIA members, but Tremonton is not. We anticipate good benefits for the cities as we grow. UIA is in position to say when we have benefit, we take on more of the burden of UTOPIA, which puts us in a better position to pay off debt. UIA is basically UTOPIA Phase 2. It was created in 2009 for the purpose of getting it right. They bonded for more projects to finish what UTOPIA was meant to do. He explained what UIA is accomplishing and what things they are adding to the system such as Smart City applications.

Mr. Timmerman said you are not on the original UTOPIA network you are on the new network with all the upgrades and are fully 10 gig capable. You have the most competitive system in the Country. It is open access with different providers to pick from. It is working really well. We see other providers raising their rates and we do not have any plans to do so. Our costs have gone up, but we have grown our customer base and revenues so much that we have set that and are holding a line on pricing. We also maintain good customer satisfaction. This is owned by the communities so customer service is important for us. We want to see everyone benefit from this system.

Manager Warnke said the City would be interested to see what options there are for Smart City Solutions. Mr. Timmerman said I will put you in contact with our city engineer, who can let you review a catalog of services that could benefit the City and facilitate the use of the network. You have connectivity everywhere in the City now. Councilmember Vance asked if we are still paying an annual amount and, if so, what that amount is. Assistant Manager Christensen said yes, it is close to $400,000 and 2040 is when we will have reached our obligation. Mr. Timmerman said we refinanced in 2008 for 33 years. The Council thanked him for his time.

2. Discussion and review of the Tremonton City Branding & Messaging Proposal submitted by Redkor Brands- Marc Christensen, Assistant City Manager

Assistant Manager Christensen said Redkor would help us determine our pillars and values, and come up with a mission statement and vision. That will all come through their community outreach. That is the first portion and then we would get a logo and tag line for the City. The logo would have different color variations, but would remain constant. If any of our departments wished to break away a bit and have their own spin, this would help them do that. You would still be able to tell it is us, but it is their own. They would not necessarily revamp our whole website, but they would give us some template pages with colors and fonts with our logo and watermarks. That would help residents know where to go. We would then either reach out to a professional company and update our webpage or work through it with our City resources. All the corporate materials would be branded for us, such as the official seal for the recorder and Mayor’s office. We would then invite all the departments in to get our employees on board. We would order merchandise and give them shirts and hats to make sure they have buy-in. They would survey the City Council and employees. We could also update our City flag to a more simplified one. They would give us examples of designs for street banners and street signs. In our previous plans we have had a lot of emphasis on gateway entrances to Main Street. They could give us ideas with the new brand, what that could look like and where it would go, as well as wayfinding signs. We are applying for a County Tourism Grant and are hoping to receive that for wayfinding signs to go in conjunction with this.

Assistant Manager Christensen said they can also help us brand events like our Hay Days celebration. There are also vehicle graphics and the police department would have a big say on how they would like to see their cars branded. Since it is a combined department with Garland we would have to have buy-in from them, too. His proposal mainly talks about the process, to get all that and work with the City for implementation and seeing it through. The cost is $57,966. When we bid this in 2014 we got several bids. Two were for $68,000 and $67,000. Redkor Brands was quoted at $34,000, but that was just the style guide and did not include the community involvement. Assistant Manager Christensen then read through an exemption for not requiring bids, which would be approved by the Council as a Professional Service Agreement. We reached out to three of their references and all were positive. Some provided us with tips on branding as well and each said it was worth the money.

Councilmember Archibald said our City is evolving and changing for the better. I think this is a good time to also have it change this way and put this in place. Councilmember Rohde said I like that it gives us a mission and vision. We are experiencing growth with changes taking place and we are trying to communicate with citizens better so I think it could bring it all together very well. That cost is a hit, but that will also help obligate us to follow it. Councilmember Archibald said there are very few citizens who are making a statement that our City is changing for the worse. We have our traditions and are going in a negative direction, but I would challenge that and I think there are plenty of citizens who would challenge that. Our hearts are not changing and we still have all the things that make Tremonton great. We need to accentuate the good we have in our valley. Right now is a great time to say these are the values and this is our mission, and this is the direction we are headed. Councilmember Rohde asked if we have money in the budget for this. Manager Warnke said yes, the sales tax report will show we are ahead there. We will be contemplating next year’s budget and will talk about other projects we need to invest in. We could undertake this endeavor and engage the consultant to provide that service. Councilmember Rohde said we are trying to come up with our Land Use Plan and all these other plans so it is good timing to tie everything together. Manager Warnke said if the Council is interested in moving forward with Redkor we would draft a resolution with the Professional Service Agreement attached and bring it back for your consideration to formalize and approve that. Concurrent with that we would formalize the budget. Councilmember Estep said I am not for it right now. There are a lot of other things coming down the road and who knows what is going to change. I am kind of against it.

The following items were discussed during the regular City Council meeting.

3. Presentation of water consumption graph- Lyle Holmgren, Mayor

4. Discussion of future road projects- Paul Fulgham, Public Works Director & Shawn Warnke, City Manager

5. Review of items listed on the 7:00 p.m. agenda

6. CLOSED SESSIONS: No closed session held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence, or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices, or systems

The meeting adjourned at 6:55 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Holmgren called the February 15, 2022 City Council Meeting to order at 7:00 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Holmgren, Councilmembers Archibald, Estep, Rohde, Seamons, and Vance, City Manager Warnke, Assistant City Manager Christensen, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham and Police Chief Nick Nessen.

1. Opening Ceremony:

Mayor Holmgren informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Director Fulgham and the Pledge of Allegiance was led by Chief Nessen.

2. Introduction of guests: Mayor Holmgren welcomed those in attendance.

3. Declaration of Conflict of Interest: None.

4. Approval of Agenda:

Motion by Councilmember Vance to approve the agenda of February 15, 2022. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

5. Approval of minutes – February 1, 2022

Motion by Councilmember Seamons to approve the minutes of February 1, 2022. Motion seconded by Councilmember Estep. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

6. Public comments: Comments limited to three minutes.

Karen Stokes said I am the president of the Bear River Valley Museum and we would like to build an elevator in our Playhouse. It is a great little theater with about 125 seats, but it has one big problem and that is the 32 steps to get to the top. I have people here who are going to tell you why we need this.

JuDean Parkinson said one of the main reasons we wanted to start a Playhouse is because the school systems are doing away with the arts and it is really sad. She then read a letter from Jennifer Lewis that stated, I am a member of the Main Street Playhouse. I became a member after JuDean asked me to direct a children’s production and I was pleased to have this opportunity. COVID caused the cancelation of the 2020 school show and following that restrictions and overcrowding has taken my program from me at North Park Elementary. A lack of participation was not the problem, but the lack of school funding and support. My students were so excited and grateful for the opportunity to finish the show at the Main Street Playhouse. One obstacle we faced and are trying to overcome is accessibility to the building. We have grandparents who struggled up the long, steep steps and families who carried wheelchairs up in order for them to attend. I directed school plays at North Park for 20 plus years and can vouch for the unique ways they touch lives. They build talents and life skills, give opportunities for social and emotional growth, and provide acknowledgement for many struggling to fit in where competitive dance and sports are not a strength. Any support we could receive from the City to further the cause would be appreciated.

Mrs. Parkinson continued. We feel our community does an amazing job to provide sports opportunities for our kids, but there is a great need for kids who are not physically able to play sports or physically talented in that area. I know you support sports and provide a lot, which is wonderful, but I have seen firsthand the power of what theater programs can do for these children. I have taught summer theater camp for six years now. It has been proven that children who participate in the theater do better academically. They have communication skills. My theater teacher, Mr. Dee Pace, often said if you want competitive unity have your kids perform in a play. It builds character. I was talking to my summer theater camp kids one day and a boy said he had a problem with his teacher. He is a shy kid, but would get up on that stage to perform and come alive. He said I got an F on a test because the teacher had corrected it wrong. I tried to tell him that, but he would not listen so I went home and I said if I can get up and perform in front of 100 people, I can tell my teacher what is going on. So, he wrote out a script, memorized it, and delivered it. He said I want to thank you because I would not have had the courage otherwise. There is a lot of benefits for doing these summer theater camps for these children. I could just go forever on the benefits and what I have seen. The self-esteem, the ability to talk to adults and each other, and to get out of their phones and actually interact. I feel there is a big need in this community where the schools are going away from this. Any support you are willing to give us would be appreciated.

Mrs. Stokes concluded, we would like a little financial help for this and help with advertising our plays. We get done with a play and people say I would have come if I would have known about it. I am suggesting that when we put a list of the plays and stuff on a flyer that you would send it out with the City bill. When asked about the cost of an elevator she said it is $53,000 and then there is the cost to put the shaft in so it will come to about $120,000. We have $50,000 now. The museum board owns the whole building. I have asked people to donate and am writing grants.

Bill Roosma said I am a fairly new resident. I sat down while you were talking about signage and looking at the law enforcement vehicles they seem fairly new and professional to me. They do not need a paint job or new graphics. Signage on the streets and stuff that is a complete waste of money at this point. My wife and I like to walk on the streets around Tremonton. If you want to spend money to improve the community then a lot of the sidewalks could be replaced. This drive thru at Soda Fixx, I heard them talk about that last year and nothing has changed. This is a joke. People park on the sidewalk as they wait in line for a drink so pedestrians have to walk over the top of them or hope there is enough room between the cars. It is a bunch of crap. The parking situation on the corner of Tremont Street and Main Street is bad and you cannot get through there. A lot of that parking needs to be eliminated so there is plenty of room for people to make a right-hand turn. Headed south on Iowa String there is no sidewalk. It is all dirt and it is a narrow road that needs to be widened. We need sidewalks. Down Rocket Road there is no sidewalk and it is narrow. People fly down that road and it is dangerous. If you want to improve the community start with your sidewalks. People are not shoveling the snow off in the winter either. That needs to be enforced. The police department needs to go around and if they see a vehicle parked in a driveway and over the sidewalk they need to cite those drivers. The sidewalks need to be open for pedestrians to walk, that is what they are for. Heaven forbid you have someone in a wheelchair. On Main Street some of the businesses are putting things out front and impeding on the sidewalk. I would really like to see some improvements around town to make it friendlier for people walking.

Chris Danvers said I recently moved into town from across the Country. You have an amazing town and I am looking forward to putting down roots and getting as involved as I can. I have a couple things on my mind. I have noticed there is an issue with fast driving in neighborhoods and it is a great concern to me. My wife moved into our new house three months ago and I have been here for about a month. I was standing outside and saw a group of kids walking down the road at East David Drive. It did not seem improper for them to be walking down the road and was kind of lovely they felt okay to do that. I am from the east coast and it is not like that there. My problem is an SUV came around the bend and was going fairly fast. The driver laid on the horn and did not slow down at all. I have an eight-year-old daughter and a new dog. I hope to have grandkids visit us someday and that put a great fear in me. I told my daughter I do not want you out in that road because the people in Tremonton drive crazy and I am afraid someone will hit and kill you. I moved here because I wanted a safe place to raise my family and I think I found it, but I am afraid of the drivers in this town. I have already spoken with one of the local sheriffs. I asked them to come put a trailer in front of my house. I want my street to be a safe street. The most important thing to me is that we make our streets safer for our children. I am sure if they are speeding around corners on East David Drive then they are speeding around corners everywhere. If you can do something to fix that I would sure appreciate it. I walked in during the presentation for the UTOPIA fiber project and I know a little bit about that business, I have been in it for 20 years. I am a resident who moved in and is working from home remotely. A couple weeks ago there was a power outage in my area and about 150 people were down for the entire day. I wonder if you guys can find out if there is any kind of redundancy in case someone would dig it up. It may offer another route for the data to travel, which is a fairly common thing. That is something that could be improved upon. Lastly, I am not sure if rebranding is a good thing or not right now. If you guys do move forward with rebranding, I would encourage the Council to start thinking about offsetting some of those costs by selling the products to the public. Maybe getting some buy-in from everybody around town. I would be happy to wear a shirt that says Tremonton and proud to say I am a resident and would send some of those shirts and hats to family to encourage them to come and visit me in this wonderful corner of the world. If everyone gets behind the town it could help pay for it. You guys have a nice logo, what is wrong with that and why do you have to find somebody to come up with something new? That looks fairly fresh and new in my mind. Why are you looking for someone else to get something?

Kristie Bowcutt said I live where Mr. Danvers lives and we had the speed trailer with the sign. I requested it and it was put in front of my house. I also requested that it was patrolled. Chief Nessen was not the police chief then so no offense. Not once did it get patrolled and we watched at different times of the day. We just about saw someone hit a grade school child. Just the other day my husband said did you see that car and I said yes and I know who it is. It is a race track to see who can drive the fastest in West Holmgren and it is usually the same people. The speed trailer does not work. I called on it and used their names. They pulled up with their child who was the one speeding and they both stood outside and laughed while pointing at the sign. It is a sad thing it is a parenting thing. How you parent parents, I have no idea. It has been a long two weeks, a disheartening and sad two weeks for me to hear that in other meetings we are being put down. We are not rebels. We are not trying to cause problems. We love Tremonton it is our City, too. Speaking out is our right. We have every right to say what we want. When Jordan was here he said the Planning Commission should use best practices when determining what we want the City to look like. How do we want the City to feel and to get public input? You have not reached out to get public input at all. With Rivers Edge it was brought up that we have a future growth map that was done in 2016. A mortarium is not against the law. Councilmember Vance said you can do it for a short period of time. We live in the United States and you cannot stop it. Mrs. Bowcutt said Oakley did one in the fall because of a lack of water and concerns, so when you say it is against the law it is not. Councilmember Vance said if we have utilities and do a mortarium that is against the law. Mrs. Bowcutt said that is a strict thing to go by I realize that. We do love our City and I feel like we have a right to be heard and voice our opinions. We live here and we would hope you would want to hear that. Obviously, some of you do not. We ask that you come to the table and talk with us instead of sitting behind a table and judging us and throwing sarcasm at us. Unity starts at the top, not at the bottom. I was visiting with a resident in south Tremonton and in a planning meeting a month or so ago a developer came in and wanted to add more townhomes taking it from half acre lots to just townhomes all the way down 600 South. When I was visiting with this resident I asked how they felt about this and the lady told me when the townhomes were put in and we protested them we were promised by the City that the rest of that property would remain half acre lots and single-family homes. She said if they do that then the City has broken their promise. I am just giving to you what this resident gave to me and I hope we can come to the table and not throw sarcasm, rudeness or arrogance out, but say did this really happen? Communication is a big thing. When you shut the line of communication down and start throwing out daggers telling people just move if you do not like it. That is not the right way to go about this.

Sarah Mohrman said I am the owner at Main Street Mercantile by Midland Square. I started this store at the end of the summer to support local art. We sell local handmade artisan goods. I also started it as a way to try to revitalize Main Street. My husband and I moved here from New Orleans three years ago. We are very compassionate about community revitalization. We saw the opportunity and took it. We have noticed a major issue with Main Street, which is the parking. We are very aware parking on Main Street is a nightmare, as is the turning lane. I suggest initiating a two-hour limited parking. I have no idea if that is something we can do. There are a lot of people who park on Main from 8 a.m. to 6 p.m. and take up parking. Many customers said I would have been here earlier had I been able to find parking. I hear that over and over again. I am sure all the other business in that three block area are hearing the same thing. I am not sure if this is a realistic solution or not. Everywhere I have lived in the past has two-hour parking in congested areas. It would need to be enforced. My business and other businesses would really benefit from that. Also I wanted to put out there that I am open to working with you guys as a resident and small business owner, whatever you need. I am very invested in trying to get people to shop locally and support local businesses, and bringing people in to spend money here because I know that is really important. I wanted you to know I am here and would love to be used in whatever capacity you guys have to help Tremonton move forward and support our local businesses.

Julie Beagley said I also live on David Drive and agree with the speeding issue. My husband is a runner and he has had to plan his running routes based on where people tend to not run over him. He has almost been hit at driveway entrances. The other issue is the number of loose dogs roaming in our town. I am a dog rescuer, a fosterer, and dog lover at heart. My dogs have never escaped my yard in four years. I have had dogs in previous years who have so I have compassion for people who have those dogs who can jump a six-foot fence. I get that, but it is the same dogs over and over, and some of them are dangerous. Yesterday there was a dog roaming that had gone from East David Drive all the way up to 300 East by the high school. It was trying to get to someone else’s dogs. We saw it almost get hit by cars because people do not stop for dogs or cats. My daughter hears jokes from kids who make a game out of hitting animals on purpose in this town, which is beyond disturbing. Again, how do you parent parents to parent their kids? The lose dog issue is out of control and it has been for years. I know other people have complained about animal control and my personal experiences with the animal control officer has been a dead end. We have asked him to pick up deceased animals that we have removed from the road so kids, who are trying to cross the road to go to school, do not have to look at splattered guts. Three days it sat and I left several voicemails and he never would come get it. I tracked him down in town and handed him the box and asked him to take care of it. He did not act affected by it, like it was a game of hide-and-seek. I do not know what his job is or what we are paying him to do, but he does not come pick up stray dogs and he does not remove dead animals either. My family and several of our friends in the community do those tasks for him and we are not getting paid. We are not getting trophies or doing it for fun either. We do not want to be driving through town and see splattered animals on the ground. A lot of these animals are people’s pets and it would be nice to let the families know. It is a humane, courteous thing to do. If there is anything within the town we can do I would like to offer my services for that. If there is a contact we can have when we see those animals or if there is a better place we can take those animals to. I am not going to put them in a garbage can, my heart cannot do that. He is not doing his job and it does not matter what route people go he is not doing his job.

The Council thanked the public for their comments.

7. New Council Business:

a. Discussion and consideration of approving Resolution No. 22-10 authorizing the Tremonton City Mayor to cast Tremonton City’s shareholder votes in Bear River Canal Company elections

Motion by Councilmember Rohde to approve the resolution. Motion seconded by Councilmember Seamons. Roll Call Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

8. Continuation of Workshop Agenda Items (if necessary)

a. Discussion and review of the Tremonton City Branding & Messaging Proposal submitted by Redkor Brands- Marc Christensen, Assistant City Manager
b. Presentation of water consumption graph- Lyle Holmgren, Mayor

Mayor Holmgren said every month or so Director Fulgham sends out data showing the amount of water we use weekly for the entire year. I have provided that information here going back to 2018. This shows the City’s capacity and how much culinary water we produce. It stays about the same from year to year because we have the same sources. This shows the base water use for what people use inside their homes. This also shows secondary water use. Our culinary water for about one week exceeded the capacity. This got everyone worried. Our City engineer said if we keep this up we will have to do something and the moratorium could have come into play, but that does not when we have plenty of water. In 2019, we started to bring in more secondary water and people started conserving. We are ramping up and getting more secondary water online. In 2021 we started to see our secondary water take hold and our culinary water usage has declined. We have responsible growth and have been planning on this for several years. It will start to take hold and build a buffer for our culinary water. As we look at new sources down the road they will create more capacity. We are all concerned about growth, but I hope we can talk about it. This is an opportunity for us to say what we think, too. Tremonton will grow, but will be fine as we grow.

c. Discussion of future road projects- Paul Fulgham, Public Works Director & Shawn Warnke, City Manager

Director Fulgham said nothing is hard and fast, but we have projected some numbers in the past on costs and put this together. 10th North is a major road that we are concerned with. We have the road right-of-way and would go to a full 66-foot width with curb, gutter, and sidewalk. There would be two travel lanes, a turn lane, and no on-street parking. That is broke into three sections of road work. The first would go from 2300 West to 2660 West. To widen that and improve the bridge across the small canal (1,500 linear feet) is about $640,000. That would include curb, gutter and sidewalk. The next section is from 2660 West to 3150 West. This is supposing we had federal money involved. The road section would cost a bit more if we can get federal money since we have to build it to a different standard. There is a lot of pre and post paperwork that has to be done with it and that drives up the cost. That is for 2,000 linear feet of road, curb, gutter, and sidewalk. We will be dealing with driveways and correcting those as we widen the right-of-way out. That would cost $1.6 million to build. If we look at going the rest of the distance all the way out to I-84 (about 4,200 feet of road) that would be $3.3 million to add curb, gutter, and sidewalk. If we look at going from 2300 West all the way out to I-84 there is a total of about $5.5 million. The problem with the federal money is usually you can only get it every 10 years and they only grant $1.5 million with a 6.77% match. We would have to match more to make the project worthy. We would look at leveraging money we have and using federal money if we can get it. There is also the option to repave that whole section to make it a more drivable road, it does not do anything with the right-of-way width or making it more walkable for pedestrians because there would still be no curb, gutter, and sidewalk. We could do that for roughly $330,000. If we plan to keep truck traffic on here we would want to go with four-inch asphalt instead of the standard three-inch. We would beef up the base and get the grades we want before laying a four-inch layer to help hold that up. We try to push the trucks off because that is what really breaks those roads down. It would be more truck usable as far as the surface holding up, but it will not help the walkability since it is still the same standard 26 feet of asphalt. Manager Warnke said we adopted an ordinance that restricts truck traffic there. I assumed as we rebuild the road we would rebuild it to accommodate truck traffic. Director Fulgham said once it is rebuilt we would have a center lane with two traffic lanes, but no on-street parking.

Councilmember Vance asked how much money we have in the street budget. Manager Warnke said we have $1.8 million in the Transportation Capacity Fund. There is also money in the General Fund. We have $1 million in ARPA Funds, but have talked about that being for water projects. There is $1.2 million in Fund 40 set aside for chip seal projects. Once we finish some of these service areas where we have cut the road we would chip seal them. We recently started a Transportation Impact Fee that is not for future facilities, but it will reimburse us for projects that have already been done and add capacity to our street network. We also have funds in other capital projects you could move around. We will talk more specifically through the budgeting process.

Director Fulgham said then we have the widening of Rocket Road. The cost to widen it from 100 East to the railroad tracks for 1,382 linear feet is about $1.5 million. That would widen it to an 80-foot right-of-way. Most of that traffic is heading back to the freeway through Elwood. We would work with Elwood City to widen the rest of that going east. Manager Warnke said it is planned as a minor arterial road. I would propose we do a corridor preservation project through the County. There are subdivisions being developed along this corridor so as part of that process we exact the right-of-way improvements, including curb, gutter, and sidewalk.

Director Fulgham said this project is one we are committed to. It was part of the agreement with IFA and Stotz Equipment at the intersection of 1650 West. That has to be done by 2025. We have acquired the right-of-way through the Corridor Preservation Fund. That will enhance some commercial growth out there.

Director Fulgham said this one would be just to improve the surface on 1000 West from Main Street to our City limits. It would be four-inches since we know a lot of truck traffic comes through there and would remain at the 26-foot width. Councilmember Vance said this is like the family budget, does someone want to spend five years of their budget on one road or can we spread it out and cover more roads to keep the life of all the roads going rather than socking all our money in one area. People want to have a sidewalk, but we cannot afford it, we only have so much money in the budget. I can see us doing all the projects within the money we have if we do not focus $5.5 million on 10th North. I am sure that will make people upset, but this spreads the money out to more people. The chip seal projects are a big deal since we have messed with our roads. For us to make decisions on this we need to know what the chip seal price is. Director Fulgham said I will get you that information. Councilmember Rohde said we do need chip seal, but we are growing and we are putting more traffic in this area. We cannot afford to go all the way, but we ought to start somewhere and do a little each year or every couple years. Doing that first section of 10th North would be a big step. Director Fulgham said every project on here is a worthy project, but it all comes down to how much funds you have. The build time for any of these would be in the summer of 2023.

Councilmember Vance asked if we are okay with funds for secondary water. Director Fulgham said yes, we are doing well and have reserves from our culinary. We should be able to complete everything. Rupp’s is behind in laying pipe, but they have the pump stations set in the canals. We are working with Rocky Mountain Power to get power to those sites. People can start hooking up on sections of that this summer.

Councilmember Archibald said I have been following the legislative issues, can you tell me about metering. Secondary water is what cities are doing to prepare for growth and we are way ahead of that. There are so many cities who are just coming to that conclusion. How prepared are we with secondary meters? Director Fulgham said we are 100% ahead of the game. This is a bill that has reared its head several times about mandating metering to secondary water companies. The only way for people to conserve is to do metering. The drought has pushed a lot of water bills on conservation. We measure what is coming out of the canal and what is going to individuals.

9. Calendar Items and Previous Assignment

a. Review of calendar:

Manager Warnke said a draft of the Integrated Land Use Plan is available for your review and comment. It is on the City’s website. Land use and transportation have a unique relationship and this plan tries to marry both of those plans and other plans we have done over the years. There are three methods we have used to receive public input and there will be some public hearings through the process. We will hold this version of the plan constant through the review process and the Planning Commission is tasked with making a recommendation to the City Council. There will be notes so you can see what their recommendations are with the plan being constant upon your final approval then they will make those changes. We are going to schedule a joint meeting with the Planning Commission and City Council for a meeting with the consultant. This was a plan UDOT helped fund with a $50,000 grant.

b. Review of past assignment: None.

10. Reports & Comments:

a. City Manager Reports and Comments

1. Procuring Professional Services

Manager Warnke said we approved Curtis Roberts’ Professional Service Agreement, which did not require bids for the position. He has been with the City for 20 years and with that time and experience it made sense to evoke this policy rather than putting it out for bid when we knew in the end we were going to pick him. It would have been disingenuous to do a process like that.

2. Employee Service Awards

Manager Warnke said this was brought up by Councilmember Estep as it related to awards for our employees based on their years of service. For some reason it never applied to the fire department and it should have. There are a lot of people who have served many years in those positions. We determined what that cost would be to recognize the past years of service and it is $6,500 for fire department employees. We also have a great staff of volunteers in the food pantry ($1,900), as well as part-time parks and recreation ($2,200). Those were the only categories we identified that administratively have not been recognized through this. Councilmember Rohde said I would be okay with removing City councilmembers from that.

3. Draft Integrated Land Use Plan
4. Acceptance of credit cards for building permits

b. Development Review Committee Report and Comments

1. Harvest Acres, Phase 2

Manager Warnke said these are subdivisions in the approval process and City staff is applying the ordinances. Harvest Acres is south of Rocket Road and their next phase was approved because it complied with all the code requirements.

2. Mac Tremonton Subdivision

Manager Warnke said this is Craig Christensen’s property right off 2300 West and is for 8,000 square foot lots, single-family detached housing. There is still some work to do on the layout. This will stub into Chris Sorensen’s property.

3. Menlove-Harris Subdivision

Manager Warnke said this is the old hospital and redevelopment of that. This will require a rezone for the northern portion of the property. A parcel was owned by the County as R1-10. Based upon access and ownership it makes sense that a rezone would be considered. There are a lot of things the DRC is talking to these individuals about. We want to deemphasis the public access between the Health Department and this development and have them dedicate access that services this subdivision. There is still work to be done and we have talked about the orientation of the townhomes and streetscape.

4. Pena Estates

Manager Warnke said the Planning Commission reviewed and recommended approval of the rezone. I do have some concerns with that. It is half acre lot zoning and they are proposing moving it to R1-10. I think there is some consideration that the DRC would like to discuss and identify the feasibility of rezoning the property. It is in a hole and there are a few issues. I do not think we should rezone the property when there is no availability to service that many units. Zoning is discretionary, it is a legislative decision that you make factoring in lots of decisions. There is some R1-10 zoning around it, but land uses are mostly larger lots. Fire access is another issue.

c. City Department Head Reports and Comments: None.
d. Council Reports and Comments: None.

Motion by Councilmember Seamons to move into closed session. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 8:57 p.m.

11. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or systems

Motion by Councilmember Rohde to return to open session. Motion seconded by Councilmember Vance. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 9:28 p.m.

12. Adjournment.

Motion by Councilmember Rohde to adjourn the meeting. Motion seconded by Councilmember Vance. Vote: Councilmember Archibald – aye, Councilmember Estep – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 9:28 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 15 day of March, 2022.

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

City Staff will draft a resolution for a Professional Service Agreement with Redkor Brands and bring it back for the Council’s consideration at their next meeting.

Director Fulgham will provide the Council with cost estimates for chip seal work that needs to be completed.