TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
MARCH 16, 2021

Members Present:
Connie Archibald
Lyle Holmgren
Bret Rohde
Rick Seamons
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the March 16, 2021 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Archibald, Holmgren, Rohde, Seamons, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Fire Chief Robert LaCroix (arrived at 6:16 p.m.), Recreation and Community Events Manager Zach LeFevre, Public Works Director Paul Fulgham, Police Chief Kurt Fertig, and Treasurer Sharri Oyler (arrived at 6:02 p.m. and left at 6:30 p.m.).

1. Review of items listed on the 7:00 p.m. agenda

The Council discussed a professional service agreement with artist Doug Adams to create two sculptures. Manager LeFevre said the Arts Council has met with Mr. Adams and agreed upon placing one of the statues at the cemetery near the flagpole. A circular cement platform will be placed there. Mr. Adams does sculptures in the form of bells with gem and stones, and glass rocks. The other sculpture will be at Shuman Park on the west side in a grassy cove area. There will not be an attached item to hit the bell. That will be housed with the recreation department and brought out when needed. Councilmember Rohde suggested welding it so it does not move and pinch and become a safety issue.

Manager LeFevre said the one at the cemetery would represent and honor gold star families. There will not be any names attached, it will simply encompass all those families. The one at the library is going to represent the celebration of Tremonton and how it became. Councilmember Rohde said Mr. Adams will donate 10% of his earnings back to the food pantry. The cost is $5,000 for both. The Council asked about the size and completion date. Manager LeFevre said around six feet and the gold star statue is set to be completed by Memorial Day. The one at Shuman Park has been set for City Days. Mr. Adams will work on several sculptures and let us choose what goes where.

Director Fulgham approached the Council to authorize Rupp’s Trucking, who was the low bidder for the secondary water project, to order pipe now. The plan was to award it once we get bids back for bonding, but pipe prices increase with gas prices. Blaine Rupp would like to get his prices locked down. Without an official awarding of the project, we wondered if we could make an agreement where he orders the pipe and if there are any hiccups we would pay the cost to restock that. If approved, I will work with him. The goal is to award it at our next City Council meeting.

2. Review of the current development projects being processed by the Development Review Committee

Manager Warnke said Harvest Acres is Jay Stocking’s development, the Hansen annexation, on the south end of town. The single-family housing on the left is more ready to move forward than the multi-family. There will be over 200 multi-family units with access to a garage in the back. Along Tremont Street and 100 East you can see the front elevations. In other areas he has done a four-bedroom townhome with a single car garage. That could be the trade off to having some units like that. Their garbage collection will be dumpsters. In these projects they are so small and compressed the garage space is really valuable to the homeowner. They are still working out the details on the site plan and landscaping plan. The Planning Commission will review the preliminary plat. We are working with Rocky Mountain Power to relocate the poles.

Manager Warnke then discussed the proposed development of nearly 90 acres near 1000 North and I-84. They are considering flex-space buildings that provide a lot of alternatives for the tenants to operate. There could be some kind of truck stop center there, which is needed along the Wasatch Front. There is an existing pocket of residential development and the concern is how we would transition there. There would also be townhomes that could help with the transition from commercial to residential. Councilmember Vance asked about expanding 10th North, Director Fulgham said we have done the first phase with federal highway money, but are about seven years out from getting more money. We have done the slope and worked on a process to get those as we need them. It will cost about $5 million to complete the whole project. The next phase will be more expensive and that is the phase we need to do with City money since it has the canal crossing. Manager Warnke said the alignment that needs to be constructed here needs to go straight down. Part of the issue is getting the sewer line to go across the Petersen property, but we will work with them.

Manager Warnke said Jay Stocking is finishing up the townhomes along BR Mountain Road. They face the street so they need to redesign those setbacks and parking standards.

Manager Warnke said there is a portion of River’s Edge development that is already in City limits. That is what will be on the DRC agenda. Most of the property owners are willing to participate. Something that came to the attention of the Canal Company and developer is that there is not ownership for this section of property. They are trying to sort that out and are doing a title search to see where that goes. The pre-annexation agreement is already done and in review with their attorney. It has not been submitted for the PID yet, but they are moving forward at their own risk in good faith. There are different improvements. One is project improvements and the exactions we are requiring in rough proportion to the demands of the development for City infrastructure. There is also zoning of density improvements, which help mitigate the impact of that density like the park and pump station. It is a large project with quite a bit of density, but we are trying to mitigate that impact to existing property owners. Our code says there is a 10-foot landscape buffer requirement, but we are trying to get something larger than that.

Manager Warnke said Director Fulgham and I are going to the Canal Company meeting to discuss the timing of the equalization basin on the central canal. Also for this road that crosses their property they already have a 60-foot parcel. There is a connection between property owned by River’s Edge all the way to State Road 13, but it is offset from Junior Lish’s property across the street. We are hoping to shift that parcel south so it lines up with that property. It makes more sense to work with only one property owner. We would also like to enlarge it.

3. CLOSED SESSIONS: No closed session held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence, or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or Discussions regarding security personnel, devices, or systems

The meeting adjourned at 6:56 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the March 16, 2021 City Council Meeting to order at 7:03 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Archibald Holmgren, Rohde, Seamons, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Fire Chief Robert LaCroix (arrived at 6:16 p.m.), Recreation and Community Events Manager Zach LeFevre, Public Works Director Paul Fulgham, and Police Chief Kurt Fertig.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Manager LeFevre and the Pledge of Allegiance was led by Councilmember Rohde.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Declaration of Conflict of Interest: Councilmember Holmgren declared a conflict on item 8. d.

4. Approval of Agenda:

Motion by Councilmember Vance to approve the agenda of March 16, 2021. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

5. Approval of minutes – March 2, 2021

Motion by Councilmember Holmgren to approve the minutes of March 2, 2021. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

6. Presentation

a. USU Tremonton – Amy Brown & Dan Black

Mrs. Brown said we would like to remind the Council of our presence in town and the importance of what we have to offer the community. We want more of a presence so include us when you can. We have community classes and lecture series on zoom right now and hope to have more activities in the future. We want people to know we are here and how easy it is to take classes and get an education. We are also working on a mural to go on the side of our building to go with the City. Mr. Black said they have divided the state into regions and Tremonton sits in the Brigham City region. There is a lack of connection here in northern Box Elder County so we have worked hard to remedy that. We want to be at all the local events and to have a presence here because an education transforms people and makes communities a better place.

7. Public comments: There were no public comments.

The Council then heard from City Attorney Dustin Ericson to discuss the authorization of the City to file an action in eminent domain against a parcel, which is necessary for the completion of a secondary water line. He said this is for action against a 406 square foot parcel. If the Council approves that legal action, we will file it tomorrow. The property owners will be serviced with that action and have 30 days to respond. If they do not respond then the courts will give the City default judgment. We will work from there.

8. City Council Business

a. Discussion and consideration of approving January Financial Statement

Motion by Councilmember Rohde to approve the January Financial Statements. Motion seconded by Councilmember Seamons. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving January Warrant Register

Motion by Councilmember Vance to approve the January Warrant Register. Motion seconded by Councilmember Holmgren. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 21-13 authorizing Tremonton City to file an action in eminent domain against parcel 05-237-0001 for the necessary completion of a water line for the Tremonton City Secondary Water System

Motion by Councilmember Holmgren to adopt the resolution. Motion seconded by Councilmembers Archibald and Seamons. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 21-14 ratifying the Holmgren Estates East Phase 8 Subdivision Development Agreement

Motion by Councilmember Vance to adopt the resolution. Motion seconded by Councilmember Seamons. Roll Call Vote: Councilmember Archibald – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Councilmember Holmgren abstained from the vote.

e. Discussion and consideration of adopting Resolution No. 21-15 approving a professional services agreement between Doug Adams and Tremonton City to create two sculptures to be located at Shuman Park (200 N. Tremont Street) and Riverview Cemetery (100 E. 1200 S.) Tremonton, UT

Motion by Councilmember Holmgren to adopt the resolution. Motion seconded by Councilmember Archibald. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of authorizing the ordering of secondary pipe to the apparent lowest and qualified bidder of the Secondary Water Project- Paul Fulgham, Public Works Director

Director Fulgham said Rupp’s Trucking, who is the low bidder, would like to get pipe ordered and stabilize the price prior to officially awarding the bid. That will not happen until after we have our bids on our bonds back. We could work an agreement with Mr. Rupp so he feels comfortable in ordering now. The City would pay the restocking fees if something goes wrong and we do not do the project. Getting it locked in will save the City and him money. If the Council agrees to do that I will work with him on that.

Motion by Councilmember Archibald to authorize the bidder to order pipe for the secondary water project. Motion seconded by Councilmembers Seamons and Holmgren. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

9. Calendar Items and Previous Assignment

a. Review of calendar

The Utah League of Cities and Towns Mid-Year Conference will be held on April 21-24.

b. Review of past assignment: None.

10. Reports & Comments:

a. City Manager Reports and Comments
b. Development Review Committee Report and Comments

1. Review of current development projects (if this item has not been presented during the work session)

Manager Warnke said the final item was Archibald Estates and their next phase. A road was going to be stubbed to the east, but since it only serves two lots we were not sure it provided a lot of value. By eliminating that street we have asked the developer to make a contribution for a pump station for Service Area 5. They will give us the property for that. Director Fulgham said it will be fenced and I am asking they let me put up a rod iron fence so there is better air circulation and looks nice. The Council asked when the studies would be completed for impact fees and transportation fees. They are in the works and will be brought to the Council once they are completed.

c. City Department Head Reports and Comments: None.

d. Council Reports and Comments

Councilmember Seamons asked if cameras could be installed to help eliminate unauthorized drop offs at the City’s treatment plant. Director Fulgham said they use trail cameras and could get those in use again. They are also in the process of hiring someone to watch the Green Waste site from May to November. Councilmember Seamons thanked Director Fulgham for all he does.

Councilmember Rohde suggested coming up with strategies for growth and involving all department heads. It would be nice to have a plan in place and as we move forward we can support that. Also 400 West on Main Street needs a right and left turn lane painted so people do not block that flow. Director Fulgham said we will see what we can layout.

Councilmember Holmgren said the Tree Board has order 30 more trees for the cemetery and other places around the City. We have a few companies that are donating money toward this. They should be planted before Memorial Day.

Councilmember Vance also brought up problematic areas where the roads are not wide enough for on-street parking and two-way travel. I wondered if we could make it illegal to park on the street for at least one side. Director Fulgham said we could paint the curb and put up no parking signs. Some of the grade schools create a one way during school hours. Police Chief Fertig and I will take a look at that and let you know what we suggest.

11. CLOSED SESSIONS: No closed session held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence, or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices, or systems

12. Adjournment.

Motion by Councilmember Archibald to adjourn the meeting. Motion seconded by Councilmember Seamons. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:45 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this day of , 2021.

 

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

Director Fulgham will work with Blaine Rupp so he can get the pipe ordered and locked in for pricing before the bid is officially awarded at the next Council meeting. Director Fulgham and Chief Fertig will also look into solutions for roads that are creating issues with on street parking and not being wide enough for traffic flow.