TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
APRIL 6, 2021

Members Present:
Connie Archibald
Lyle Holmgren
Bret Rohde
Rick Seamons
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL MEETING

Mayor Fridal called the April 6, 2021 City Council Meeting to order at 6:00 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Archibald Holmgren, Rohde, Seamons, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Fire Chief Robert LaCroix (arrived at 6:47 p.m.), Community Services Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief Kurt Fertig, and Treasurer Sharri Oyler (left at 6:50 p.m.).

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Holmgren and the Pledge of Allegiance was led by Councilmember Archibald.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Declaration of Conflict of Interest: None.

4. Approval of Agenda:

Motion by Councilmember Holmgren to approve the agenda of April 6, 2021. Motion seconded by Councilmember Vance. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

5. Approval of minutes – March 16, 2021

Motion by Councilmember Archibald to approve the minutes of March 16, 2021. Motion seconded by Councilmember Seamons. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

6. Public comments: There were no public comments.

7. Employee Years of Service

a. Sid Miller, Public Works – 30 Years

Mayor Fridal thanked him for his service to the City.

8. Proclamations

a. Arbor Day – April 30, 2021

Mayor Fridal read the proclamation about Arbor Day and its importance.

Motion by Councilmember Holmgren to proclaim April 30, 2021 as Arbor Day. Motion seconded by Councilmember Rohde. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

9. City Council Business

a. Discussion and consideration of approving February Financial Statements

Motion by Councilmember Vance to approve the February Financial Statements. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving February Warrant Register

Motion by Councilmember Archibald to approve the February Warrant Register. Motion seconded by Councilmember Seamons. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

c. Update on the $4.4 million water revenue bonds Series 2021 for the construction of Tremonton City Corporation Secondary Water System Projects – Service Area 2, 4, & 5

Manager Warnke provided an update on the bonds. He said when the Council adopted the resolution you also created a committee to finalize the bonds. That committee looked at JP Morgan Chase who had a real competitive bid with a few options. One was a 15-year loan that could not be paid off early, but yielded the lowest interest rate. The committee felt it was the most favorable and likely scenario for the City. That bid had a deadline in which the sub-committee needed to provide a response. They could only hold it for two days due to the variability on the interest rates. We closed on the bonds last Friday and have the $4.4 million in the bank.

d. Discussion and consideration of awarding the Tremonton City Corporation Secondary Water System Projects – Service Area 2, 4, & 5

Director Fulgham said on March 2 we opened the bids and presented that information to the City Council. There are three schedules, which are Service Areas 5, 4, and 2. The engineer’s estimate was $4.6 million and Rupp’s bid was $3.78 million. After reviewing the other bids, he said Rupp’s is the qualified low bidder. My recommendation is to award the bid to Rupp’s Trucking. They would start around May 1 and the pump station will be done next fall. This gives them until May of next year to get the piping all in. Next June that system will be up and running. He further reviewed the service areas with the Council.

Motion by Councilmember Rohde to accept this bid and give it to Rupp’s Trucking. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of approving utility billing write-off’s for non-collectible accounts

Treasurer Oyler said some of these should have been done last year, but due to COVID, we could not. We would like to get them off the books and will do more in June. Councilmember Archibald asked if these go to small claims court. Treasurer Oyler said if they are here then yes, but most of them have left.

Motion by Councilmember Holmgren to approve the utility bill write-off for non-collectible accounts. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of adopting Ordinance No. 21-04 amending Title 10. Fire, Health, Safety and Welfare, Chapter 10-500 Application and Approval Process for Special Events in the Revised Ordinances of Tremonton City clarifying the definition of a Major Special Event

Director Christensen said Manager Warnke and I were reviewing the special events permit that was just passed and events are split into minor and major events. We needed a little clarification on where these events could happen so we adjusted it to say as any event within Tremonton City limits. The fairgrounds, health department, and City special events are exempt. The Mugs and Bananas event is all over the City. It is a big event that affects the community. My desk can approve minor events while major events have to be run by the Council to make you aware and to gain approval.

Motion by Councilmember Rohde to approve the ordinance as it has been outlined. Motion seconded by Councilmember Seamons. Roll Call Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

g. Discussion and consideration of approving a Major Special Event Permit for Bruce Jeppesen’s “Mugs and Bananas Drag Night” held on Saturday, June 5, 2021

Director Christensen said this is a major special event that includes us closing off streets with a heavy presence of our police. We had an hour and a half discussion with Bruce last night and most of the event we are comfortable with. However, the burnout pit is where we feel safety is an issue. Chief Fertig and I have discussed having extra cement barriers to lengthen the pit and keep people away from those with help from the fire department or other volunteers. We would close off 200 West. Chief Fertig said my concern is on safety with the pit. Last year hundreds of people were directly in front of that and it was a nightmare. Director Christensen has put together a great plan. I will never be comfortable with this part, but I am much more comfortable with what we have put together.

Motion by Councilmember Vance to allow this event. Motion seconded by Councilmember Holmgren. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

10. Discussion Items

a. Discussion of the establishment of a Tremonton Economic Development Committee

Mayor Fridal said most of us agree economic develop is important. We could put a committee together that would involve members of the City Council, as well as others throughout the County to get them involved. Councilmember Rohde said we should have that be the responsibility of one of the City Councilmembers. That way a lot of things could funnel through them. Mayor Fridal said it is important for the future of Tremonton. Let me know who is interested and we will continue this discussion at our next meeting. We need those who have a passion for it, but also who will do what is good for Tremonton. Councilmember Vance said we need to define this committee a bit. Councilmember Archibald said I think it has a lot to do with promoting and defending the City. We need someone who has strong feelings about the future of Tremonton and protecting what we have with a desire to go forward. Councilmember Holmgren said a lot of it has to do with having a vision for where we are going. Manager Warnke said we recently completed an Economic Development Plan so that might be a good place to start. I will send that out to everyone.

11. Calendar Items and Previous Assignment

a. Review of calendar

The Council was reminded about their dinner in St. George for the Utah League of Cities and Towns event on the 24th with the Brigham City Council. Manager Warnke said there would be an open house on Thursday at Crump Reese and you are all welcome to stop by. The City has a table at the banquet for the Chamber of Commerce dinner with eight seats available. Tremonton continues to catch the attention of developers. There has been discussion about the commercial piece next to the Maverik (12 acres) being developed. There are a lot of great things happening in Tremonton. Our Land Use Plan is moving forward and will be to the Planning Commission for adoption before the end of the year. The Council of Governments has reviewed our application extension of BR Mountain Road and approved that application to be considered by the County Commission. We anticipate that project will move forward.

b. Review of past assignment: None.

12. Reports & Comments:

a. City Manager Reports and Comments

1. Update on Impact Fee Facilities Plan and Impact Fee Analysis

b. Development Review Committee Report and Comments

Manager Warnke said we are trying to track how many building permits we have issued. That is when we reserve the capacity for water and sewer. This year in the first three months we have issued 314 permits. Engineer Breinholt is working on impact fees so he can give an update there. He will revisit where we are with those building permits and capacity.

c. City Department Head Reports and Comments: None.

d. Council Reports and Comments

Councilmember Holmgren said we got trees ordered for the cemetery and we have flowers ordered for Main Street. The Youth City Council will help with that.

Councilmember Rohde thanked Director Fulgham for adding lanes on 400 West. As a group they discussed some other problematic areas and potential solutions.

Mayor Fridal said our fire fighters sacrifice a huge amount of their lives for Tremonton. It would be nice to have some kind of recognition for them. Maybe a bell sculpture by Doug Adams to remember those who have served so diligently.

13. CLOSED SESSIONS: No closed session held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or systems

14. Adjournment.

Motion by Councilmember Holmgren to adjourn the meeting. Motion seconded by Councilmember Archibald. Vote: Councilmember Archibald – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Seamons – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:04 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 4th day of May, 2021.

 

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

Manager Warnke would email the Economic Development Plan for the Council to review. Councilmembers will come up with ideas for their economic development discussion at the next meeting.