TREMONTON CITY CORPORATION
DEVELOPMENT REVIEW COMMITTEE
APRIL 27, 2022

Members Present:
Steve Bench, Chairman/Zoning Administrator
Chris Breinholt, City Engineer—excused
Marc Christensen, Assistant City Manager—excused
Paul Fulgham, Public Works Director
Shawn Warnke, City Manager
Cynthia Nelson, Deputy Recorder

Chairman Bench called the Development Review Committee Meeting to order at 9:05 a.m. The meeting was held April 27, 2022 in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Chairman Bench, Director Fulgham, Manager Warnke, and Deputy Recorder Nelson were in attendance. Engineer Breinholt and Assistant City Manager Christensen were excused.

1. Approval of agenda:

Motion by Director Fulgham to approve the April 27, 2022 agenda. Motion seconded by Chairman Bench. Vote: Chairman Bench – aye, Assistant City Manager Christensen – absent, Engineer Breinholt – absent, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

2. Approval of minutes—March 9, 2022 & March 23, 2022

Motion by Director Fulgham to approve the minutes stated above. Motion seconded by Manager Warnke. Vote: Chairman Bench – aye, Assistant City Manager Christensen – absent, Engineer Breinholt – absent, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

3. New Business:

a. Discussion on finalizing the on-site location at the Mathison Apartments for the 600 West access – Micah Capener, Bracken Atkinson, and Jayden Smith

Mr. Atkinson said our sidewalk is about three feet off. There is some slope and it will have to taper, but we will try to get as low as we can. When we have that timeline and budget, we will get that to you so you can give the resident a notification. They can park in our parking lot if needed so they are not trapped in. I have an update on the fence. I am staking it today with a five-foot offset on the north side and will see where the property line is. We contracted the fence out, which is stained concrete. We need the City to coordinate some notifications about that fence being put in. If residents along there have a fence on the property line they will have to move it. If they want their side stained, I just need the room and time. Manager Warnke said we could send a mailing out. Mr. Capener would also help with the necessary conversations since he owns some of these units and knows who owns the others.

Manager Warnke mentioned frontage improvements on one of the properties and adding a piece of the concrete there, too. Mr. Atkinson said I think there is a wooden fence there. Manager Warnke said this resident was concerned about it and was hoping there would be a fence. Mr. Atkinson said we can check it out. I might have to deal with that tree and infrastructure with the power pole. We can do that, but we need to make sure it is surveyed and will work.

Mr. Atkinson said the third thing is where our second access would be. According to the agreement Mr. Capener has until 2027 to give it to us, but we are looking at that now so we can get our access to the property line. That will be in the garage section. They read through what had been previous contemplated with that and making sure it flows. Director Fulgham mentioned utilities. This one down 400 West was to get us by until the road comes in and then you would stub that out. This is still only feeding one way into the complex. Feeding that two ways is key to keeping fire flow in there. Mr. Capener said we need to see how that overlays into the project.

Manager Warnke said the plan is to make this the main access in and have people go to the light with all the concerns at 400 West. We left this open ended so we knew where to put it. The garages are problematic. Mr. Atkinson said they are not problematic on a private drive. They have to go through a complex to get to Main Street so you are insinuating natural flow. The clubhouse and amenities were designed to be on 400 West because there was not going to be a straight shot access to the light when we designed this. Manager Warnke said the agreement references the fact that we knew it was and it is very specific about the fact that it is not a drive isle. It is supposed to function as delineated travel lanes and be unincumbered. This is why we are talking and why we want to finalize it. There are two entrances, but we want to move people to Main Street via the traffic light. Mr. Atkinson said I can change that, but there are costs in engineering changes, this is already created out. We have the two access points so there is no reason to redesign the project if it will work either way. That in a private project with drive isles, I am not sure how that affects the City in any capacity. Manager Warnke said it impacts 400 West. We approved that based upon working this out. That is why it is in the agreement. My understanding of this whole facility is that we are trying to move and create a stop light at 600 West. The City has participated to help mitigate the issues. This is a critical part and we want people to go that direction. It reduces conflict.

Mr. Atkinson mentioned the potential for an access gate here for residents. Director Fulgham said that was not part of our agreement. We discussed moving people to that light. A gate would keep out some of your residents if they do not have their key every time. The Committee agreed they would need to review the plan and design to see how it could work. Manager Warnke said we want to make sure people in your project can get through and use the light rather than 400 West. There is a lot of density here—essentially a whole town that is sitting on 15 acres. We explained at the beginning that this needs to function. I am talking about design intervention and removing the conflicts that occur or discourage people. It needs to be an access so people naturally flow. Mr. Atkinson said it will. I do not see the same thing you do based on my experience. Having the garages or not will not inhibit people from coming through there. Chairman Bench clarified that there should not be any garages or parking from this point on. It is just an access point. Manager Warnke said I feel this is so important to the City. I just do not want it to be side friction, I want it to feel like a primary entrance. Mr. Atkinson said he would work with Mr. Capener to finalize this with his Master Plan for the area.

Manager Warnke said this has to function, too. We rely on Engineer Breinholt to help with the widths. It would be to your benefit to have a conversation with him before you design. Mr. Atkinson said give us a couple weeks to work on this. I would like to keep moving. Manager Warnke said I prioritize the access to distribute people. I am concerned about the gate because that is another conflict that impedes people. Mr. Atkinson said a gate is not intended, but there could be reasons for it in the future. We will work on this access point so you are comfortable with it.

Mr. Atkinson said we have walkways through the whole project so children can find a way safely through this. There is a sidewalk to our property line that the City can pick up. I am okay with it being four to five feet wide, but I do not think six is needed. Manager Warnke asked about the Tremonton/Garland drainage lines and the easement for that. Mr. Atkinson said there is a big pipe going down this property line. It was deep and goes all the way through. They were good to work with, but are protective of their easement (40-50 feet wide) so we will be respectful of that. We have been successful in working that out.

b. Preliminary review for subdivision at 800 N 2300 W – Mike Alvord with Mac Builders

Chairman Bench said I am not sure how conducive they will be for basements. Mr. Alvord said we will have to be pretty shallow since the water table is high. If we do have basements, they will be partial and real shallow, more of a walkout. Director Fulgham said that is retention, but it is turned to detention on outfall. I have some notes to review. Mr. Alvord said we talked about that maximum of 30 lots on a single entrance. We will exceed that so we will probably still phase it. Director Fulgham said they discussed deeding property to these three homeowners. Mr. Alvord said that is our plan. We will deed it so there are no odd pieces and their property is extended to the road. It is not done yet, but will be. We are rerouting some of the utilities through here too. Chairman Bench said get a plat ready for the Planning Commission so they can see the accesses and existing lots. Manager Warnke asked about vacating an easement with the dedication of the road. Director Fulgham said they will still be used until the roads are built. Tremonton City owns the easement for sewer and secondary water. There are two different ones in the same corridor. Manager Warnke would send over his notes for their review.

Motion by Fulgham to approve this as a preliminary and recommend it to the Planning Commission. Motion seconded by Manager Warnke. Vote: Chairman Bench – aye, Assistant City Manager Christensen – absent, Engineer Breinholt – absent, Director Fulgham – aye, Manager Warnke – aye. Motion approved.

c. Preliminary discussion of two lot subdivision at 2189 W 1000 N – Lynn Martineau and Ben Johnston

Mr. Martineau said we are getting ready to retire and want to give our kids an opportunity to get into an affordable home. We will downsize into something a little smaller. Manager Warnke said the biggest issue is the sewer. Director Fulgham said we discussed it and they are 600 feet away from that. There is sewer across the street, but it is all private. I suggest we let them deal with the Bear River Health Department and they can decide if they do a septic system. It would cost $40,000 to put a sewer system down that road. Manager Warnke said we made Val Stokes do it and we make everyone do it. Our ordinance is for limited use, but that does not apply here. Director Fulgham said that is not my decision, but I do not see an issue with it if the health department says it is okay. Mr. Stokes was a trucking business not a home. He is dealing with oils and things that go in the ground. Manager Warnke said this one does not concern me, but that is the code and what we require everyone to do.

Mr. Martineau said if we have to pump it and go across the road, I am not sure we will get the needed depth. Mr. Johnston said it is shallow, only about five feet. They discussed the different distances from the lines in 2300 West and 2000 West and what would be required in those situations. Chairman Bench suggested he have a conversation with Mr. Stokes to see if he would allow him to hook to his private sewer main across the street. Director Fulgham said no matter where you connect you will have to pump the sewer to make it work. The easiest thing is to talk to Mr. Stokes. That will be the least expensive option. Mr. Martineau said could we move ahead with septic if Mr. Stokes says no? If he says yes, what changes do we have to make to move forward? We need to work on a lender so we can keep our interest rate. We are locked in on financing at 2.5% lower than the current rate. Chairman Bench said we just cannot record or issue a building permit until the sewer is in place. As long as we have the sewer down, we can get to the building permit. Manager Warnke said we could write something in the development agreement or approve it by saying the requirement is to connect to sewer. When there are more than two though they cannot have common laterals or they require an HOA. Mr. Martineau said so then that kicks me out of using Mr. Stokes. I still want to push for septic. It is cheaper, easier, faster, and it makes more common sense. It is better all the way around for us and the City. The Committee will get them on the Planning Commission’s agenda for May 10 and then back to this body on May 11, potentially for the final approval.

d. Walk-ins: There were no walk-ins.

4. Comments/Reports: None.

5. Public comments: No public comments.

6. Adjournment:

Motion by Director Fulgham to adjourn the meeting. Motion seconded by consensus of the Committee. The meeting adjourned at 11:50 a.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes of the Development Review Committee Meeting held on the above referenced date. Minutes prepared by Jessica Tanner.

Dated this 15th day of June, 2022

_____________________________
Linsey Nessen, City Recorder

*Utah Code 52-4-202, (6) allows for a topic to be raised by the public and discussed by the public body even though it was not included in the agenda or advance public notice given; however, no final action will be taken.