City Council Minutes 7-19-16

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING
July 19, 2016

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese – excused
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, Acting City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the July 19, 2016 City Council Workshop to order at 6:06 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Rohde, and Vance, City Manager Shawn Warnke, and Acting City Recorder Linsey Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Reese was excused.

1. Review of agenda items on the 7:00 p.m. Council Meeting:

Mayor Fridal welcomed Jessica Tanner from The Leader and thanked her for coming.

The Council reviewed the July 19, 2016 Agenda with the following items being discussed in more detail:

Res. No. 16-37 Land Acquisition. Manager Warnke said the City is using $150K of programmed CMAQ (Congestion, Mitigation, and Air Quality) funding for construction of a right turn lane by Archibald Properties LLC at the intersection of Iowa String and Main Street. The City will petition Box Elder County for Corridor Preservation Funds to fund the purchase of the land from Archibald Properties LLC. The City is petitioning the County for acquiring the whole right of way but phase in the construction of a dedicated right turn lane. The first phase of construction of the dedicated turn lane will be 115 feet to the edge of an existing shed. Archibald Properties LLC will continue to use the shed until the next phase of construction. If Box Elder County requires rent for use of the shed, the funds would go to the Corridor Preservation Fund.

The corner of Iowa String and Main Street has a ditch and head gate that would need to be reconstructed. The land acquisition would go from the intersection down across from Members First Credit Union for a total of 2,600 square feet. The environmental clearance must be complete to determine if there are any underground tanks on the property that the City is looking to acquire. The City will get an appraisal, get the environmental work complete, and do survey work to subdivide the property. The City can opt out of the Agreement with the Archibalds if funding does not come through or the land is found unsuitable for a turn lane. The State records show there were tanks located on the property in the early 1900’s.

The second phase of construction will come based on traffic volumes and demand for a longer right turn lane. The State likes this improvement as a CMAQ project as it will keep traffic moving and reduce air pollution with idling. The project will include curb and gutter and rectify drainage issues. The build out will include a sidewalk.

Res. No. 16-38 – Easement with Rocky Mountain Power. The City has been acquiring property for a trail system that will go through the City. This resolution will allow the City to acquire an easement from Rocky Mountain Power (RMP). Rocky Mountain Power requires there be no interruptions with their facilities. The trail must be built within five (5) years. The original timeframe was one (1) year but at the City’s request RMP has extended the timeframe to five (5) years.. The cost of the easement is anticipated to be $5K which equates to $7,500 per acre. The City must submit construction plans to Rocky Mountain Power for approval.

The City does not exact recreation improvements through the subdivision process but it does through Impact Fees. The trail corridor is being purchased through Impact Fees.

Res. No. 16-36 Country Lane Subdivision Agreement. The special conditions of this development agreement include a fee in lieu for chip seal and $3,000 for street lights. The City will participate in some off-site improvements in conjunction with the development. The City will put in a sidewalk on the south and north to tie it together. There is an existing waterway that will be removed and piped under the street to clean up the intersection. The City will pay for 80% of the waterway because it is mainly a City issue and the developer will pay 20%. There is no infrastructure for secondary water at this location.

Res. No. 16-39 and 16-40 – City Days activities. Town and Country Shows will have carnival rides during City Days and Luvn2Jump will have inflatables. The City requires the businesses to provide a certificate of liability with the City listed as an additional insured.

Transportation Corridor Preservation Fund. City Engineer Breinholt put together a request for proposal. Part of the scope of work may not be eligible for funding by the Corridor Preservation Fund as the revenue source is derived from the motor vehicle tax. As such the funds are restricted to vehicle type improvements. The bicycle and pedestrian parts may need to be removed or paid with City funds. A traffic engineer will evaluate alignments, corridors, find traffic volumes, and create models to verify appropriate corridor widths, etc.

Tiered water rates. The City currently has a one tier rate with a base rate of $13.70 for 12,800 gallons. Anything above that is billed at $1.13 for each 1,000 gallon units. An average for summer water usage is 40-60K gallons per month.

If there is a larger revenue stream, the City will build water tanks and water source development (culinary or secondary). Extra revenue could be used for additional secondary water.

City rates needs to be adjusted. They have not increased in 13-14 years. Equipment, material, and power costs have gone up. A tiered rate may not have a big increase in the winter but would go up during summer usage based on the amount of water used. Water usage at City property has been decreased. There is a park strip from Sinclair to Fridal Heights that could be changed to xeriscape or rock to preserve water. The City is committed to water conservation. The cemetery uses water from the underdrain system. If that water is not used, it goes to the Malad River.

The Water Fund has struggled and needs additional revenue. Some cities use a two tier for winter and a four tier in the summer and others use secondary water that belongs to another entity. There are many options.

The City may want to consider a different calculation for industries based on outdoor water usage. Some industries use the majority for production and FDA (Food and Drug Administration) regulations and very little for outdoor water.

The idea of a conservation rate is to make people think about water usage and conserve water. Based on past Capital Facilities Plan, the City will need to have additional water sources by 2018. The goal was to get more wells but it hasn’t happened. The Cedar Ridge well does not produce the expected water and the well has not been approved by the Division of Water Rights. The Council will continue this discussion as it is critical. The City would like to look at ways to reuse the 1.5 million gallons that come from the Wastewater Treatment Plant.

2. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms

This item was not discussed at this time due to time restraints.

The meeting adjourned at 6:55 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the July 19, 2016 City Council Meeting to order at 7:03 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Rohde, and Vance, City Manager Shawn Warnke, and Acting City Recorder Linsey Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Reese was excused.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Vance and the Pledge of Allegiance was led by Councilmember Holmgren.

2. Introduction of guests:

Mayor Fridal thanked Kevin Christensen from Bear River Health Department and Jessica Tanner from The Leader.

3. Approval of Agenda:

Mayor Fridal asked if there were any changes or corrections to the Agenda. No comments were made.

Motion by Councilmember Holmgren to adopt the agenda for tonight. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

4. Approval of minutes – July 5, 2016:

Mayor Fridal asked if there were any changes to the minutes. There were no comments.

Motion by Councilmember Vance to approve the minutes from last meeting. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes:

There were no public comments.

6. New Council Business:

a. Discussion and consideration of approving Resolution No. 16-37 adopting a Land Acquisition Agreement between Tremonton City and Archibald Properties LLC for the purpose of acquiring right-of-way width for the south leg of the signalized intersection of Iowa String and Main Street

There may need to be some leeway in changing the terms as a result of the final negotiation with Archibald Properties LLC.

Motion by Councilmember Rohde to approve Resolution No. 16-37. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of approving Resolution No. 16-38 approving a Public Recreation Easement Agreement granted by Rocky Mountain Power to Tremonton City for a trail system

The hope is that Rocky Mountain Power will offer an extension if the trail is not complete within the five (5) year time frame. The City is currently working on acquiring the property for the trail system and it could be a long term process. The trail will probably be asphalt but the trail in the river bottoms will be gravel that will pack and make a nice base. The priority now is to acquire a corridor for the trail system.

Motion by Councilmember Holmgren to approve Resolution No. 16-38 and approve the Recreation Easement Agreement entered by Rocky Mountain Power. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of approving Resolution No. 16-36 adopting the Country Lane Subdivision Development Agreement

This item was discussed in the Workshop.

Motion by Councilmember Doutre to approve Resolution No. 16-36. Motion seconded by Councilmember Vance. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 16-39 approving an agreement with Town and Country Shows for amusement activities for Tremonton City Days

This is a new vendor that is paying the City 10% of the ticket sales. They will set up a carnival. They have been asked to include the City as an additional insured. It will be set up at Jeannie Stevens Park by the ball games. The inflatable toys will be at Shuman Park.

Motion by Councilmember Vance to adopt Resolution No. 16-39 approving an agreement with Town and Country and Shawn will follow up with correct coverages and if he feels good about it he can go ahead and enact the contract. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 16-40 approving an agreement with Luvn2Jump Inflatables for Tremonton City Days

Motion by Councilmember Doutre to adopt Resolution No. 16-40 and approve that agreement. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of approving submission of applications to the Box Elder County Local Transportation Corridor Preservation Fund for the funding of: 1) acquiring right-of-way width for south leg of the signalized intersection of Iowa String and Main Street; and 2) transportation planning

This item was discussed in the Workshop.

Motion by Councilmember Rohde to go ahead and go for it. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

g. Discussion of a tiered water rate for Tremonton City and possible preliminary water rate structures as calculated by the Public Works Director

Director Fulgham will bring more options to the next City Council meeting. This is an important topic.

7. Comments:

a. City Manager Reports

Manager Warnke said the Certificate of Liability for Town and Country and Luvn2Jump have a $1M and $2M for the aggregate. If someone sues the City and not the company, the insurance would not cover the City but it is not likely.

Councilmember Vance thanked Director Fulgham for his work on providing the Council with the information regarding water rates.

1. Starting the public notice requirements associated with adopting an Impact Fee Analysis

The Impact Fee Analysis included Garland in the equation. It was proposed go back and recalculate the Impact Fee Plan and Analysis since Garland City is building their own Wastewater Treatment Plant. It will cost an additional $11,500.

The City sold seven (7) tickets for the 1953 Ford Customline last night at the dutch oven dinner. The suggested donation is $20 and Director Christensen wondered if the price should be lowered. People commented to Director Christensen that they would purchase tickets if they were $5-10 but not $20. The Council will start selling tickets.

b. City Department Head Reports

1. New format of minutes- Linsey Nessen, Acting City Recorder

This item was not discussed.

c. Council Reports

Councilmember Rohde asked Director Fulgham what the goals are for the water conservation. Director Fulgham said if the City could reduce water usage by 10% it would be a good starting goal. The Council discussed they need to be at North Park at 7:30 a.m. to help with the breakfast. The Council noted they could take turns selling tickets for the 1953 Ford Customline on Saturday. It was noted it would be good to have the car set up at the truck pull.

Councilmember Holmgren thanked Director Fulgham for his work putting together the different options for water rates and tiers. It provided good insight.

Motion by Councilmember Doutre to move into Closed Session. Motion seconded by Councilmember Vance. Roll Call Vote: Vote: Councilmember Vance – aye, Councilmember Doutre – aye, Councilmember Rohde – aye, and Councilmember Holmgren – aye. Motion approved.

The Council moved into closed session at 7:37 p.m.

CLOSED SESSION:

Motion by Councilmember Vance to return to Open Session. Motion seconded by Councilmember Holmgren. Motion approved by consensus of the Council.

The Council returned to open session at 7:51 p.m.

8. Adjournment.

Motion by Councilmember Doutre to adjourn the meeting. Meeting adjourned by consensus of the Council. Motion approved.

The meeting adjourned at 7:52 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Cynthia Nelson.

Dated this 2nd day of August, 2016.

Linsey Nessen, Acting City Recorder

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