City Council Minutes 9-5-17

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

SEPTEMBER 5, 2017

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese—excused
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the September 5, 2017 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Jeff Reese was excused.

1. Presentation:

a. Regarding a scope of work for the creation of an economic development plan for Tremonton City – Susie Becker, Vice President of Zions Bank Public Finance

Manager Warnke said he and Mayor Fridal met with Becca Haynie, a representative from EDC Utah (Economic Development Corporation), who helps with recruitment and matching potential industries with cities. The City has not seen a lot of Request For Information (RFI) for industries or businesses that are trying to locate and expand. In the past, the City would contact EDC Utah, who would then send out an RFI, submitting a request for the City’s sites, but there is a new model site selector where these industries and businesses are doing that research on their own and have predetermined areas to explore. Ms. Tingey suggested the City have a plan in place to recruit and be more visible to these industries. Manager Warnke said EDC Utah can help the City to a degree as far as economic development plans, but not to the extent Zions can.

Manager Warnke has talked to Wendy English with the Small Business Resource Center about the need and desire to do an Economic Development Plan. In talking to Ms. English, Manager Warnke discovered the timing was right and the resources lined up that they could make a $4,500 contribution to Tremonton’s efforts, which requires a one to one match with a plan equaling $9,000. Manager Warnke then reached out to a few different companies and got initial bids. In the end, Zions is in the best position and can deliver the best product. Zions has worked with Tremonton in the past on the Impact Fee Facility Analysis and they know the City well.

Ms. Susie Becker presented, stating that the plan can be flexible—they simply put it together quickly so they could continue to pursue grants. She explained that every city is unique and needs to find out their particular needs. Zions will be looking at a three legged stool—there needs to be a good property and sales tax base and good employment—they seem to feed off each other and there needs to be a good balance. The community needs to be an attractive and prosperous place that people want to come.

Councilmember Vance asked if suggestions for downtown Tremonton would be part of the study. Ms. Becker said yes, the current outline has major tools, and they will come up with goal and strategies. One of their basic tools is a Retail Leakage Analysis, which will help them determine what percentage people shop out of town for different resources and how to fix that problem by offering more options locally. As the City looks at those amounts and potential growth, they can determine what could be supported, which gives them information for local businesses to expand or to bring new businesses in.

Ms. Becker said they also look at things from a developer’s point of view, such as potential construction costs—would it be feasible, are the rents high enough to make good value with some profit for a developer and what are the potential risks. They could determine what the market would support on its own and what was needed to make it viable. They could also come up with tax increment incentives and work together as a community to establish things. The idea is if the City wants something to happen and it is not going to happen on its own, then they need to make it happen. They need to know their resources and possibilities to determine what needs to happen to get these sites shovel ready and how to attract businesses. There are plenty of options on this plan, but the City can pick and choose what they want to pursue.

Ms. Becker then discussed a SWOT Analysis, community surveys and business surveys to get feedback from people who do business here and find out why they do business elsewhere. This helps determine local needs and how competitive Tremonton is compared to other sites. This general approach will obtain a broad look so they can come up with goals and strategies on what to do next. This also determines the City’s weaknesses.

Manager Warnke reminded the Council that the City had not anticipated this opportunity presenting itself as far as the Small Business Resource Center being able to make a contribution so it was not in this year’s budget. If approved, they would need to amend the budget, but the City does have money to fund it.

Mayor Fridal said the City has been highly involved with EDC Utah and met with a representative, who wants to help sell Tremonton. The City would need a plan and if a company is looking in this area, they can show them what Tremonton has to offer. If the City can make the plan look good it gives us a chance, especially with the changing market, and it gives companies something to look at so they can see what Tremonton has to offer. Mayor Friday stated he looks forward to EDC Utah and Zions putting their heads together on this plan to make it something beneficial to the City.

Ms. Becker said they groan at leakage, but a developer sees opportunity on how to capture some of that. She suggested adding quotes into the plan from business owners who have seen good things about working with the City and also asked if the City has a policy in place using tax increment. If so, the City needs to put that out there so developers know it can be an opportunity.

Ms. English said the only caveat the Small Business Resource Center asks with this plan is that it gets followed through with. In the past, they have had plans and hired someone to come up with ideas, but then nothing happens. Whatever the City puts together, and it is something everyone feels comfortable with and are willing to work with, that the City will make it happen instead of putting it on the shelf.

Councilmember Rohde asked if Tremonton has had an economic plan in the past. Manager Warnke said in the City’s General Plan, developed in 2002, there is one chapter on the economy. An individual also put together some basic information, but the City has never had an economic development plan, at least not to the extent this would be. Director Fulgham said he has been with the City for 17 years and the City has not done anything that he knows of as far as a plan.

Councilmember Holmgren said a business that started looking at Tremonton would likely notice it is limited in natural resources, particularly water, and asked how this analysis would deal with that. He added, the City needs to explore ways of how they are going to fix that problem with this analysis. Ms. Becker said that is where a SWOT Analysis would be beneficial. They would also be careful in what businesses they went after and would not select something that would require a significant amount of that resource. The City wants to know what works for them and it is critical to know where we stand.

Ms. Becker said a general plan is very general because it has to last years. This plan funnels right down and is very specific. In the strategy plan there are five major goals and strategies on how to reach those goals with a time frame to make things happen and be funded. This is not just Zions, they coordinate with others who can provide expertise and do a lot of interviews in groups and one-on-one providing hands on experiences, which includes public input.

Councilmember Rohde referenced the previously mentioned three-legged stool and asked what the pillars are that hold up Tremonton and is economic development one of those. If it is, then this is something the City needs to do. The City needs a mission statement and goals and the whole City has to work together as one unit toward that end goal. If the City is projecting that kind of leadership as a Council and Mayor, then as businesses come into town, they will see Tremonton is really organized and knows where it is headed. That would help businesses be more intrigued by our City. Ms. English said family friendly is likely one of the pillars for Tremonton if they want to bring in companies that are family oriented. Once those pillars are determined, Tremonton would develop the community around those particular goals. Picking that core reason, that why and what type of community we want to be is really important in attracting those companies that have the same values as we do. This economic plan is important, but the City has to sustain and prove that with our why. Councilmember Rohde said it is important to set those pillars and use those to drive the City toward our end goal. He then confirmed that the City could pick and choose the parts of the plan deemed important.

Councilmember Doutre asked Ms. Becker what Zions can do for the City that the county, state, Manager Warnke, and other people who are working for the City cannot. Councilmember Doutre asked why the City would give Zions this money and what is Zions difference. Ms. Becker stated the City has great people, there is no doubt about it, but she did not know that employees have the time for a project such as this. Councilmember Doutre said the City has people who have economics as their job. The City had all these people come in and look at the town and give ideas on what it needs to do and helped the City get money. Ms. Becker said these other organizations never write any plans. This will pull it all together and give the City some data behind it. The City will have numbers from industries, for employment, resources to build on and interviews, along with an actual plan. Councilmember Doutre said some of these things are so redundant though. Mayor Fridal stated the City is not winning yet and until we can win, we have to pursue them. Manager Warnke said the City has made some strides. The SDAT looked at economics and retail, but the City still does not have an economic development plan that gives direction. Ms. Becker added that Tremonton is competing with every city in Utah and many of them are being aggressive with plans and goals that help them stand out to businesses. Although some of the things are redundant, the City has never had a concise plan for moving forward. This plan is going to make a difference and we will see strides in Tremonton and Box Elder County.

2. Review of agenda items on the 7:00 p.m. City Council Meeting

Consolidated dispatch services agreement. Manager Warnke said the City is involved in this service now, which is housed at the Box Elder County Sheriff’s Office. All law enforcement agencies in the county participate in this consolidated dispatch center and this is essentially a renewal of the agreement. However, dispatch feels they will need additional funding at some point, but have not been explicit as far as the amount. The center is funded by a tax that consumers pay on their telephone bill, but dispatch feels more is needed. In some ways this is a continuation of what the City has done in the past, but in the future, there will be additional funding needed. As of now, municipalities do not pay for these services, however, Tremonton would want to continue participating in a consolidated dispatch center rather than have their own and would pay if necessary. Each city might be asked to participate and this agreement envisions that, but there is no methodology in place. Manager Warnke said Chief Nance is on the board and this is just renewing the contract with future fees and funds needed to carry it on.

Fiscal assistance agreement for Holmgren Nature Preserve and Trail. Manager Warnke said in the spring, the City Council reviewed and authorized an application that was submitted to Utah State Parks. The application was a total of $183,000, but the City asked for $91,000, which was awarded. This amount does envision community participation, including grading in the upland areas and as much trail creation that could be done through City staff or volunteers. Councilmember Doutre asked what types of things volunteers would do. Manager Warnke said he, along with Mayor Fridal, Councilmember Holmgren, Director Fulgham and Engineer Chris Breinholt would need to put the documents together to create a construction plan and separate the work out. Some of the grubbing could be done with tractors and other equipment. The hillside is more technical and contractors would be needed. Director Fulgham said City staff could do the subgrade work and then bring in professionals for the crushed rock on the trail base. As long as there is not heavy equipment in the area, the City could get volunteers for shovel work.

Councilmember Holmgren asked where they would put the dirt and wanted to ensure they would not ruin what is already in place. Director Fulgham said they would put it in piles and haul some of it out. They would then put a fabric barrier and crushed rock on the fabric. Councilmember Rohde asked if there would be metal on each side of the trail to prevent weeds from growing. He felt something like this was needed to better preserve it. Director Fulgham said there is not metal on the side, but they will need to have a barrier between it.

Manager Warnke said the $91,000 would mostly cover the cost of materials. When Engineer Breinholt did the work, he came up with a higher cost. After having conversations with Mayor Fridal and Councilmember Holmgren, it was decided the City could have in-kind materials. Some contractors will need to be hired to do the work, but $183,000 will go quickly. The City will expend the funds and be reimbursed up to $91,000. Councilmember Holmgren said they would need to establish a rate for volunteers so they could credit that toward the project. Manager Warnke said the trailhead improvements are funded by the same program and they have been keeping track of their hours to go toward the match.

Mayor Fridal said the City needs to come in with a plan and decide what we can do and then hire out the rest. Director Fulgham said the trailhead needs to have no more than an eight to 10% grade so it is not too steep. However, it will not be handicap accessible because of the nature of the trail.

Councilmember Rohde said he talked to Box Elder County Commissioner, Stan Summers, who confirmed the County has purchased a trail machine, which Tremonton could use.

Manager Warnke reminded the Council that the funding sources they have gone after do not allow for the landscaping on top, near the trailhead. They have a quarter acre lot adjacent to the trailhead and they will need funding for that. The area would mostly be grass with some plants and trees. The restroom has been funded and is being constructed by City staff. The Parks and Recreation Department will likely install the sprinklers. Councilmember Rohde said once there is a plan in place, the City could see how scouts and other groups could contribute.

This council did not go into closed session at this time

3. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation

The meeting adjourned at 6:54 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the September 5, 2017 City Council Meeting to order at 7:02 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Councilmember Reese was excused.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Doutre and the Pledge of Allegiance was led by Councilmember Rohde.

2. Introduction of guests:

The mayor welcomed those in attendance.

3. Approval of Agenda:

Motion by Councilmember Doutre to approve the agenda of September 5, 2017. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

4. Approval of minutes – August 15, 2017

Motion by Councilmember Rohde to approve the minutes of August 15, 2017. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes.

There were no public comments.

6. Employee Years of Service Award:

a. Jim Hess, Emergency Management Coordinator – 10 years

Coordinator Hess was not in attendance, but the Council recognized him for his efforts.

7. Proclamation:

a. Proclamation Declaring September 2017 as Opioid Prescription Abuse Awareness Month – Chad Hunt and Lori Weston, IHC

Mr. Chad Hunt submitted a proclamation to the City requesting September as Opioid Prescription Abuse Awareness Month in Tremonton. He stated there are 7,000 opioid prescriptions filled in the state of Utah every day. There were 6,500 prescriptions, which equates to about 400,000 pills, prescribed by the Bear River Valley Hospital and Bear River Clinic between 2015 and 2017. A lot of opioid pills are being prescribed and they are trying to draw awareness to that. At the hospital, they have showcased a chandelier made of pill bottles to illustrate the 7,000 opioid prescriptions, which gives people a new perspective of how big of an issue Utah has with opioid abuse. With the help of the Bear River Health Department, the Utah Department of Health determined that Box Elder County ranks in the top 10 in the state for opioid related deaths. It is an issue and they hope the City approves this proclamation to help bring more awareness to a problem that exists in our community. The State of Utah is the top four for opioid prescription abuse in the country. Councilmember Doutre said those statistics are shocking. Mr. Hunt added that their message focuses on a three-prong approach: Speak Out, Opt Out and Throw Out. Speak Out means talking to your doctor and discussing the risk of addiction. Opt Out means to look for alternatives and use them wherever possible, while Throw Out encourages people to get rid of unused prescriptions though appropriate methods. For Tremonton, that would be through secure drop boxes at the Police Department. Ms. Weston added, it is a big problem in the community and they are trying to get on top of it and educate the public to keep people healthy and safe.

Motion by Councilmember Rohde to declare September as Opioid Prescription Awareness Month and allow the mayor to sign the proclamation. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

8. Council Business:

a. Discussion and consideration of adopting Resolution No. 17-37 Professional Service Agreement between Tremonton City and Zion’s Bank Public Finance, Inc. for the creation of an economic development plan for Tremonton City

Councilmember Rohde said he likes the idea and is finding himself more in favor of it because the City needs to have some sort of direction in where we are going. If they are the people who can give us the most expertise to get us there, then he is good with that.

Councilmember Vance said he is concerned about the price and fees and what things Zions is actually going to do and asked if the City passes this tonight, if that means we are fail swooping all of those things or will someone pick and choose what needs to be done. Manager Warnke that is what is on the agenda. This opportunity presented itself and the City had to move a little quickly to secure this contribution partnership. The idea is to create a scope of work and bring it forward to the Council, so now is the time to do that. Mayor Fridal asked if anyone had issues with any of the items on the list. Councilmember Doutre said she had already voiced her opinions and will be voting against it.

Councilmember Rohde said the City had more money at the end of the fiscal year than they had budgeted and wondered how much. Manager Warnke said it was about $950,000. There are additional expenses and that number will shrink a bit based on approvals and tying things up for the fiscal year. The City had a good year and did a good job with expenses.

Councilmember Vance asked what the total cost for this agreement would be. Manager Warnke said $17,400, but the City’s portion will be $12,000.

Motion by Councilmember Holmgren to adopt the resolution and approve a professional service agreement between Tremonton City and Zions Public Finance as stated. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – no, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of adopting Resolution No. 17-46 approving a cooperative agreement providing for consolidated dispatch service in Box Elder County

Motion by Councilmember Doutre to adopt Resolution 17-46. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Resolution No. 17-47 approving a fiscal assistance agreement with the Utah Division of Parks and Recreation Non-Motorized Trail Matching Fund Program for the development of a trail located at the Holmgren Nature Preserve & Trail (located in the vicinity of 300 North and 700 East)

Manager Warnke said in the spring the City Council moved forward and submitted an application. This is the agreement that accompanies the award. Councilmember Rohde asked if this resolution did not pass, if the City would still move forward with the walking trail because that portion has already been approved, and clarified this is just additional funding. Manager Warnke said the City has already funded the trailhead portion, including the restrooms and parking lot on top with the exception of landscaping. The City does not have funding for the trail. This agreement would recognize the grant award of $91,000 and the City has two years to make those improvements (September 2019). The engineer’s estimate of $183,000 envisions a lot of volunteer participation and some contract work to complete the one-mile loop made of crushed aggregate.

Councilmember Vance said based on the fact that the City is so far into this project, he will second it. Because of the $91,000, it needs to be completed and then evaluate how much it is used before continuing on. Councilmember Rohde said he likes the logic of seeing how much it is used before spending more money. Manager Warnke said this agreement will create the loop and the City can monitor its usage. Councilmember Holmgren declared a conflict of interest, but still voted in favor of it.

Motion by Councilmember Rohde to adopt the resolution as outlined. Motion seconded by Councilmember Vance. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 17-48 reaffirming, amending, and enacting new fees and fines in a schedule entitled Tremonton City Consolidated Fees and Fines Schedule, including but not limited to, amendments to rental fees for the Senior Center and ambulance fees

Manager Warnke said the Senior Center felt a $100 rental fee was justified on the weekends because they have overtime associated with renting it out. The amount it pretty reasonable and would not discourage people from renting at that price point. Councilmember Vance echoed his response.

Treasurer Oyler talked about the reduction of ambulance fees from 80% to 60% when the ambulance transports patients from Bear River Valley Hospital to another hospital for testing and then back to Bear River Valley Hospital. The City then bills Bear River Valley Hospital, who has agreed to pay for that service since they are not able to do the testing at their location. Treasurer Oyler suggested charging 60% instead of 80% because it seems steep and they want to help the hospital. Councilmember Rohde declared a conflict of interest and abstained from voting.

Motion by Councilmember Vance to adopt the resolution amending and enacting new fees and fines. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 17-49 approving mobile home park utility services billing and collection agreement between Tremonton City and Carl A. Liljenstolpe for Town & Country Estate Mobile Home Park and Aspen Grove RV Park

Director Fulgham said a new agreement has been drafted because the original agreement, which took place in February 2001, does not help with the City’s water conservation efforts. The new tiered rate has been established, but the City has had no incentives or options to get the park to follow that rate. This agreement will allow them to meter each individual mobile home. If this is approved, the City will purchase the meters and pay a third party to install them. Looking at the data, residents in the park use a lot of water, especially in the winter to keep their pipes from freezing. The issue has always been how the City collects on non-payers, but this will put the burden on the mobile home park to collect and disconnect those who do not pay and then to reinstall the service. If they do not pay, the park will pay all fees associated with disconnecting the utility. The City will bill for water, sewer, storm drain and sewer collection. The only thing the City will not charge for is garbage pickup, which will be done by the office of the park.

Councilmember Doutre said this sounds like a really good thing for all parties. Director Fulgham said it is not the best scenario, but is the best one they could come up with, adding that Manager Warnke has done a great job of getting this negotiated.

Councilmember Doutre asked how long it would take to have this paid back. Director Fulgham said four years if they do not curtail their water use. The City’s hope is that they will conserve, but that would push the payback out longer. The City is budgeting $60,000 for the total cost, but it will probably be in the $50,000 range. The money will come from the water utility fund. The meters will cost about $23,000 and the rest will cover the third party installation, which will be a local plumber, who will be a contractor for the park and the City will have no liability. That is the beauty of the City not touching it, said Director Fulgham, the City will just provide the meters and read them.

Motion by Councilmember Vance to adopt the resolution. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of awarding the Meadow Park Basketball Court Project

Director Christensen said they sent out RFP’s for post tension concrete basketball courts and got one back for $70,400 from Tennis and Track Company, who has done 12 of these courts for Larry H. Miller. They know Larry H Miller’s standards and have the logos, it will be a great court. The City had budgeted $60,000 so additional money will need to be pulled from other funds, including the Parks and Recreation Fund and the Capital Vehicle Fund. Manager Warnke said it will be shown as an inter-fund loan for documentation because this is an impact fee eligible project.

Construction will start this fall; pouring the concrete and setting the standards. It will be painted in the spring and a court opening party will be held with members of the Utah Jazz. Councilmember Doutre said she loves that this in the south end of town.

Councilmember Rohde asked if there have been any donations. Director Christensen said they have received a $25,000 grant from the Utah Jazz bringing the City’s portion closer to $45,000. He then asked how often the court would need to be resurfaced. Director Christensen said they did the tennis courts in 2013 and they still look really nice—maybe eight to 10 years. However, these courts will not have cracks—it is all poured in one piece with post tension concrete. They lay steel cables in the concrete and machine jack the cables tight, which will keep it from cracking and moving.

The Council also asked if vandalism is a problem in the area. Director Christensen said they have had lots, but they would like to add security cameras for an additional $2,000. They hope people will be respectful. Councilmember Rohde asked if they have seen a reduction in vandalism with security cameras at other parks and Director Christensen said yes.

Councilmember Vance asked if anyone will be able to use the courts and if they will hold competitions. Director Christensen said they can have spring and fall leagues, but it will mainly be open on a first come first serve basis. Councilmember Doutre asked if they will have benches or bleachers and Director Christensen said they could add some under the trees. This location was selected because the Jazz wanted it in a densely populated area.

Motion by Councilmember Rohde to award the contract for the Meadow Park Basketball Court Project. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

g. Discussion and consideration of awarding the 480 West Road Project

Director Fulgham said bids were sent out to local entities because it is such a small project. Bids came back from Rupp’s Trucking for $62,382.75, Grover Excavation for $79,024.75 and Staker Parson for $84,495. Director Fulgham recommended they go with the lowest qualified bidder and award the bid to Rupp’s Trucking. The City had budgeted $60,000 so they will have to pull some additional funds.

Motion by Councilmember Doutre to approve Rupp’s Trucking’s bid for the 480 West project. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

h. Discussion and consideration of awarding the Water Department Dump Truck Bid

Director Fulgham said bids were sent out to four major truck companies. Mountain West Truck, which sells Mac Trucks, sent a bid for $171,550. Kenworth Sales was $161,000.89 for a Kenworth. Warner Truck Centers, which sells Freightliners, came in at $137,106 and Rush Truck Centers, which will provide an International, was $123,641.17. Director Fulgham said $160,000 was budgeted and would recommend going with the qualified low bidder—Rush Truck Center. Most of their fleet is International trucks and they do not have issues with them. This will be funded out of the Water Utility Fund.

Councilmember Rohde asked if there is any advantage to going with a standard vehicle for maintenance and parts. Director Fulgham said all the local dealers can provide maintenance for this truck. As long as it is a quality vehicle for a reasonable price—it is the City’s job to protect citizens’ funds the best we can. With the International, the closest place to service it, if there is warranty work, is Harrisville, but service can be given from any local dealer.

Motion by Councilmember Vance to award the water dump truck bid to Rush Truck Center. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

i. Discussion and consideration to surplus Patrol Car T45 – a 2011 Dodge Charger (VIN # 2B3CL1CT6BH589038 mileage 70,000)

Manager Warnke said Chief Nance has recommended surplus of this police car, which is the last of the Dodge Chargers that have required a lot of maintenance over the years.

Motion by Councilmember Doutre to surplus Patrol Car T45. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

9. Reports & Comments:

a. City Manager Reports and Comments

1. No scheduled City Council Meeting for September 19th

Manager Warnke said the September 19th meeting has been cancelled, but there will be a special meeting scheduled in the near future to discuss secondary water.

2. Exploration of Rapid Charge Station for Electric Vehicles

Manager Warnke said there is a Tesla specific charging station at Hampton Inn and knows someone who stayed in Tremonton for that reason. Rocky Mountain Power is offering grants and will pay up to 75% or $30,000 for a charging station. The closest station for electric vehicles, rapid charging plug-in is in Ogden. The City would try to get funding for a rapid charging station ($30,000), which would require some ongoing maintenance fees and electricity charges. The network is setup for credit card based on amount of time used.

One issue is there is no data to know how many cars would use the station. However, this is an amenity the City could add to possibly attract people into the downtown area. The City would also need to determine the best location, not only for infrastructure, but making it close to other amenities for visitors to explore. Rocky Mountain Power is scouting out potential charging stations and felt that Tremont Center had the transformer size needed to service the station. They have considered one at the City Office, but it would be a slower charging station. A rapid charge station would need to be located where there is electric infrastructure to support it.

Councilmember Vance asked what the stations would charge. Director Fulgham said it ranges from 50 cents to $1.50 per hour. The software would provide a report showing how much it is being used, along with the revenues. It is not a moneymaker, it is to pull people into the community. The Council agreed to have City staff pursue this option.

b. City Department Head Reports and Comments

Director Fulgham gave an update on the road projects stating that 6th North has moved a little slower. Not only is it a wide street, but also the company had issues with their pulverizer. Once they brought in a new machine, they moved more quickly, completing Tremont Street and 1st South. They will finish 6th North, then 8th North and then move to 4th West. They will then start 1st South and the alleys before going back up to 10th North.

Director Fulgham added that the Public Works Department wanted to thank the Council for buying the combination Jet-Vac truck two years ago because it has come in handy for these road projects. There were a couple manholes hit that they did not know were there (they get lost over the years.) The pulverizer busts the ring and fills it in, which can cause a sewer backup. With the Jet-Vac, they were able to quickly take care of the problem and not have to call someone from out of town.

Although the City waited until September to ensure they had the money and were on Staker Parson’s paving schedule, the Council suggested not doing the work around school opening or the fair.

Director Christensen gave a quick update on two tournaments that were held the weekend before and during the fair. There were 11 teams and only one was from Box Elder County (Willard) the others were from Davis and Weber counties. Fair weekend they had 10 teams, all from Utah, Salt Lake, Weber, and Cache counties. Director Christensen ran the numbers through an economic impact template that determined if they had 11 girls per team, they would also bring their parents and a sibling for 2.5 additional family members, equating to 39 people per team, times by 21 teams for 808 people staying the weekend in Tremonton. Throughout the two day tournament, they would likely spend $25 a person on food or other needs, pumping in $20,000 into the local economy. The Council voiced their appreciation for the report.

c. Council Reports and Comments

Councilmember Rohde said he has heard a complaint from residents near West Liberty Foods and wondered if the business should have a fence installed. He said employees are walking through people’s yards to get to work, which seems unsafe. Manager Warnke said he is not sure what the zoning code was at the time, but would talk to Zoning Administrator Steve Bench.

Councilmember Holmgren asked if there has been an increase in water or conservation since the City issued the new water schedule. Director Fulgham said he will send the Council a report, but that revenues have increased because usage has not decreased.

The Council asked if revenue is being put aside specifically for secondary water development (about $30,000 initially). Director Fulgham said it is going into the water fund, which can be pulled when needed. The City needs to figure out financing and potential bonding for secondary water so at this point, it makes sense to have a combined fund. Councilmember Rohde asked how the City proves they are doing what the City Council said in regards to having $30,000 set aside for that water use. Manager Warnke said they can do it separately, but it is just simply making a transfer. Director Fulgham said it is all part of the water fund. The Secondary Fund 51-80 is a splinter off of 51-70, which is the water fund. When it comes time to use that money, the City will just add a line item saying this amount of money needs to go to secondary water. For every project the City does, there is a number for that project and it is easy to track where the money is spent. Manager Warnke said they would talk to Finance Director Curtis Roberts.

Councilmember Doutre asked about fair numbers. Councilmember Holmgren said the animal sales are at $856,000 but they have a lot of boosts, which will make it closer to $1.2 million. Councilmember Doutre said Tremonton is a good host for the fair and it is getting bigger and bigger every year. As a City, we are proud to have that in our community.

Councilmember Vance took the conversation back to secondary water, stating that Richmond is undertaking a similar project and will be pulling water from a canal. He thought it would be advantageous to have City staff meet with them to see if they can learn something and not reinvent the wheel as they move forward. He is also excited for the special meeting on secondary water. He said there is still a lot of information that needs to be gone through.

Mayor Fridal brought up the fact that the Council would be participating in Peach Days with a lip sync and how they needed to prepare.

Motion by Councilmember Rohde to move into closed session. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 8:31 p.m.

10. CLOSED SESSIONS:

Motion by Councilmember Holmgren to return to open session. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 8:45 p.m.

11. Adjournment.

Motion by Councilmember Rohde to adjourn the meeting. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:45 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 4th day of October, 2017.

Linsey Nessen, City Recorder

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