TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

November 1, 2016

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the November 1, 2016 City Council Workshop to order at 6:02 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Shawn Warnke, and City Recorder Linsey Nessen. The following Department Heads were also present: Fire Chief Steve Batis, Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief David Nance (arrived at 6:08 p.m.), and Treasurer Sharri Oyler. Also in attendance was Finance Director Curtis Roberts.

1. Review of agenda items on the 7:00 p.m. City Council Meeting:

The Council reviewed the November 1, 2016 Agenda with the following items being discussed in more detail:

City Council – October 4, 2016. Councilmember Holmgren said he spoke with Capree and Tom Austin after the October 4, 2016 City Council meeting and discussed their concerns regarding the trailhead. They were okay with the trailhead after the conversation.

Res. No. 16-50 Tiered Water Rate. Finance Director Roberts said they looked at usage and other city’s systems and came up with the proposed rates. It is a best guess but should be close to what the City is looking for. There may need to be a couple tweaks in the next few years.

Director Fulgham spoke to Terry Smith from Rural Water Development. Mr. Smith has helped a lot of systems set up a tiered water rate. There is usually a 10-15% reduction in water use at the beginning of a tiered water rate then users start to relax and water usage increases a little. Water usage also varies depending on the wetness of the spring. It was noted that all water projects since 2007 have been paid in full and the City did not need to borrow money. They discussed that agriculture uses about 80% of the water usage in the State.

Councilmember Rohde wondered how building up the secondary water will affect the amount of revenue necessary. Finance Director Roberts noted it would extend when capacity would need to be built up. Director Fulgham said the secondary water and culinary water funds are combined now but they should be separated if the secondary water is built out. They discussed ways money can be set aside to go toward secondary water.

Mayor Fridal noted this is a problem the Council should work toward fixing now. If secondary water is built out it will save the City 65% water usage during the summer, which is significant. Councilmember Reese said the Council needs to move forward with this. They will not know how the change affects things until it is implemented. There was discussion about the results of the secondary water study and comments that they would like that information before making a decision. Director Fulgham noted the rates will still be an estimate as they won’t know how the tiered water rates affect the budget until they are implemented.

New Fire Apparatus. Chief Batis explained there were two bids returned for new Fire Apparatus from Pierce and Rosenbauer. The Rosenbauer bid was the lowest around $600K. This truck will replace one that does not meet NFPA (National Fire Protection Association) standards. Finance Director Roberts said the City has received financing in the past through the manufacturer or a bank. There is money set aside in anticipation of a new fire truck to help so the City will not need to borrow as much. The City has enough to pay for half of the new truck.

Chief Batis noted they are at 120 fire calls and 801 ambulance calls to date this year. Finance Director Roberts said fire calls do not have a stream of revenue. The Ambulance Fund supplements the Fire Fund to help pay for the fire truck. The Fire Fund is becoming more self-contained. Fire trucks are called out to all automobile wrecks. This new truck will hold all the extraction equipment and has all types of rescue equipment.

2. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual strategy sessions to discuss pending or reasonably imminent litigation

This item was not discussed at this time.

The meeting adjourned at 6:55 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the November 1, 2016 City Council Meeting to order at 7:04 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese, Rohde, and Vance, City Manager Shawn Warnke, and City Recorder Linsey Nessen. The following Department Heads were also present: Fire Chief Steve Batis, Parks and Recreation Director Marc Christensen, Public Works Director Paul Fulgham, Police Chief David Nance, and Treasurer Sharri Oyler. Also in attendance were: Finance Director Curtis Roberts, Sergeant Kevin Allred, and Firefighter Blair Westergard.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Doutre and the Pledge of Allegiance was led by Councilmember Vance.

2. Introduction of guests:

Mayor Fridal welcomed the scouts in attendance and asked them to introduce themselves. He encouraged them to get their Eagle award in scouting. He also welcomed Finance Director Roberts, Jessica Tanner from The Leader, and all in attendance.

3. Approval of Agenda:

Motion by Councilmember Reese to approve the agenda. Motion seconded simultaneously by Councilmembers Holmgren and Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

4. Approval of minutes – October 4, 2016 and October 11, 2016

Motion by Councilmember Doutre to approve the minutes of October 4, 2016 and October 11, 2016. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

5. Public comments: Comments limited to three minutes:

Scout, Keelan Anderson, stated there is a problem at school with bullies. Kids push kids into lockers and throw and shove them on the way home. It is usually by older kids. He attends Alice C. Harris. Chief Nance said there is a School Resource Officer that goes to the school regularly. He noted the best way to deal with it is to contact the principal. If it is a problem at school they will handle it and if it happens on the streets the Police Department will. It needs to be reported so the proper people can deal with it.

Micah Capener thanked the Council for going through the difficult task of figuring this out. He encouraged them to think big and dream and not focus on one thing. Do not be afraid to throw out a big plan. If the tiered rate is adopted, it will take years to save. At some point, someone needs to get brave and put in a real system and think it through. He encouraged the Council to not make the easy decision just because it’s easy and to figure out the problem.

6. Years of Service Award – Mayor Roger Fridal

a. Kevin Allred, Police Sergeant – 10 Years

Mayor Fridal thanked Mr. Allred for his years of service.

7. New Council Business:

a. Discussion and consideration of adopting Resolution No. 16-50 reaffirming, amending, and enacting new fees and fines in a schedule entitled Tremonton City Consolidated Fees and Fines Schedule including, but not limited to, approving a tiered water rate

Motion by Councilmember Vance to adopt Resolution No. 16-50 reaffirming, amending, and enacting new fees and fines in a schedule entitled Tremonton City Consolidated Fees and Fines Schedule including, but not limited to, approving a tiered water rate. Also add to it that we create a new account fund and put at least $30K a month, with the whole idea of either creating a secondary water system or developing water so it’s earmarked and we’re headed down that road. Second, to have some type of education system set up so Tremonton City citizens can understand why and what we’re doing and why we’re putting this in. Motion seconded simultaneously by Councilmember Doutre and Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

Manager Warnke asked for clarification that the new rate will be implemented January 1, 2017. Mayor Fridal would like information ready to educate the public before then. They will use the water bill and The Leader to help educate the public. Director Fulgham said he could schedule some individual training for people or groups. Mayor Fridal suggested Greg Madsen could discuss this on his radio program. Councilmember Holmgren said there are a lot of resources available regarding water conservation. Councilmember Vance would like education to include why the Council is doing this, explain we are short on water, and give ideas for conservation.

b. Discussion and consideration of awarding a bid for a new Fire Apparatus estimated to cost between $755,000 to $600,000

Motion by Councilmember Holmgren to award the bid for the new Fire Apparatus that the City is looking to buy. Motion seconded by Councilmember Reese. The Council would like to go with the lowest bid from Rosenbauer. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of awarding the bid for Malad River Trailhead Project

Director Fulgham noted they opened bids today. Rupp’s Excavation was the lowest bidder at $121,738.39. Rupp’s has until May 2017 for completion. This portion does not include the restrooms.

Motion by Councilmember Reese to award bid to Rupp’s Excavation, the low bidder, for the Malad River Trailhead Project. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of awarding the bid for the Central Canal Storm Drain Outfall Project

Director Fulgham noted this project has thirteen bids. The low bidder was Grover Excavation at $69,945. It will continue the line. Rupp’s put a syphon under Main Street to syphon storm water under the canal and from Tremont Center and 400 West. It will outfall to the detention basin at Chadaz Estates. In the future, the outfall will be upsized from 24” inches to 36” inches and go to the Malad River. The funds for this project come from the Storm Water Utility but a lot will be paid with Impact Fees.

Motion by Councilmember Reese to award the bid for the Central Canal Storm Drain Outfall Project to Grover Excavation. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 16-51 authorizing the signing of a grant of access easement and access agreement between Tremonton City and Travis & Mark Family LC

This company is commonly known as T & M. The City owns a railroad right-of-way that creates separation between two parcels T & M owns. This resolution will formally grant an easement to them. This will be a third crossing and allow them to put gates up in the future as they potentially expand or for security purposes. The easement notes the rail corridor will not be blocked between T & M’s parcels for a long period of time with a few exceptions. Union Pacific would need to agree to the conditions in a separate agreement. Manager Warnke spoke with Malt-O-Meal and Intertape to make them aware of the agreement and their suggestions were included in the agreement. He is working on a separate agreement so Malt-O-Meal will be a party too. This agreement allows Malt-O-Meal or the City to take care of gates and charge T & M if they are neglected.

Motion by Councilmember Vance to adopt Resolution No. 16-51 authorizing the signing of a Grant of Access Easement with the railroad track and to take care of whatever needs to get taken care of to get it cleaned up. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

8. Reports & Comments:

a. Administration/City Manager Advice and Consent.

1) The Christmas get together is planned for December 13, 2016 and the Holiday Open House is November 22, 2016.

b. City Department Head Reports and Comments

Chief Nance said kids lit fires in the restrooms at Jeanie Stevens Park. Director Christensen said they had to purchase new toilet seats, soap dispensers, and garbage cans. Chief Nance noted this type of problem has been ongoing. They looked at prices for surveillance cameras. They will be around $2K for each building. They will start at Jeanie Stevens Park and get quotes on cameras for the field and walking trail also. Manager Warnke noted they can look for cameras at the Trailhead in Holmgren East also.

Director Fulgham spoke to Kaysville City about camera systems to record City Council meetings. The system would record and put the video to a YouTube account and will cost roughly $3,000 – $3,500. He noted the system was very easy to use.

The prices came in for a crosswalk system. They will be about $8K per crosswalk. They have a push button and are solar with flashing lights. Chief Nance told Director Fulgham of another problem area for people crossing Main Street up by the new Tremont Center. The Council would like him to pursue the crosswalk systems. He noted he will need to get a permit from UDOT. The crosswalk systems will be installed at 100 East, 100 West, and possibly one by Tremont Center.

c. Council Reports:

Councilmember Holmgren asked Director Christensen if the soil around Midland Square clock tower can be prepared for planting bulbs. They have a group that is planning on working on them Saturday.

Councilmember Doutre stated how good participation was for Trick or Treating downtown. She thanked the Police Department for their presence and helping with crossing the road. It was a great success.

Mayor Fridal noted Jennifer Francom volunteered to help with Youth City Council (YCC). The Council offered their support of Ms. Francom. Director Christensen said Ms. Francom has two daughters in YCC and has already picked up the supplies left by the last leader, Aimee Brown.

Mayor noted there was a Council of Government (COG) meeting last week regarding the Corridor Preservation Fund. They approved the Archibald Corner for $50K and approved a Transportation Plan. The funds would come from the County and must get their approval. Brigham City just qualified for $7K to buy right-of-ways to plan for future use. The funds can also be used to help with future corridors.

Councilmember Reese thanked the scouts in attendance for making it through the meeting.

9. CLOSED SESSION:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms.

This item was not discussed.

10. Adjournment.

Motion by Councilmember Doutre to adjourn the meeting. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, and Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:46 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Deputy Recorder Cynthia Nelson.

Dated this 15th day of November, 2016.
Linsey Nessen, City Recorder