City Council Minutes 6-18-19

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

JUNE 18, 2019

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the June 18, 2019 City Council Workshop to order at 6:00 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese (by phone), Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Community Services Director Marc Christensen, Public Works Director Paul Fulgham (left at 6:20 p.m. came back at 7:24 p.m.), Building Official Steve Bench, and Police Chief Kurt Fertig.

1. Review of items listed on the 7:00 p.m. agenda

Director Christensen discussed the public hearings regarding the budget. He said a few things have changed since the tentative budget. The health insurance dropped from a 14% increase to 10.4% instead for a $73,000 increase. We kept the 2% COLA and 1% merit for all the employees. For property tax we got the rate estimated by the auditor, increasing by $81,000. We also added a full-time employee to the streets department to help with all their projects. That is why the streets line is $73,000. There are quite a few Capital Projects, including $25,000 for the animal shelter and $40,000 to replace dirt at Jeannie Stevens Park. There is money for landscaping the park strip and triangle median on Tremont Street. At North Park we had to take a slide out, which will cost $40,000 to replace. The roof at the Senior Center is complete, but we still have the carport to do. We have updated the 2019 budget column to the proposed amendment of the budget.

Councilmember Doutre asked about $2,000 for the golf course. Director Fulgham said that is our annual maintenance fee we pay every year for the water shares that are assigned to them. Councilmember Doutre asked why the cemetery budget is going down and if the City is getting close to needing to develop the other section. Manager Warnke said this year we have more expenses. Director Fulgham said the cemetery is coming along. We still have some to sell and in the next few years we want to look at budgeting the money. It will cost about $150,000 to put the infrastructure and road in. Manager Warnke said we can run a report showing how many plots are sold and unsold and present that to the Council. Councilmember Doutre also asked about the transfer to other funds. Director Christensen said we just transferred $518,000 for 2019 to complete the 600 West road. Manager Warnke said we will talk more about the RDA for a break down of the project area.

When discussing the amendments to the budget, Manager Warnke said during the April 16 meeting we did an extensive budget amendment. The purpose of this is to make sure there are no unexpected overtures. For our UTOPIA debt service, we paid our last payment for this fiscal year and it came in $2.15 over. We needed to move money there and for elections, but there is no appropriation that is meant to finance any project that we have not discussed. Councilmember Reese asked if we are moving along on the welcome to Tremonton community signs and billboards. Manager Warnke said we were going to do it this year, but applied for TAB funding and obtained a grant ($20,000). Next year’s budget proposes we move $40,000 from Capital Projects to fund billboards this upcoming fiscal year. We are waiting for the funding piece to materialize and will update three of the four signs we own. This envisions updating the sign structure, including paint, additional lighting, and sign copies. The hardest part will be figuring out the message and that is why we want to work with Joan Hammer. Part of the TAB grant the County gave us had the stipulation that she be involved. Councilmember Vance asked about signage on the corner near T&M Manufacturing. Manager Warnke said we tried to acquire an easement, but in the end, he wanted that corner to improve and beautify his business. There are two different signs we need. One is a monument sign like a gateway feature, but then there are also the billboards meant to draw people off the interstate.

For the ambulance write-offs, Manager Warnke said we have $96,000 in bad debt. We have not given up on trying to collect it, but it has just been turned over to a collection agency. We feel we have done all we can internally to chase after this revenue. Our review committee, consisting of Treasurer Oyler, Chief Batis, and Councilmember Rohde, meets on occasion. They have done write-offs based on hardships that are uncollectable, writing off about $18,000. For utility write-offs, there is $2,600 with $2,000 being classified as bad debt. We will try to collect that through a collection agency. The other $600 is due to bankruptcies, which we are mandated to stop collections on.

Manager Warnke said approving the certified tax rate is something we do annually. The County Auditor, in conjunction with the tax commission, calculates the certified tax rate, which remits to the City the same amount of revenue we had last year plus new growth ($81,000 is anticipated). Mayor Fridal asked when the last time the City increased property taxes was. Manager Warnke said dating back to the 80s, there is no record of the City increasing that. Councilmember Holmgren said it is important we explain what we are doing. There is no change in the certified tax rate we are just accepting what the County does. We want to send the right message to citizens. Due to a shortage of police officers and firefighters, Manager Warnke said a reason to increase property tax is public safety because they do protect people’s property.

In discussing the revised Compensation and Classification Plan, Recorder Nessen said we update this every year. COLA affects our minimums and maximums, which were raised by 2%. We did some shuffling of the Clerk I’s, which were moved from the A-3 level to the B-1 level. We kept the name Clerk I, but moved them up a pay grade so they were in a comparable spot to other Clerks.

When discussing changes to the United Policing Services MOU between Tremonton and Garland, Chief Fertig said we were going to split the cost 50/50 for Spillman, but that was hard on Garland. It would have increased their costs almost six times. We asked that the MOU be modified so it reflects the percentage of the department they represent. Tremonton would cover 75% of the Spillman cost and Garland would cover 25%. That is still double the amount they are used to paying, but they are getting a slightly better program with extra modules. We will probably break even or even save a little bit. Garland is good with it. They knew it had to happen eventually, but they were concerned with paying 50%. Their Council will vote on it tomorrow. Councilmember Rohde asked how much a year this is going to run us. Chief Fertig said we are already paying about $12,000 for Spillman. Garland is paying about $1,500. When we do it combined, it will still cost about $12,000, but now Garland will pay 25% of that cost ($3,000).

The Council discussed an agreement between Tremonton City and Box Elder County Redevelopment Agency for the purchase of 44 Bear River Canal Company water shares. Manager Warnke said the County RDA owns those shares and has consented. There was some confusion on if they need to have a formal vote and hold a public hearing, but they asked us to prepare this purchase agreement. The County attorney has not provided comments yet. We may be a little early, but I think it is a simple agreement and they did not have any specific clause they wanted addressed. They just needed a formal document to approve what this provides and formalize the basic terms, which is 44 shares at $5,000 a piece. We could do this as soon as the County is ready, but no later than November 1.

The Council then discussed an MOU between Tremonton City, the Tremonton City Redevelopment Agency, and RCCR Holdings. Manager Warnke said the reason for the amendment is to make the RDA a party to the agreement because the RDA is budgeting the funds to do the road surface improvements. We also updated the agreement to take away some of the language that does not apply anymore. The terms have not changed. Councilmember Reese said as far as the road goes, we have heard more positives than negatives. Councilmember Vance asked about numbers and confirmed the RDA would be reimbursed in the future. Manager Warnke said that is the reason the RDA is a party to it. The City will make a contribution to the RDA out of our fund surplus for the RDA to oversee and pay for the improvement with the hope that the tax increment could flow back to the City. The total cost is $420,000, which includes $28,000 of our portion for the relocation cost for the Frontier utilities. Each utility is going to pay for their portion of making utility improvements within that right-of-way on 600 West. We have budgeted for 90% of the project to be done in this fiscal year. Next year we will need to true it up and increase the budget based on that. That figure is for construction costs and does not include the engineering work we did to get the project under construction. Councilmember Vance said this is a good investment for the City. Manager Warnke said there is the economic development perspective with tax increment and sales tax, but also a safety and traffic benefit as far as having another collector road. There are a lot of benefits from a transportation perspective that hold a lot of value in the future. It is important we get our road network right and this helps.

Official Bench talked about changes to the Tremonton City Land Use Code. He said a lot of it was in the Commercial District Zone dealing with automobile sales and implement. In Chapter 8 the Commercial Industrial Zone section talks about uses. For many years the automobile and implement sales were a conditional use and we changed that to permitted use. We also removed the footnote to allow the temporary gravel sales lots for automobile sales. The parking lot for automobiles sales is their showroom. That is their sales lot so we do not want to encumber it with landscape islands. We changed that to have them exempt from those requirements. Manager Warnke said City staff had an ongoing discussion for the adjoining property lines—the side lot that is not a public street. We felt there should be buffering there (7.5 feet). Official Bench said if it got hampered with a lot of trees and shrubs, we would not see the product. They will not have that on Main Street, but will be required to have buffering next to another business or residential area. There will still be some landscaping with grass and a few scattered trees around the three streets, but the main buffer will be against the residential area. Councilmember Doutre asked about a buffer between the road and the motel. Official Bench said there would be a little, but not a lot. It will not be a sidewalk just some landscape with the typical street curb. The west side of the street will be the network for the sidewalk.

Official Bench said in Chapter 19, Supplementary Regulations, we relocated the towing and impound yard regulations from Chapter 1.8 to 19. In Title II, The Subdivision Ordinance, in final plats we made some slight amendments to the notary acknowledgements to keep up with current standards. Under double lot frontage, we made minor amendments allowing for rock instead of concrete. We do not have a lot of double frontage, but this talks about improvements incase we run into it again. Lastly, we added to the fencing portion saying when developing a subdivision, the major canals and railroads need to be fenced.

The Council discussed an ordinance amending the zoning for six parcels of property (130 North 400 West) from Commercial Development to Residential Multiple District. Official Bench said the potential buyer is planning on developing townhomes on the vacant property (five units on 1.33 acres). The Planning Commission recommended we do the whole block, but we wanted to get the Council’s advice before we rezoned. There are single-family homes and the trailer park on the north end. When you rezone it makes a single-family dwelling legal non-conforming. When they deal with financing, it raises questions and I have to write letters. The landowners got notified of the rezone and I did not hear anything. Manager Warnke said these are quarter acre lots. The proposal is to develop these simultaneously as townhomes. It is conditional on them being re-platted and developed as a townhome.

2. CLOSED SESSIONS: No closed session was held at this time.

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or systems

The meeting adjourned at 7 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the June 18, 2019 City Council Meeting to order at 7:06 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Holmgren, Reese (by phone), Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Community Services Director Marc Christensen, Public Works Director Paul Fulgham (left at 6:20 p.m. came back at 7:24 p.m.), and Police Chief Kurt Fertig.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Vance and the Pledge of Allegiance was led by Mayor Fridal.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Declaration of Conflict of Interest: Councilmember Vance had a conflict on item M. and Councilmember Reese had a conflict on item K.

4. Approval of Agenda:

Motion by Councilmember Doutre to approve the agenda of June 18, 2019 with the changes noted. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

5. Approval of minutes – May 21, 2019

Motion by Councilmember Vance to approve the minutes of May 21, 2019. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

6. Public comments: Comments limited to three minutes.

There were no public comments.

7. Presentations

a. Noxious Weeds in Box Elder County- Box Elder County Weed Department

Steve Johnson provided a presentation on noxious weeds and the problems associated with them. He said the County Weed Board has jurisdiction over everyone in the County for controlling noxious weeds. Weed Supervisor Mark Andersen and I work with landowners, ranchers and cities to accomplish this. We help create weed plans and incentives. He told of different noxious weeds and their classifications. He explained a few in each category, along with their threats and how they are to be treated. White Top is in Tremonton more than any other city in this County. He talked about recommendations for chemical spray and pulling weeds by hand. The Council thanked him for the information.

8. Years of Service Award

a. Shawn Warnke, City Manager – 10 Years

Mayor Fridal presented Manager Warnke with the award and thanked him for his time.

9. Public Hearings:

Mayor Fridal called a Public Hearing to order at 7:31 p.m. to consider adopting the final annual budget. There were five people in attendance.

a. To consider adopting the Final Annual Budget entitled “The Tremonton City Annual Implementation Budget 2019-2020 (General Fund, Capital Fund(s), Enterprise Fund(s), and Special Fund(s)”, for the period commencing July 1, 2019, and ending June 30, 2020

There were no public comments. Mayor Fridal closed the Public Hearing at 7:32 p.m.

Mayor Fridal called a Public Hearing to order at 7:32 p.m. to consider amending the annual budget. There were five people in attendance.

b. To consider amending the Annual Budget entitled “The Tremonton City Annual Implementation Budget 2018-2019 (General Fund, Capital Fund(s), Enterprise Fund(s), and Special Fund(s)”, for the period commencing July 1, 2018, and ending June 30, 2019

There were no public comments. Mayor Fridal closed the Public Hearing at 7:32 p.m.

10. New Council Business:

a. Discussion and consideration of adopting Resolution No. 19-24 adopting the Final Budget entitled “The Tremonton Annual Implementation Budget 2019-2020 (General Fund, Capital Fund(s), Enterprise Fund(s) and Special Fund(s)” for the period commencing July 1, 2019, and ending June 30, 2020

Motion by Councilmember Vance to adopt the resolution. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of adopting Resolution No. 19-25 amending the budget entitled “The Tremonton City Annual Implementation Budget 2018- 2019 (General Fund, Capital Fund(s), Enterprise fund(s), and Special Fund(s),” for the period commencing July 1, 2018, and ending June 30, 2019

Manager Warnke said the State Code limits how much reserves we can have in the General Fund (25% of the anticipated revenue for the current year). We made quite a few transfers already this year based upon the budget amendment we did in April. We transferred $518,000 to Fund 71, the RDA Tremont Center Project Area. We are proposing to transfer 50% of any surplus to that same fund, 25% to the Transportation Capacity Fund, and then 6.25% to the other Capital Projects, which includes the Fire Fund and Recreation Fund. When we last looked at the budget we had $640,000 of revenue ahead of our expenses.

Motion by Councilmember Vance to adopt the resolution. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of approving April 2019 Financial Statements

Motion by Councilmember Holmgren to approve the April 2019 Financial Statements. Motion seconded by Councilmember Rohde. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of approving April 2019 Warrant Register

Motion by Councilmember Doutre to approve the April 2019 Warrant Register. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of ambulance write-offs for non-collectible accounts as bad debt

Motion by Councilmember Doutre to write-off the ambulance non-collectible accounts as they are written. Motion seconded by Councilmember Reese. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of utility write-offs for non-collectible accounts as bad debt

Motion by Councilmember Rohde to write-off the utility payments. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

g. Discussion and consideration of adopting Resolution No. 19-26 approving the certified tax rates for the 2019 tax year

Motion by Councilmember Rohde to adopt the resolution. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

h. Discussion and consideration of adopting Resolution No. 19-27 approving the revised Tremonton City Compensation and Classification Plan

Motion by Councilmember Holmgren to adopt the resolution. Motion seconded by Councilmember Vance. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

i. Discussion and consideration of adopting Resolution No. 19-28 approving an amendment to the Memorandum of Understanding for United Policing Services Between Tremonton City and Garland City

j. Discussion and consideration of adopting Resolution No. 19-29 approving an agreement between Tremonton City and Box Elder County Redevelopment Agency for the purchase of 44 Bear River Canal Company water shares owned by the Box Elder County Redevelopment Agency

Motion by Councilmember Holmgren to adopt the resolution adding that if the County has different terms the Council looks at those. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

k. Discussion and consideration of adopting Resolution No. 19-30 approving an amended Memorandum of Understanding between Tremonton City, the Tremonton City Redevelopment Agency, and RCCR Holding, LLC associated with the vacation of the public street of 650 West between 100 South and Main Street and accepting real property for a new public street aligned with the existing 600 West, between 100 South and Main Street (650 West & 600 West Land Swap memorandum of understanding)

Motion by Councilmember Doutre to approve the resolution. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved. Councilmember Reese – abstained.

l. Discussion and consideration of adopting Ordinance No. 19-02 amending the Tremonton City Land Use Code, including Title I Zoning Ordinance, Chapters 1.03, 1.08, 1.17, 1.18, 1.19 and Title II Subdivision Ordinance Chapters 2.04, 2.06.

Motion by Councilmember Vance to adopt the ordinance. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

m. Discussion and consideration of adopting Ordinance No. 19-03 amending the Tremonton City Zoning for six parcels of property (05-052-0029; 05-052-0030; 05-052-0096; 05-052-0032; 05-052-0033; and 05-052-0099) that total 1.33 acres more or less located at approximately 130 North 400 West, from Commercial Development (CD) to Residential Multiple District (RM-16)

Motion by Councilmember Reese to adopt the ordinance. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye. Motion approved. Councilmember Vance – abstained.

11. Calendar Items and Previous Assignment

a. Review of calendar

Manager Warnke said we make a contribution to the Boys and Girls Club annually and they have invited us to their annual banquet in appreciation of that. A harassment training will be on June 27 at 10 a.m. and 2 p.m. you are welcome to attend. The Garland and Tremonton softball game is on for Saturday, June 29, at 6 p.m. at the Garland Park. Watch the episode of “Small Town, Big Vision” as they highlight Tremonton on July 11. The Mayor’s BBQ is July 15 and Tremonton City Days is July 19-27 with most of the activities on July 26 and 27.

b. Review of past assignment

Manager Warnke said we are still reaching out to property owners about purchasing property for an equalization pond. In the past, the Council asked about the Senior Center and the proportionate share analysis suggesting surrounding communities participate. One of the primary services the center provides are meals. In the past three years, we averaged $356,000 in expenses for the center itself. The total revenue is $156,000 on average. Outside sources helping offset the expense difference is about $200,000. Surrounding communities who have seniors participate is Garland 13%, Elwood 6%, and the County 25%. Tremonton is 40%. There are suggested donations based upon the percentage of people receiving services from other cities and the County. The County is paying the suggested rate of $53,000. Elwood would be $10,800 and Garland would be $26,000. Next year we will reach out to each governing body and provide a presentation asking for their participation. With the County increasing their contribution from $29,000 to $53,000, our shortfall is now about $150,000. Other entities often say we support by shopping there, but the intent of sales tax is to fund towns and cities to finance capital outlay requirements and service, their bond and indebtedness. What we have been talking about is purely operational expenses not capital.

Manager Warnke said the Council also asked about the number of patrons who visited the library and during what hours. We have those numbers for July 2018 to March 2019. The graph shows attendance for the extended hours, along with the total attendance.

12. Reports & Comments:

a. City Manager Reports and Comments

1. UTOPIA’s repayment to Tremonton City for previous payments of UTOPIA’s operational expenses

Manager Warnke said in previous years, Tremonton participated in funding UTOPIA’s operation expense shortfall. UTOPIA is meeting its operational expense and indebtedness. They now have revenue above and beyond those expenses so they are returning money to the cities who have participated. In 2018 they paid us $7,000 and this year it was $21,000. Our remaining balance of contributions would be $138,000, which they hope to pay by 2023.

b. Development Review Committee Report and Comments

1. Subdivision Status Report

Manager Warnke gave some updates on the land use issues we are discussing as a Development Review Committee. Crump Reese Motors has submitted a site plan for expansion that is occurring. There is the reconfiguration of the parking lot with what areas will have a landscape buffer and a retention pond for storm water. Marc Allred is in the final stages of his business complex for office spaces with roll up garage doors at 800 West just south of Main Street. It is under construction and is being wrapped up. There is the site plan and landscape buffer.

For potential development between the two interstates, Manager Warnke said this project is just in discussion and we have not seen any drawings. We are not sure what land uses they are proposing just that they have a desire to develop. Originally they wanted multi-family dwellings and a mixed use, but now are talking about doing a modular home park. One of the development concerns is the narrow frontage. There are three overpasses there, which limit the site distance at an intersection. We are trying to determine how many accesses they could have and how to make development safe. Councilmember Holmgren asked about sewer flow. Director Fulgham said it would most likely need a lift station. Councilmember Vance asked how many acres, which is about 50. Manager Warnke said we have not seen a plan, it is just a concept. Another issue is the large power lines, which cuts some of the developable property.

Manager Warnke said there is also a multi-family housing project in the Tremont Center. We had a good conversation with Wasatch Development, who is experienced and capable. They would purchase the property from developers Micah Capener and John Losee to construct up to 288 dwelling units on a 15-acre site, which is fairly dense. They would be multi-level houses (24 plexes). There is no maximum density identified in the mixed-use zone, it defaults down to the lot regulations. We may come to the Council to enter into a development agreement or do a formal approval on the density for this project so the developer has some certainty as they move through the project. At this point, Wasatch Development is doing some due diligence and evaluating the site. The biggest issues are the accesses and circulation.

There is a lot happening at the 400 West intersection. We have designated this new 600 West road for the traffic light. Traffic will continue on 400 West, but we want to make 600 West the path of least resistance and encourage people to go to that intersection where it is lighted. We have talked with the developer about accommodating traffic movements and he acknowledged the importance of good circulation from their development to this intersection. There are still a lot of moving parts as Mr. Capener puts together different tenants. We need to figure out how we can make that work. Manager Warnke talked about some of Wasatch Development’s previous projects, along with amenities, landscaping, and onsite management to help offset the density. Their larger buildings would be closer to the retail site and less dense as they move closer to 350 North. Councilmember Vance said the amenities are huge because we do not have anything like that in Tremonton. Councilmember Holmgren asked about alternative routes instead of Main Street for transportation. Manager Warnke said we do not have a bypass road, but we are trying to create one. There are currently not any good corridors. A project of this size with demand is a large investment in Tremonton. It is great on a lot of levels—adding different housing projects and other benefits.

Manager Warnke said Stan and Kelly Summers own property east of Tremonton behind El Parral and Crossroads and want to subdivide. It is outside City limits so they want to annex and subdivide, then sell. The stone company that used Crossroads as their storage yard wants to purchase a portion of the property to store their product. We want to address what roads are needed in this area to service the development. There is an existing road at 100 South, the access north of El Parral, that is a dedicated right-of-way. If it makes sense to continue that, we will work with the developer to extend it as part of the development, but need to look at UDOT standards and what we think is needed. There is also a dedicated road at 200 South and an access we are trying to secure a little further east on Main Street. 100 South does not meet UDOT’s spacing, but our engineer recommended it be an access, but not necessarily a street. We would want to see 200 South be developed into a street. These are not constructed roads, just dedicated right-of-ways. On the east side of Main Street we might want to enter into a land swap agreement with the property owner. It dead-ends into a barn where we want connectivity. We need to have more conversations with them.

Manager Warnke said this is just a concept plan for Archibald Estates; a two-lot subdivision. It is straightforward and the stubbed road would continue on. Next we will discuss the 77-acre parcel right off the interstate in close proximity to Malt-O-Meal and the hospital. Someone has an option to purchase the property and they want to do a mixed-use development that consists of manufacturing and distribution, along with housing. We would need to construct a road, from 1000 North to Main Street, which would be a collector. There is a small, slender parcel there and it makes sense we provide access to it. It connects into the existing 1650 West where a traffic light is planned. It would continue on the south side of Main Street down to Iowa String. We encouraged the individuals who are purchasing the property to reach out to the other property owner and see if they could strike a deal to purchase his property as well.

c. City Department Head Reports and Comments

1. Tremonton City and Garland City combining league play for some youth sports- Marc Christensen, Community Services Director

Director Christensen said we had two leagues with only two teams each so we asked Garland if they wanted to combine with us. They also had two teams in one league and three in the other so it worked out well. We played one at our place and they play the other on their field and flip-flopped between two days. We need to work out exact ages because they do registration by age rather than grade. We also talked about ending the registration date the same time. We have done our best to work with them on those baseball leagues. It would be hard to combine basketball and soccer because they play on different days.

2. Public Works Construction Update- Paul Fulgham, Public Works Director
3. Water and Wastewater Reports- Paul Fulgham, Public Works Director

Director Fulgham said our BR Mountain Road project was scheduled for May 30, but we gave them until June 30 and they asked for two more weeks because of all the rain. The utilities are in and passed inspected. We are coming along on the Crump Reese project on 600 West. We got the waterline done and are now working on getting submittals done to get control structures ordered for storm drain. That will go in along with the sewer line replacement. The phone lines are in the process and will hold us up a bit.

Our secondary water projects are slow because they had some material failure due to errors at the factory. They have not been able to meet pressure tests and that is why they have not patched the roads. They cannot proceed south until they have cleaned up north. The animal control building is under construction. We are coming along on the park. We have to finish the electric and inspect it to get the restroom facility open in July.

For the State Road, UDOT is doing a two-inch overlay and heavy-duty compaction of that. Their equipment broke our waterline east of town under the canal so we brought in Grover’s to help. There are some curb and gutter issues we are trying to get worked out too. Rupp’s will be on the trail again in July and we can reseed the hillside in October. We will correct the drainage issues next spring. We have marked where things are and where to put the drainage on the north end. Councilmember Rohde said we need benches along there. Councilmember Doutre said the Civic Club wants to do that. Director Fulgham said Director Christensen has worked with them on that. My crew and I will take down that tree house and some limbs that hang over the trail. Mayor Fridal asked if the wells and spring are producing much water. Director Fulgham said right now they are holding their own. In a wet cycle it takes six months before it shows up. By July or August we should see an increase. The Council thanked staff for all the updates.

d. Council Reports and Comments

Councilmember Doutre thanked those who took care of the cemetery. It looked beautiful as always and I am really proud of it.

Mayor Fridal told the Council to think about Peach Days and this year’s lip sync contest.

Motion by Councilmember Holmgren to move into closed session. Motion seconded by Councilmember Reese. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 8:40 p.m.

13. CLOSED SESSIONS:

Motion by Councilmember Doutre to return to open session. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 8:45 p.m.

14. Adjournment.

Motion by Councilmember Holmgren to adjourn the meeting. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:45 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 3rd day of July, 2019.

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

Manager Warnke said City staff could run a report showing how many lots are sold and unsold at the cemetery and present that to the Council.

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