City Council Minutes 8-21-18

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

AUGUST 21, 2018

Members Present:
Diana Doutre
Lyle Holmgren—excused
Jeff Reese
Bret Rohde
Lyle Vance
Roger Fridal, Mayor
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Fridal called the August 21, 2018 City Council Workshop to order at 5:30 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief Kurt Fertig, and Treasurer Sharri Oyler. Also in attendance was Library Director Kim Griffiths (arrived at 6:00 p.m.). Councilmember Holmgren was excused.

1. Presentation and discussion on Land Use Authorities and Development Issues

Manager Warnke said in 2010 during the recession, Administrator Bench and I went through the Development Code and made some changes. It started by reviewing the General Plan, which sets the mission and vision of land use and other elements of the City. In order to accomplish the mission and vision, we need to have our ordinances in line with the General Plan. We made sure what we were hoping to achieve could be enacted by development ordinances. We looked at the procedural elements of the Code making it clear who the Land Use Authority was. We also created the appeal authorities and identified that for applications. We went over standards for approval, application material and definitions. We also tuned things up and have made incremental changes.

Manager Warnke said Land Use Authority has a very specific term in the State Code and the definition mirrors that in our Code. It can be a person, board, body or commission designated by ordinance to act on a land use application. We may have labeled the Land Use Authority Board incorrectly. I think there is a better name for it because there are lots of Land Use Authorities within the City, which includes the City Council and Planning Commission. Our Development Code talks about roles and duties. This board is delegated to act upon and prescribe applications. They also act as appeal authority, but that has not been delegated specifically in ordinance to this Board. The Land Use Authority Board is only empowered to make administrative decisions. The Land Use Authority Board administers and enforces an adopted plan, ordinance, rule or standard of the Tremonton City Council. We look at the codes and requirements to see how they match the proposed application plan, and tell them what they need to do to comply with our ordinances. Councilmember Reese said that is where I struggle because I do not think there is any ordinance strong enough that cannot have a persons’ opinion in it. An administrative decision should be right by the book. Manager Warnke agreed. Administrative decisions shall be supported by findings and facts, including a formal record of the decision supported by substantial evidence in the record. If someone is appealing an administrative decision, that is what we would look at—did the Land Use Authority Board or any of those boards get it right and was there a record. That is something we could do better.

Manager Warnke then took the Council through the Table of Contents in the Development Code showing what administrative decisions are. The Land Use Authority Board is an advisor to the Planning Commission for preliminary plat approvals. They also do site plans and final plats. I did not include conditional use permits because there is a bunch of small iterations in there as far as who was the Land Use Authority Board—that is not typically something the Land Use Authority Board gets involved with. Any grieved person can appeal a decision of a Land Use Authority. In most cases they go to the Planning Commission if the Land Use Authority Board was the approval board. If the Planning Commission was the approval board then it goes to the City Council and from the Council to District Court. We tried to include as many appeals as we could in order to get the decision right. If we made an error, the process could play out and we could correct it before it goes beyond us to District Court. A legislative decision is made by a public vote of the City Council—only the Council can make legislative decisions. They result in an ordinance amendment, adoption of a plan, an amendment to a plan, and creation of official policy rule or code. It is not impossible to have a court strike a legislative decision—it could if it violates something constitutional. For example, the tattoo studio rezoning or amending the Code; that is purely a legislative decision. If you feel it is within the City’s best interest to have that type of land use in a specific zone, then the courts will most likely side with you whether you allow it, disallow it, or put it in one zone or all zones. Manager Warnke then reviewed the legislative decisions with the Council and who the advisory boards are and final approval and appeals.

Manager Warnke said Engineer Breinholt and I typically do the majority of the review as it relates to putting comments on a plan for the Land Use Authority Board. I go through a plan and write up a memo, citing the Land Use Code and I talk to Engineer Breinholt. In some cases there is a little bit of professional judgment that comes into play and that is something we need to be careful with. In some cases it is appropriate to share our professional opinion based on what we have seen work in the past. We can go through the process to amend the Code and include it as a new standard. Councilmember Reese said we need to make that process smoother from a City standpoint so developers feel comfortable coming in. Manager Warnke said they would do their best to record the facts based on existing development codes in their comments.

Councilmember Vance asked how people who feel they have been treated unfairly could appeal their decision. Manager Warnke said I would be happy to talk to anyone. Some of the issues come down to exactions. There are standards and tests for how we determine that. Developers sometimes want to compare their situation with another and that cannot always be done equally because we have to look at the individual circumstances as to why the City made those exactions. Councilmember Reese asked if we are able to explain to them the reason why. Manager Warnke said we need to, but it is not the easiest thing to do because we exact a lot of different things. It could be time consuming and cumbersome. The angle is to get people to a better place where they feel like they have been treated fairly or understand the issue. He suggested using the Property Rights Ombudsman, which can help mediate the process through conversations or by looking through information provided by the City. They tell me where the City needs to be and we fall in line. They also do trainings, mediate, give advisory opinions and have conversations with the developers and City when requested. If anyone feels they are not being treated fairly through the process, we can turn to them. I would like to have those conversations first, but this is a resource for them.

Manager Warnke said I like the current process—not to say we cannot refine it. I hope we are at a good balance between not too formal or informal. I hope we are somewhere in between and strike the right balance. We hope to be professional enough so we get the information and help people through the process. This process of planning by committee has allowed us to function without putting a lot of extra pressure on needing a full-time planner or engineer. He talked about the members’ education and expertise, which makes them an informed group. If the Land Use Authority Board went away, everything would fall to the Planning Commission and under that scenario there would be a lot of City staff time spent in preparing information to present to the Planning Commission and teaching them. Commissioners do change so it requires more resources. There is value in this system as far as efficiency and having the right individuals with the expertise to review those applications.

Councilmember Reese asked if our codes and ordinances are tougher than other communities because that is some of the feedback we have got. Developers say things that we ask for are not asked for in other communities. Manager Warnke said no and cities evolve over time. In our evolution, our standards are appropriate and they are in line with other communities. Director Fulgham said it has changed. The Land Use Board was formed in 2005 and they revamped the code in 2007. Previously we never looked at groundwater, but in 2007 we did behind Buttars Tractors. We made developers do groundwater tests to see if basements should go in or not. That set a baseline and saved those homes from being flooded. Now every developer has to do some groundwater work. Manager Warnke said I think we are in line I feel good about what our standards are. They are not above a City we want to be or should be. Director Fulgham said a lot of our codes we have borrowed from other cities and some things are a bit over kill to protect us. Manager Warnke said I am probably more aggressive than others on the Land Use Board because I believe in Tremonton. I know it is a great City and know what it can become, but it takes these standards to enact the vision that is talked about in the City’s General Plan. There is a good balance of the members on the board.

Manager Warnke said here are some suggestions to refine the process. There is value in considering a name change for the Land Use Authority Board, which could help redefine the perception. He suggested the Development Review Committee/Commission/Board or the Administrative Decision Board. It seems like a small issue, but it might help clarify what the Board’s scope and authority is. I am more than willing to have these discussions with developers. We may not always agree, but there is a built in appeals process in the Code. In the end, my goal for the City is to make sure we are right and as fair as we can be realizing exactions are not always pretty or exactly fair. If we run into an issue with an application, we can always amend the Code. Often times we talk about concepts, which involve changing or amending the Code and that starts the legislative decision. A future Land Use Plan might help guide the process and give developers a little more certainty and help staff move in the right direction. There are permitted and zoned uses, along with uses that the City might consider in the future such as annexed areas or unzoned property outside City limits. A future Land Use Plan that is well thought out would benefit the City now that we have our Transportation Plan on the verge of completion. These are not specific zoning districts, they are more like a range of uses. The Council can always refine the process and make changes to the Land Use Authority Board, along with who is designated or its development standards.

Councilmember Vance said we have the best people in the City sitting on this board that know what they are doing, but I still go back to the appeals process and how much the Ombudsman resource costs. Manager Warnke said you have to get in line and pay a nominal fee, which is pretty insignificant. Where it costs is the amount of time you have to wait for the advisory opinion. They need all the facts and have to sift through the information. Councilmember Vance said people going through this process are frustrated. From their side of the story it sounds like they want a voice and to be able to express their frustrations, but they do not want to get any of the Board upset because they feel that will jeopardize their ability to go forward with their project. I do not want people to feel like they are not getting worked with. There has to be a way they can communicate this and someone in the committee can figure out how to help them understand the process. They need a way to express themselves and cut loose with their frustrations. Councilmember Vance asked if there is a list that can be handed to developers upfront on what is required. Director Fulgham said we used to have a list, but have different stages of development and different things are required. I am not sure we do that anymore. Manger Warnke said there is a good checklist in the Code. It tells them what the application process is and what they need to submit, but we could break it out further and put it on applications.

Councilmember Vance said sometimes people think those in the committee are adding more stuff than is required. We need someone to explain to them that they are being treated the same and it boils down to consistency. Some of these developers walk out on fire, but they would never portray that to you. Manager Warnke said we could site the Code so they can see if it is truly a requirement or not. We could do better at being clearer on where the standard is found so they can review and interpret it. At some point we do have to communicate if there is an issue so it can be resolved. We can also encourage them to turn to the Property Rights Ombudsman and have a conversation with them and they would be a mediator. They could also talk to the City Attorney or we could change the administration decision appeal process. The first appeal could go to our City Attorney or another. We all want the same thing, but their motive is a little bit different because they have to watch the bottom line. However, in the end, they want a quality good development they can sell and be proud of, and that is what we want as a City. The rub is the bottom line and making sure we are consistent.

Mayor Fridal asked if developers could go to Administrator Bench for more information. Manager Warnke said yes, he is the Zoning and Building Administrator and the one to interpret the Code. Director Fulgham said if we are going to hold something over someone and keep development from happening, then we are the wrong ones to be here. We do not always see eye to eye, but we are here to better the City. Many of the staff could not understand why developers would feel that way. Councilmember Rohde said I think it comes down to culture and our culture needs to be built around customer service. The developer and people coming to those meetings need to feel like we will do anything and everything we can to find a way to make this work. The Code may not permit it, but it would be nice to know I could come and talk and you are going to look into how you can make this work. They need to feel like we want them here. I do not get the sense that is how they feel. Timeliness is another issue, it takes too long to get through the process and we need to find a way to streamline that. Director Fulgham said most of the time that goes back to the developers. We say you need to submit this and they submit a partial. We need more information than we get sometimes. The developer has their engineer and they do not get stuff turned in because they are swamped. It is not enough to get to the root of what needs to be done so it drags out. Before they record they have to escrow the money for the project and a lot of times that is the hold up.

Councilmember Rohde asked if developers feel welcome to appeal and if we are telling them to do that so they can see what we can do to take this further and bring it to the City Council. Manager Warnke said that is not something we have done and could certainly do. There is a procedure and we follow the process, but we could make that clearer. It is clear in the Code, but many do not read the Code. For timeliness, there are things outside the City that we cannot control. I talked to Engineer Breinholt and we think we can review a plan within 10 days once we get the submittal and those obligations are met.

Councilmember Rohde said I like the name change to Development Review Committee—it designates their scope. They need to know you are an administrative group citing codes and there is nothing wrong with raising questions or trying to find answers. Councilmember Vance said we have all the right people in the right spots, but when you go in with a project, there is a barrier and nothing happens until you all meet. Manager Warnke said I try to do my review ahead of that and kick out a report to the applicant so when they come to the meeting we have comments to discuss. Sometimes Engineer Breinholt does that and if not, he follows up. He further discussed the expertise of the other members. Councilmember Vance said it would help if they had some type of consultant to go to. You have done your part by sending them a list of things, but they need to be able to talk before they get to the committee—someone to hold their hand that has an overall knowledge of what is going on. It would cut down on the frustration. Director Fulgham said if they have questions most of them come and talk to Administrator Bench because he knows the Code. Councilmember Rohde said we need an economic development person to do that. Councilmember Vance said yes another entity needs to be involved so they feel like someone is on their side. Manager Warnke said I think Administrator Bench is the person who is designated in this procedural process to do that. He is the Zoning Administrator, who keeps track of the application and communicates with the applicant. I send my reports to him and he distributes them to the applicant. He is the keeper of the gate and is there to help facilitate. The Council suggested including that in the emails to developers telling them to go see Administrator Bench before the meeting if they have questions. Councilmember Rohde said maybe we could have a disclosure letter to hand them at the end of the meeting telling them if you have questions or concerns read this. Manager Warnke said he could also add that information to his comments for developers. We will work on correcting that misconception and do what we can to provide better customer service.

2. Discussion and review of agenda items on the 7:00 pm City Council Meeting Agenda

Motion by Councilmember Rohde to move into closed session. Motion seconded by Councilmember Reese. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 6:41 p.m.

3. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or system

Motion by Councilmember Reese to return to open session. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 6:55 p.m.

The meeting adjourned at 6:55 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Fridal called the August 21, 2018 City Council Meeting to order at 7:02 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Mayor Fridal, Councilmembers Doutre, Reese, Rohde, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Public Works Director Paul Fulgham, Police Chief Kurt Fertig, Library Director Kim Griffiths and Treasurer Sharri Oyler. Councilmember Holmgren was excused.

1. Opening Ceremony:

Mayor Fridal informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Vance and the Pledge of Allegiance was led by Councilmember Doutre.

2. Introduction of guests:

Mayor Fridal welcomed those in attendance.

3. Approval of Agenda:

Motion by Councilmember Doutre to approve the agenda of August 21, 2018. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

4. Approval of minutes – August 7, 2018

Motion by Councilmember Reese to approve the minutes of August 7, 2018. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

5. Years of service award

a. Sharri Oyler, City Treasurer- 25 Years

Mayor Fridal thanked Treasurer Oyler for her service and presented her award.

6. Public comments: This is an opportunity to address the City Council regarding your concerns or ideas. Please limit your comments to three minutes.

There were no public comments.

The following items were discussed out of order.

7. New Council Business:

a. Discussion and consideration of adoption Ordinance No. 18-10 designating and establishing regulations for weight restricted roads within Tremonton City

Manager Warnke said we have talked about this in the past as far as truck traffic on certain roads within the City. The State Code allows this after an engineer has done an inspection and recommends designating roads that are restricted for certain weights. Our City Engineer is recommending this for a portion of 1000 North. Businesses along there do generate truck traffic, mainly the State Road Sheds and the new development for Freightliner and Val Stokes Trucking, so those portions of 1000 North would be allowed to have trucks, but everything in the middle would be restricted based upon the inspection and recommendation of the City Engineer, along with a portion of 2300 West, which has some of the same issues.

Manager Warnke said we have a Transportation Plan that is also being presented tonight. A consultant has been working with UDOT to considered signage on I-84 that restricts or gives notice to trucks not to use that exit. There is good reason to believe they will put some signage at the on and off ramps, but are also considering them further along the interstate to give advanced notice. Councilmember Doutre asked if we are going to talk to these businesses about this change. A lot of farmers come through there too. Manager Warnke said there are exceptions, which include those for construction crews, if drivers are detoured onto that road during construction, delivering to construction sites and homes, delivering of merchandise to residents and businesses along there, moving personal property from a business or residence, fire trucks and emergency vehicles, agricultural implements, garbage and recycling service vehicles, home heating and fuel delivery vehicles for public utility service or repairs, motor homes and recreational vehicles. Most of the exemptions are because there are no alternatives. The old road is not constructed to handle heavy weights. Councilmember Vance asked how we are going to let people know. Manager Warnke said the signs will be up and the Police Department will give notification for a time. Councilmember Rohde said it would be nice to communicate with the local businesses that this is the direction we are headed rather than just pass this. We owe it to them to let them know.

A motion was made by Councilmember Vance to adopt the resolution, seconded by Councilmember Rohde and approved by the Council. After some thought Councilmember Doutre realized there could be issues with restricting trucks on that road since a couple of her neighbors drive truck for a living and asked if they are going to get fined for driving into their neighborhood. Manage Warnke said we would have to make the exemptions category more specific. We could make an alternative motion with a second to reconsider that. Councilmember Rohde asked if we could add into the Code that anyone who lives there and uses that as an access to their home can use it for that purpose. It could come back to bite us if we are allowing a few to do so. Manager Warnke said he would have a talk with Administrator Bench to better understand the Code.

Motion by Councilmember Reese to table the ordinance and further discuss these issues. Motion seconded by Councilmember Vance. Roll Call Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

Councilmember Vance said he was okay pulling his motion and would like to find out if it is legal for those residents to park their truck up there. If so, they could grandfather those people in so they do not open the door for everybody else.

b. Discussion and consideration of adopting Resolution No. 18-43 reaffirming, amending, and enacting new fees and fines in a schedule entitled Tremonton City Consolidated Fees and Fines Schedule for operation of any vehicle with gross vehicle weight greater than 12,000 pounds on a Weight Restricted Road and other miscellaneous amendments

Manager Warnke said in the State Code it is an infraction to operate a vehicle over a gross weight of 12,000 pounds on a weight restricted road and that is reflected in the fees and fines schedule. The first offense would be $25 and the subsequent offenses would be $50, but it could be whatever the Council feels is appropriate. It is in line with the fine for parking on the road during winter months. We also talked to the Judge and City Attorney, who felt it was appropriate.

Councilmember Rohde said we charge 3% on credit card transactions and asked if that is just the way of the world or if we can absorb that cost. I would like to see us do that because the majority of people pay with cards. The Council agreed and asked about those costs. Manager Warnke said it is not significant and comes out of the Enterprise Fund (about $4,000). Councilmember Rohde made a motion to pass the resolution with the removal of the credit card fee and build it into the City’s prices. The Council was not comfortable with it at this time so Manager Warnke suggested bringing it back at the next meeting to be discussed in more detail.

Manger Warnke added that there is also a new fee proposed for removal of signs. We are required by our Ordinance to post a conservation easement sign and warn people about littering. If they remove the sign there is a fine associated with that ($250). He added that Chief Fertig has recommended a small change in the fee schedule. Currently there is a $25 fee for finger printing of a non-resident and no charge for residents. There have been issues in the front office as staff tries to work out who is actually a resident. Chief Fertig said our proposal is making it an across the board fee and dropping it to $10 for everybody.

Motion by Councilmember Rohde to pass the resolution. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of adopting Ordinance No. 18-11 approving miscellaneous amendments to the Revised Ordinances of Tremonton City Corporation contained in 8-904 Posting of Regulations pertaining to the Conservation and Public Access Easement and 10-533 Special Consideration-Fireworks Programs pertaining to Special Events

Manager Warnke said with the development of the next phase of Holmgren East Subdivision, we are required to post an easement sign about a foot from the actual property line and we do not want people removing it. We also have a Special Events Ordinance that allows fireworks under certain circumstances. The Fire Department’s Lexipol subscription has a detailed process for looking at firework programs within the City. We propose that we allow them to review any application first to make a recommendation to the Council and propose specific conditions.

Motion by Councilmember Reese to adopt the ordinance. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of approving Resolution No. 18-40 adopting the Tremonton Transportation Master Plan May 2018

Manager Warnke gave a presentation and pointed out major elements of the Transportation Plan. He said we had a future corridor plan and have had some access points identified on Main Street, but we have never had a full-blown Transportation Plan that included modeling like this one. They used software to make assumptions about future land uses. They were able to model a 20-year and 50-year functioning of the City’s road network ranging in levels of service. He discussed what capital projects would need to be done in order to avoid unacceptable levels of service. There were 71 projects identified and $221 million worth of improvements, which would come from a variety of sources (UDOT, developers and exactions, as well as City contributions). We could use some of this information to create an impact fee facility plan, however, we are not there yet due to the small amount of growth relative to the expense it would generate. This is, however, a good basis to go to the next step. Federal Funds do play a role. We have CMAC funds for the improvements on 1000 West and Main Street. Director Fulgham sits on the Small Urban Committee to help with these processes and there are competitive applications with the Joint Highway Committee for possible funding. There is also State and county funding. We are using the Corridor Preservation Fund right now and it is a competitive application process. We get Class C road funds annually from the gas tax based on the City’s population, road miles and land area ($350,000). We use General Fund revenue to continue construction and maintenance of roads and we started a Transportation Capital Projects Fund.

Manager Warnke directed the Council’s attention to a new road network and showed how each segment has a number that corresponds with the capital projects. He discussed the significant ones. One was the creation of the BR Mountain Road. Instead of it teeing into 2300 West because of the separation between the on and off ramps, they recommend channeling everyone to 2000 West, giving more separation from that facility and providing better traffic flow. We are starting a small segment of the BR Mountain Road this fall. Another was Congress Way, a bypass to alleviate regular and truck traffic from using Iowa String and routing it more directly to Main Street on the west side where they can more easily get on the Interstate. We do not want people to pass through our City so it will be restricted in some sense, but we also see it as a corridor where commercial could be developed. We want to move people away from Iowa String where it is mostly residential and create a new corridor that is more direct to the Interstate. We will develop land uses around it that are more compatible with that kind of traffic. We need to start working with property owners on acquiring and preserving the corridor as far as traffic and economic development. A stoplight at 2000 West is proposed to move traffic away from 2300 West. The State Code does allow the City to record a Transportation Plan on specific properties. The Council thanked Manager Warnke for all his efforts.

Motion by Councilmember Reese to adopt the resolution. Motion seconded by Councilmember Rohde. Roll Call Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of adopting Resolution No. 18-44 approving an amendment to Section XVI: Benefits of the Tremonton City Personnel Policies and Procedures Manual

Recorder Nessen said every three years Utah Retirement Systems (URS) audits the City. A recent change to the law requires the City to have an actual written list of what positions are eligible to exempt out of the Utah Retirement Systems pension plan. We are adding this into the Benefit section of our Personnel Policies and Procedures manual where we already talk about URS.

Motion by Councilmember Doutre to adopt the resolution. Motion seconded by Councilmember Reese. Roll Call Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

f. Discussion and consideration of artist requests for qualifications & proposals to paint a wall mural for Tremonton City, Utah at the Box Elder County Fairgrounds located at 1200 W Main Street

Manager Warnke said this is the next mural project being proposed and the process is a little different than we have ever done before. We had some requests by artists and the Utah Division of Arts and Museums to consider a more open recruitment. Local Artist Jason Nessen has done a great job for the City and will still be able to bid. We will advertise for about a week because we would like them to start in the remaining season. It is envisioned that they would be done in three months of being selected. It will be on the September 18, agenda to approve. Councilmember Reese said he likes it, but asked if the County wants to help fund the mural on their property. Manager Warnke said the funding we have secured so far is from the Tourism Tax Advisory Board ($7,500) as well as a mini grant that gets us to a total of $8,500. I am not sure what the cost will be, but through their grants, the County has already contributed. Councilmember Doutre asked if we need permission to do the mural since it is on County property. Manager Warnke said yes, Coordinator LeFevre and I went to County Commission and they granted permission to proceed. Commissioner Summers suggested it and thought it might be a good location and subject (the Grand Entry First Rodeo). Manager Warnke said we did not get an easement from the Commission since they are already funding a part of it. As a public property owner, we just allow them to host it with no restrictions. He added that the City has had great publicity on our murals. He asked the Council if they are okay with the current mural that Mr. Nessen is working on being the welcome mural on the west side of town. In Mr. Nessen’s concept plan he showed text saying, “Welcome to Tremonton” in 50s type font at the top left of the mural. Councilmember Rohde said I would like to see it.

Motion by Councilmember Rohde to authorize City staff to move forward and publish the request for qualifications. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

g. Discussion and consideration of the appointment of three Library Board Members

Library Director Kim Griffiths said we have three new board members for the Council to consider for appointment. They include Lisa Unsworth, Melodie Ashby and Rebecca Cavanaugh.

Motion by Councilmember Doutre to approve the new Library Board members. Motion seconded by Councilmember Reese. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

8. Calendar Items and Previous Assignment

a. Review of calendar

The Council and staff discussed the deadline for the Utah League of Cities and Towns Conference. The City Picnic will be on September 5 at North Park at 5:30 p.m. and the Council will participate in a Lip Sync battle at Peach Days on September 7.

b. Review of past assignments

1. Follow-up on the draft Vision Statement, Mission Statement, Values, and Pillars for Tremonton City- Councilmember Rohde

The Council agreed to talk about this at their next work session.

9. Reports & Comments:

a. City Manager Reports and Comments
b. Land Use Report and Comments

Manager Warnke said there has been no new activity. Councilmember Rohde asked about the progress for the subdivision near 950 east. Manager Warnke said I am waiting for the documents from the bank. I should have those soon and can start those conversations. I have given Craig Adams a new pre-annexation agreement and we have spent time talking through it. We hope to have it finished fairly quickly. From there he could move forward at his own pace. We did request the mylar from the surveyor and started the process of trying to get signatures in line so we can quickly record the annexation.

c. City Department Head Reports and Comments
d. Council Reports and Comments

No reports or comments from Department Heads or the Council.

10. CLOSED SESSIONS: No closed session was held at this time.

11. Adjournment.

Motion by Councilmember Doutre to adjourn the meeting. Motion seconded by Councilmember Reese. Vote: Councilmember Doutre – aye, Councilmember Reese – aye, Councilmember Rohde – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 8:01 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 4th day of September, 2018.

Linsey Nessen, City Recorder

Follow-up items for the Council and City Staff

The Council needs to think of mission statement ideas and values for the City, which will be discussed in the next work session.

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