City Council Minutes 8-7-18

TREMONTON CITY CORPORATION
CITY COUNCIL MEETING

AUGUST 7, 2018

Members Present:
Diana Doutre
Lyle Holmgren
Jeff Reese
Bret Rohde—excused
Lyle Vance
Roger Fridal, Mayor—excused
Shawn Warnke, City Manager
Linsey Nessen, City Recorder

CITY COUNCIL WORKSHOP

Mayor Pro-tem Reese called the August 7, 2018 City Council Workshop to order at 6:05 p.m. The meeting was held in the City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Councilmembers Doutre, Holmgren, Reese, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Fire Chief Steve Batis, Community Services Director Marc Christensen, Public Works Director Paul Fulgham, and Police Chief Kurt Fertig. Mayor Roger Fridal and Councilmember Bret Rohde were excused.

The following items were discussed out of order.

1. Discussion and review of tasks, policies, strategies, and issues surrounding the implementation of a pressurized secondary water system within Tremonton City’s incorporated limits

2. Discussion and review of agenda items on the 7:00 City Council Meeting Agenda

Manager Warnke requested that the Council table item g. discussing the development agreement for Holmgren East. That will not delay the developer and it has been recorded. We are working on an outfall line that crosses through this property for all the development east of there. The City needs to pay its fair share and participate in upsizing that. We just got the plans and do not have the engineer’s estimate yet. This will allow us to put all the documents together and formalize it.

Manager Warnke said on the Transportation Master Plan there is a two-page figure, but only one page was included in the plan. The final version will have two pages once that is inserted. The Council decided to table this item as well (item e.)

Motion by Councilmember Holmgren to move into closed session. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

The Council moved into a closed session at 6:05 p.m.

3. CLOSED SESSIONS:

a. Strategy session to discuss the purchase of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms; and/or
b. Strategy session to discuss the character, professional competence or physical or mental health of an individual; and/or
c. Strategy sessions to discuss pending or reasonably imminent litigation; and/or
d. Discussions regarding security personnel, devices or system

Motion by Councilmember Vance to return to open session. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

The Council returned to open session at 6:49 p.m.

The meeting adjourned at 6:53 p.m. by consensus of the Council.

CITY COUNCIL MEETING

Mayor Pro-tem Reese called the August 7, 2018 City Council Meeting to order at 7:00 p.m. The meeting was held in the Tremonton City Council Meeting Room at 102 South Tremont Street, Tremonton, Utah. Those in attendance were Councilmembers Doutre, Holmgren, Reese, and Vance, City Manager Warnke, and City Recorder Nessen. The following Department Heads were also present: Fire Chief Steve Batis, Community Services Director Marc Christensen, Public Works Director Paul Fulgham, and Police Chief Kurt Fertig. Mayor Roger Fridal and Councilmember Bret Rohde were excused.

1. Opening Ceremony:

Mayor Pro-tem Reese informed the audience that he had received no written or oral request to participate in the Opening Ceremony. He asked anyone who may be offended by listening to a prayer to step out into the lobby for this portion of the meeting. The prayer was offered by Councilmember Doutre and the Pledge of Allegiance was led by Councilmember Vance.

2. Introduction of guests:

Mayor Pro-tem Reese welcomed those in attendance.

3. Approval of Agenda:

Motion by Councilmember Holmgren to approve the agenda of August 7, 2018 with items e. and g. being tabled. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

4. Approval of minutes – July 17, 2018

Motion by Councilmember Doutre to approve the minutes of July 17, 2018. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

5. Years of service award

a. Joyce Hansen, Admin Assistant, Police Department – 15 Years

The Council recognized and thanked Admin Assistant Hansen for her service.

6. Public comments: This is an opportunity to address the City Council regarding your concerns or ideas. Please limit your comments to three minutes.

There were no public comments.

7. New Council Business:

a. Discussion and consideration of adopting June Financial Statements

Motion by Councilmember Vance to adopt the June Financial Statements. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

b. Discussion and consideration of June Warrant Register

Motion by Councilmember Holmgren to adopt the June Warrant Register. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

c. Discussion and consideration of approving a letter of intent to purchase of a new Ambulance from Rocky Mountain Ambulance Sales and Services, Inc.

Chief Batis said we budgeted for a new ambulance, but the manufacturer needs a letter of intent before they start building, which Manager Warnke has compiled. It will be a 2019 Chevy chassis instead of a 2018 and will be the same price. It takes about four months to build. Mayor Pro-tem Reese asked about one that was broke down on the freeway. Chief Batis said that was ambulance 34 and is the one they are getting rid of. A clamp came off the turbo, which is a minor repair. We have donated them to cities in the past, but do not know if anyone wants that one. It is a 2004 Ford. Councilmember Vance asked how often ambulances are replaced. Chief Batis said we are trying to get them on a two-year rotation. We have had 709 medical calls and 92 fires this year and are pushing close to 50,000 miles a year on the fleet. Every two years we would put 100,000 miles on each one of those ambulances. We have five ambulances now. The older one is a 96 that we use for events in town. We have two to three of our ambulances out of town pretty regularly and sometimes all five. We transport along with Brigham City, Fielding, Plymouth, Snowville, Park Valley and Grouse Creek, and we back them up. We keep busy with calls, averaging 100 a month. We do a lot of transfers. We have two ambulances that are well over 100,000 miles, the older one we use in town has about 80,000 miles and the two newer ones have around 20,000 and 50,000 miles.

Motion by Councilmember Doutre to approve the letter of intent. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

d. Discussion and consideration of adopting Resolution No. 18-39 approving an amendment to Tremonton City Consolidated Fees & Fines Schedule- Cemetery Fees, Fire Department Fees, and Bail Schedule

Manager Warnke said there were a few changes to the fire fees clarifying that the City does not charge governmental entities for fire inspections. A fine for those who are in violation of the new ordinance for the fair parade has also been added.

Manager Warnke said the Council had requested additional information on cemetery costs. This is just the operating revenues and expenses. In the fiscal year 2018 we had $36,000 in revenue and $35,000 in expenses. However, if you go further back you can see the revenue and expenses do not always match up. There tends to be more expenses than revenues. This is just the operating cost and does not involve capital projects. We are getting closer to needing an additional section of the cemetery, which would cost about $100,000 for 1,000 new burial plots. That $100,000 is not reflected in any of these numbers nor is the fact that we have the perpetual maintenance. Once the cemetery is full, we still have ongoing maintenance expenses. Several years ago we caught up with the average for plot sales, but we never addressed the issue of opening and closing fees. We redid the survey of other cemetery cities and districts and found we were pretty close on the average for sales of plots for residents versus non-residents. Both are proposed to increase $100, but we are really behind in the opening and closing fees. We propose going to the average rounded to the nearest $100 increment. That is significant and is a factor of us falling behind.

Councilmember Doutre asked about paying a smaller amount for infants and small children. Director Fulgham said they do have a smaller burial hole in those instances, but currently everyone, including employees, pays the same price. That is a Council decision. Mayor Pro-tem Reese wondered where they would draw the line and how it would be governed. Councilmember Doutre said that is just an idea. Councilmember Vance made a motion to adopt the resolution as stated, but it ended in a tie with Councilmembers Vance and Holmgren in favor and Councilmembers Doutre and Reese opposed. Mayor Pro-tem Reese said I see where we are going and why we want to go there, but last year we broke even. I am a little nervous to raise the fee. Councilmember Doutre asked just because we can raise the fees, should we. Manager Warnke said the General Fund subsidizes this. You can or cannot, but that is being made up for with taxes. Last year we did not have to subsidize this, but historically we have and we will going forward in the future without a change. A time will come when there are no more sales, but there is still maintenance. Councilmember Vance said, not including the cost of capital improvements, we are still behind. Councilmember Doutre said but we can do that into the future. Manager Warnke said we addressed the lot sales in 2014, but we have not addressed opening and closing fees in at least 10 years. Councilmember Vance suggested a compromise and not such a big jump on the fees. Mayor Pro-tem Reese suggested adopting all the fees expect plot prices, which would stay the same since that was increased four years ago.

Motion by Councilmember Reese to approve the opening and closing fees, but keep the lot prices the same. Motion seconded by Councilmember Holmgren. Roll Call Vote: Councilmember Doutre – nay, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

e. Discussion and consideration of approving Resolution No. 18-40 adopting the Tremonton Transportation Master Plan May 2018

This item was tabled by the Council.

f. Discussion and consideration of approving Resolution No. 18-41 adopting the Chadaz Estates Subdivision Phase 3B Subdivision Development Agreement

Manager Warnke said it is a pretty standard development agreement. The Council asked about exacting water shares, but the City cannot since this subdivision was approved before that ordinance was in place. Director Fulgham said the City decided to install the pipe before the road was constructed. The Council was reminded to check the Special Conditions section with these agreements. Manager Warnke said they have approved a template of the agreement conditions when things are straightforward so the developer can continue and not be held up with small issues. When there is a larger issue at hand it would be brought before the Council before the plat is recorded.

Motion by Councilmember Vance to approve the resolution. Motion seconded by Councilmember Doutre. Roll Call Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

g. Discussion and consideration of approving Resolution No. 18-42 adopting the Holmgren Estates East Phase 7 Subdivision Development Agreement

This item was tabled by the Council.

h. Discussion and consideration of authorizing the signing of a purchase order for a police patrol vehicle

Chief Fertig said the new police officer would be hired in about a month. The new vehicle has been budgeted. We would like to go with a Chevy Silverado this time and will alternate between Chevy and Ford. We received a bid from Crump Reese Motors and it was only $85 more than it was the last time we bought one from there. That is not much of an increase. They are also able to get the state bid right off the bat so we do not have to do a comparison. Mayor Pro-tem Reese declared a conflict of interest, but said we fought to get the state bid. It helps Heritage too and I like the back and forth between the two. Chief Fertig said it simplifies the process to get the state bid from our local companies. We will not get that any cheaper anywhere else in Utah.

Motion by Councilmember Vance to approve and authorize the signing of this purchase order. Motion seconded by Councilmember Holmgren. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Vance – aye. Motion approved. Councilmember Reese abstained from voting.

i. Discussion and consideration of approving the disposal of found and unclaimed property

Chief Fertig said every so often we purge the bicycles we have in our lost and found. We have had these 14 bicycles for at least a year and we cannot find an owner. We donate them to a local charity or second hand store so people can purchase them for cheap. Anything brought in recently will be kept for six months to a year. It was suggested that they post these lost items online and in the newspaper in hopes of finding the owners.

Motion by Councilmember Holmgren to approve the disposal of lost property at the police station that is over a year old. Motion seconded by Councilmember Doutre. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

j. Discussion and consideration of approving a Special Event Permit for a Ball 4 Life Charity Basketball Tournament at the Utah Jazz Basketball Court at Meadow Park on September 1, 2018 from 1:00 pm -9:00 pm

Director Christensen saw an advertisement for Big Dog Athletics and contacted him. We would like him to use the new Jazz courts at Park Meadows, but wanted to make sure he was going through the right channels to do an event in Tremonton. He was able to fill out the application and explain the event. He wants to do one of these events at all the Jazz courts that have been built. This would be his first one. He will list us as an additional insured on his liability insurance through his business. He wants to have a few games and things for the kids watching the tournament, but it is mainly just the basketball tournament. There could be a couple food trucks and he will work with the health department if so.

Motion by Councilmember Holmgren to approve the special event. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

8. Calendar Items and Previous Assignment

a. Review of calendar

The Council was asked to help the library by grilling hot dogs from 4-7 p.m. on August 11 during their Hot Rods and Hogs event for their end of summer event.

The Utah Leagues of Cities and Towns Conference will be September 12-14.

b. Review of past assignment

Manager Warnke reminded the Council to pass along any comments for the mission statement, vision and values, to Councilmember Rohde. He told the Council that a press release about the fair parade viewing restrictions has been placed online and in the newspaper. They will continue getting the word out.

9. Reports & Comments:

a. City Manager Reports and Comments

1. Upcoming presentation on Land Use Authorities and Development Issues

During their next meeting, Manager Warnke will give a presentation and help start the discussion for Land Use Authorities and Development Issues.

We have received positive press on the murals. KUED was here and will come back for additional footage. They will follow and track the creation of our next mural. We received a grant from the Tourism Tax Advisory Board. We are going through the channels right now and the Arts Council is working on it. We are doing a Request For Qualifications, which will open it up to different artists. With these funds, the County has asked us to consider creating a mural on the back cinderblock wall that is part of a shed on Main Street at the fairgrounds.

One of the electrical vehicle stations is open and has been posted on Plug Share. A person from out of town was recharging and expressed his gratitude because there are not a lot of other stations in the area. We hope to get the word out and also have a few employees who are considering an electric vehicle.

b. Land Use Report and Comments
c. City Department Head Reports and Comments

Director Christensen said the Tour of Utah reached out to the City and invited them to a stage this year. He said they are headed to Payson and the Council was welcome to join. They appreciate what we did a couple years ago and are looking for sites in the future.

d. Council Reports and Comments

Councilmember Vance asked Manager Warnke about the Land Use Authorities and Development Issues presentation and if he could send information ahead of time. He also asked how secondary water is coming along. Director Fulgham said they have finished the piece in Spring Acres, which is three-feet deep and three-feet from the curb. The pipe has been placed and passed the water pressure test. They will now start in Archibald Estates and the lower River Valley area. A new rate has not been adopted, but he has submitted information to Finance Director Roberts and Manager Warnke. Councilmember Vance asked when the first two zones would be finished. Director Fulgham said the deadline is April.

Councilmember Holmgren thanked Director Christensen, Manager LeFevre and their crew for a great celebration during City Days. You guys did a great job. He said a resident has asked about an RV dump station in the City. The Council made a few suggestions, but said those stations are often more trouble than they are worth.

10. CLOSED SESSIONS: No closed session was held at this time.

11. Adjournment.

Motion by Councilmember Holmgren to adjourn the meeting. Motion seconded by Councilmember Vance. Vote: Councilmember Doutre – aye, Councilmember Holmgren – aye, Councilmember Reese – aye, Councilmember Vance – aye. Motion approved.

The meeting adjourned at 7:54 p.m.

The undersigned duly acting and appointed Recorder for Tremonton City Corporation hereby certifies that the foregoing is a true and correct copy of the minutes for the City Council Meeting held on the above referenced date. Minutes were prepared by Jessica Tanner.

Dated this 21st day of August, 2018.

Linsey Nessen, City Recorder

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