TREMONTON CITY LIBRARY BOARD MEETING
August 14, 2024
Meeting held at Tremonton City Library
210 N. Tremont Street
Tremonton, Utah
Tremonton Library Board Members Present:
Kim Griffiths, Library Director
Jeff Hoedt, City Council Representative
Becca Ashby, Chairperson
Mike Garrett, Vice Chairperson
Annette Macfarlane, Secretary
Brad Janssen, Board Member
Rick Jeppesen, Board Member
Hayley Kearl, Board Member
Rebecca Jeppesen, Librarian-Secretary
Members Excused:
Julie Beagley, Board Member
Chairperson Becca Ashby called the Tremonton Library Board Meeting to order at 7:03 p.m. The meeting was held at the Tremonton City Library at 210 N. Tremont Street, Tremonton, Utah. Those in attendance were Library Director Kim Griffiths, City Council Representative Jeff Hoedt, Chairperson Becca Ashby, Vice Chairperson Mike Garrett, Secretary Annette Macfarlane, Board Members Brad Janssen, Rick Jeppesen, Hayley Kearl, Tremonton Librarian-Secretary Rebecca Jeppesen, and Lead Librarian Kori Williams.
1. Welcome
Chairperson Ashby opened the meeting.
2. Approval of Agenda
Nobody had any corrections, so the agenda was unanimously approved.
3. Approval of Minutes from April 10, 2024
Nobody had any corrections, so the minutes were unanimously approved.
4. Public comments: This is an opportunity to address the Library Board regarding your concerns or ideas. Please limit your comments to three minutes.
There were no public comments.
5. New Business
a. Discuss and Approve Consortium Circulation Policy
Motion by Secretary Macfarlane to approve the Bear River Valley Library Consortium Circulation Policy. Board Member Kearl seconded the motion. Vote: City Council Representative Hoedt – aye, Chairperson Ashby – aye, Vice Chairperson Garrett – aye, Secretary Macfarlane – aye, Board Member Jannsen – aye, Board Member Jeppesen – aye, Board Member Kearl – aye. The motion carried.
b. Discuss Code of Conduct Policy
Director Griffiths asked board members to review the Code of Conduct Policy and share suggestions at our next board meeting.
c. Discuss Open Meeting Training for October
Director Griffiths will send out a link for on-line training in October. Board Members will let Librarian-Secretary Jeppesen know when they have completed their annual Open Meeting Training.
d. Discuss 2025 Library Board Meeting Schedule
Board Members are planning to meet on January 15, April 23, August 13, and October 15 in 2025. They will approve this 2025 schedule at their October Board Meeting.
e. Discuss Board Vacancy
Board Member Chapman has moved, so there is a library board vacancy that needs to be filled. The library staff will post an announcement asking for a volunteer on social media. The library board signed thank you cards for Board Member Chapman.
6. Unfinished Business
a. Approve Library Board Positions
Motion by City Council Representative Hoedt to approve Becca Ashby as the Library Board Chairperson. Secretary Macfarlane seconded the motion. Vote: City Council Representative Hoedt – aye, Chairperson Ashby – aye, Vice Chairperson Garrett – aye, Secretary Macfarlane – aye, Board Member Jannsen – aye, Board Member Jeppesen – aye, Board Member Kearl – aye. The motion carried.
Motion by City Council Representative Hoedt to approve Mike Garrett as the Library Board Vice Chairperson. Board Member Jeppesen seconded the motion. Vote: City Council Representative Hoedt – aye, Chairperson Ashby – aye, Vice Chairperson Garrett – aye, Secretary Macfarlane – aye, Board Member Jannsen – aye, Board Member Jeppesen – aye, Board Member Kearl – aye. The motion carried.
Motion by City Council Representative Hoedt to approve Annette Macfarlane as the Library Board Secretary. Board Member Jannsen seconded the motion. Vote: City Council Representative Hoedt – aye, Chairperson Ashby – aye, Vice Chairperson Garrett – aye, Secretary Macfarlane – aye, Board Member Jannsen – aye, Board Member Jeppesen – aye, Board Member Kearl – aye. The motion carried.
b. Approve Background Checks Policy for Library Employees
Motion by City Council Representative Hoedt to approve the Background Checks Policy for Library Employees. Secretary Macfarlane seconded the motion. Vote: City Council Representative Hoedt – aye, Chairperson Ashby – aye, Vice Chairperson Garrett – aye, Secretary Macfarlane – aye, Board Member Jannsen – aye, Board Member Jeppesen – aye, Board Member Kearl – aye. The motion carried.
7. Board Reports
a. Library Director’s Report
In April, 28 adults completed crafts, 6 adults joined the book club discussion on Zoom, 90 children completed Children’s Earth Day activities, 142 children participated in the Kite Seek & Find around the library, 131 children and parents attended storytimes, and 81 attended storytimes for Tanglewood Preschool.
In May, 12 adults completed crafts, 6 adults joined the monthly book club discussion, 121 children completed Children’s Book Week activities, 125 children participated in the Flower Seek & Find, 140 children and parents attended storytimes, and 350 people attended the Opening Summer Reading Party in the park.
In June, 14 adults completed crafts, 3 adults joined the book club discussion, 165 children participated in the Beach Seek & Find, and 159 children and parents attended storytimes in the park.
In July, 14 adults completed crafts, 6 adults joined the book club discussion, 169 children attended the Pokémon Open House, 175 people attended the Rocky Mountain Puppet Show, 216 children participated in the Summer Seek & Find, and 114 children and parents attended storytimes in the park.
Twenty-seven teens and 203 children participated in the Summer Reading Program.
b. Business Items for the Next Board Meeting
Discuss Code of Conduct Policy
Approve 2025 Library Board Meeting Schedule
8. Calendar Items
a. Next Library Board Meeting will be held on October 16, 2024
b. Adult Creative Craft Classes on Tuesdays @ 6-7 p.m. (Senior Center)
c. Adult Computer Help Classes on Wednesdays @ 9-11 a.m. (Senior Center)
d. Children’s Storytime and Craft on Fridays @ 10 a.m.
e. Children’s STEM Take’n Make Kits available on 1st and 3rd Saturdays
f. Adult Book Club with monthly book provided by library (Facebook)
g. Adult Book Club Discussion on first Tuesday of month @ 7:30 p.m. (ZOOM)
h. Teen Yard Games in park on August 14 @ 5:00
9. Adjournment
Nobody had any other things to discuss, so the meeting was unanimously adjourned.
The meeting adjourned at 7:53 p.m.
The undersigned duly acting and appointed Library Director and Library Board Chairperson for the Tremonton Library Board hereby certify that the foregoing is a true and correct copy of the minutes for the Library Board Meeting held on the above referenced date. Minutes were prepared by Rebecca Jeppesen.
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Kim Griffiths
Library Director
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Becca Ashby
Chairperson
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Rebecca Jeppesen
Librarian-Secretary